Payroll Coordinator jobs

Senior Specialist GBS Payroll

: GBS HRS

Direct Reporting Line: (Senior) Manager GBS HR Services / Payroll

Indirect/Second Reporting Line: N/A

: LAM

Personnel managed: No

Budget managed: No

Purpose & Overall Relevance for the Organization:

Receivable, Retail Accounting, eCommerce Accounting and other Finance processes as well as

Responsible for leading the end-to-end payroll process (processing, payment, and accounting) to

Key Responsibilities:

• Manage the relation with the payroll vendor and timely execution of standard and complex payroll tasks according to defined processes, schedules, and service levels in accordance with regional and local guidelines)
• Review the information (hirings, terminations, vacations, car allowance, mobility, holidays worked, commissions, medical leaves, absences, etc) necessary to achieve the processing of the payroll
• Execute personnel payment accurate and timely according with the current country legislation
• Execute payment of social security, retirement saving plans and income taxes to accomplish the current labor law
• Present the required documentation in case of audits or inspections (e.g Ministry of Labor and Employment, Internal audits) in order to comply with the legislation and company guidelines
• Carrying out standard and complex audits of personnel data, programs, and processes.
• Provide consulting and service to employees and the HR community on general and more complex payroll topics.
• Processing of standard and complex inquiries & support through ticket self-service, e-mail, and telephone.
• Run payroll for the revenue appropriate group of employees.
• Support the continuous improvement of payroll processes and the use of systems.
• Support in reconciling financial accounts with payroll results
• Comparison of the monthly accounting documents in cooperation with the local data management team, the payroll accounting specialists in the areas of market, finance and controlling.
• Timely reporting and preparation of declarations and ensuring appropriate communication with tax authorities, social security, and all other state institutions.
• Monitoring incoming employee payments
• Ensuring correct account assignment of wage types in SAP HR
• Manage the change of systems and processes related to payroll management to ensure proper execution of regulations and compliance with corporate policies.
• Providing input for changes to corporate policies and regulations
• Support of projects and modifications of systems and processes to ensure the correct implementation of regulations and compliance with corporate guidelines.

Key Relationships:

• HRBPs
• HRS and Rewards team
• Tax authorities
• External payroll vendor, accounting company and tax consultant
• Finance (Controlling, Financial Shared Service Center, Taxes)
• Legal
• Internal Controls
• Finance GBS and Local

Knowledge Skills and Abilities:

• Very good association and experience with payroll solutions, ideally with SAP HR
• Experience in a Shared Service environment or similar
• Ability to read, write and communicate in English in a business setting
• Ability to pay close attention to detail and high degree of customer orientation
• Solid interpersonal skills combined with a high degree of customer orientation; can navigate easily within complex organizations, connect with a variety functions, audiences, management styles, or cultures.
• Strong problem solving and analytical skills
• Highly results driven and self-motivated team player with compassion, integrity, trust and perseverance.
• Curious and growth mindset; keen to learn and approach subjects outside of comfort zone, look beyond the obvious
• Ability to work under pressure and to prioritize and complete tasks in order of importance
• Good understanding of legal regulations in relation to Payroll

Requisite Education and Experience / Minimum Qualifications:

• University degree or commercial education
• At least 5 years of work experience in payroll accounting or finance
• English proficiency (b2 +)
• Strong MS-Office (MS-Excel, MS-Word, MS-PowerPoint) user-knowledge
• Experience with Business computing solutions, ideally with SAP-HR (PA, PY, OM
• Broad and deep theoretical understanding of job function

Your key responsibilities

You will be a key resource on large-scale system related projects. In this role, you should be able to deliver quality client service, deliver insightful solutions and balance multiple priorities. You will also be expected to have excellent communication skills, integrate into and lead new teams, and rapidly establish relationships.

Skills and attributes for success

• Demonstrate technical competence and take a practical/business driven approach to solving complex

client challenges

• Contribute to generating profitable revenue through identifying follow-on engagement opportunities and developing lasting relationships with clients
• Encourage and facilitate collaboration amongst team members, and promote an inclusive working environment
• Contribute to business development and client pursuit activities by preparing proposals and delivering presentations

To qualify for the role you must have

• Relevant professional experience, including previous work with a Big 4, global management consultancy firm, niche consultancy or performed an in-house role in which you gained exposure to a large-scale project(s)
• 3-4 years of prior experience
• Personal success in current job with experience in one or more of our capabilities
• Willingness to travel as needed, and working in a balanced hybrid environment
• Bachelor’s degree and relevant post-graduate qualification

Ideally, you’ll also have

• Project management experience with global or multi-national payroll projects.
• Global payroll consulting experience, knowledge of technology vendors, such as ADP, PeopleSoft/Oracle, SAP, Workday, and other technology solutions including reports, strategies, assessments, vendor selections, designing processes considering risk and implementing solutions worldwide
• Large-scale project management experience
• Strong numbers acumen, including analytical abilities and knowledge of Excel, Word and PowerPoint

What we look for

We’re interested in professionals with the drive to take on new responsibilities and projects. You’ll need the confidence to speak up with your own creative thoughts on a wide range of areas.You’ll also have the opportunity to achieve your potential by being given professional development and experiences with clients across geographies.