Administrative Officer jobs
Flywire Administrative Business Partner United States, Massachusetts, Boston
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Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.
With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
The Opportunity:
We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.
- Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
- Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
- Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
- Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
- Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
- Supporting Executive events/offsites and Board logistics (when applicable)
- Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
- Drafting, proofreading, and wordsmithing communications and presentations as assigned
- Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
- True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person
Here’s What We’re Looking For:
- Bachelor’s Degree or applicable professional experience/training
- 5+ years of administrative experience in a fast paced industry
- In office 3 days per week to overlap with Executive presence
- Experience working with Executives with international teams
- Meticulous attention to detail and strong planning and decision making capabilities
- Calm under pressure and able to multitask and pivot as necessary
- Flexible and able to handle ad hoc issues that may arise outside of core business hours
- Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
- Unwavering confidentiality with sensitive personal and corporate information
- Excellent written, verbal and presentation skills
- Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
- Proven track record of exceptional calendar management and prioritization
- Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
- Experience in project management and cross-functional coordination
What We Offer:
- Competitive compensation, including Restricted Stock Units
- Employee Stock Purchase Plan (ESPP)
- Flying Start - Our immersive Global Induction Program
- Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
- Dynamic & Global Team (we have been collaborating virtually for years!)
- Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
- Be a meaningful part in our success - every FlyMate makes an impact
- Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
- Great Talent & Development Programs
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
These jobs might be a good fit
Google Administrative Business Partner Workspace United States, California, Sunnyvale
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- 2 years of administrative experience in a technology company or multinational environment working on administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 3 years of administrative experience supporting executive-level management in a corporate environment, and managing projects and events from pre-planning to execution.
Google Administrative Business Partner Partnership Solution Top Par... United States, California, Mountain View
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- Bachelor's degree or equivalent practical experience.
- 8 years of experience in software development with Kotlin, or a combination of Kotlin and Java.
- 5 years of experience testing, and launching software products.
- 5 years of experience with Android application development.
- 3 years of experience with software design and architecture.
Preferred qualifications:
- Master’s degree or PhD in Engineering, Computer Science, or a related technical field.
- 8 years of experience with data structures/algorithms.
- 3 years of experience in a technical leadership role leading project teams and setting technical direction.
- 3 years of experience working in an organization involving cross-functional, or cross-business projects.
Amazon COMSEC Officer Information Security US Amazon Dedicated Clou... United States, Colorado, Denver
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Application deadline: Dec 30, 2025At AWS, we are hiring a Communications Security (COMSEC) Custodian/Officer to help manage and continue to develop the COMSEC Program. This will entail managing/dealing with multiple mission partners and COMSEC accounts found around the United States. It will also require continuous engagement with mission partners and vendors as we continue to scale the program to meet customer needs and requirements.This position requires that the candidate selected be a US Citizen and must currently possess and maintain an active TS/SCI security clearance with polygraph.Key job responsibilities
- Establish and maintain all COMSEC accounts regionally, to include on-site troubleshooting, network deployment, regular keying and inventorying of devices, and administrative tasks associated with account compliance.- Appoint and train partner teams to support ad-hoc requirements.- Update AWS policy doctrine to ensure compliance with overarching customer requirements.- Vigorously audit individuals accounts.
- Reviewing proposed new programs requiring COMSEC to ensure the security of the program.
- Serve as a COMSEC subject matter experts on Government inter-agency working groups, committees, and task forces.- Provide support and oversight over multiple COMSEC accounts and subaccounts across multiple sites.
- Develop and update operating procedures based on site, equipment and mission partners.
- Develop and update Emergency Action Plans (EAP) based on site, equipment and mission partners.
- Conduct semi-annual COMSEC training and EAP training per site for all AWS custodians.
- Perform all necessary backups, system upgrades, reconciliations, and inventories of COMSEC material.
- Support the semi-annual COMSEC training of all COMSEC custodians.
- Support the semi-annual EAP training of all COMSEC custodians.
- Maintain all COMSEC account and subaccount file plans as instructed per mission partner.
- Use and maintain common fill devices (KIK, SKL, SDS).
- Prepare and ship COMSEC material as instructed by mission partner policies as needed
- 5+ years of project management disciplines including scope, schedule, budget, quality, along with risk and critical path management experience
- 2+ years COMSEC experience as a Primary or Alternate COMSEC Custodian.
- Experience with various Type 1 Cryptographic devices, keys and loaders
- Current, active US Government Security Clearance of TS/SCI with Polygraph
Preferred Qualifications
- Experience communicating across technical and non-technical audiences, including executive level stakeholders or clients
- Experience with AWS products and services
- Experience developing and interpreting policies, procedures, and strategies governing the planning and delivery and execution of COMSEC programs.
- Experience in making recommendations for resolving COMSEC problems and requirements for multiple mission partners that utilize Type-1 encryptors to secure their networks.
- Experience providing technical advice, guidance, and recommendations to high level management officials and technical staff on critical COMSEC security issues.
- Experience in developing SOPs for all types of COMSEC actions. (E.g. Annual Rekey, Encryptor Upgrades, STE Use)
Google Administrative Business Partner II United States, New York, New York
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Minimum qualifications:
- 2 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
Amazon Flight Safety Officer Prime Air United States, Washington, Seattle
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You'll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You'll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you'll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion.As a Data Center Construction Manager, you will be part of a creative, diverse team tasked with solving fascinating problems in constructing Amazon Data Centers. Our data centers are industry-leading examples of energy-efficient, cost-effective designs. You will work alongside partner teams such as Operations, Networking, Controls, Security, and Commissioning to build Data Centers that directly support our Customers.As our Data Center Construction Manager, you will build some of the most interesting electrical and mechanical systems in the world. You will be on the construction site daily, interacting with the construction trades as Amazon's owner's representative. You will be directly responsible for driving cost, schedule, and quality while managing construction vendors and contractors building data centers.Key job responsibilities
The Data Center Construction Manager will be responsible for construction project management and oversight of construction-related activities as they relate to new builds or general capital projects. This includes ownership of the project scope, quality, schedule, and budget.Some of the typical daily tasks of the Construction Manager:-Direct interface with construction general contractors during the bidding, award, execution, and project closeout/punch list phases.-Conduct negotiations with general contractors and evaluate bids/proposals with detail and accuracy.-Create construction project scope and requests for proposals.-Perform financial analysis of construction.-Manage construction projects for specific initiatives aimed at increasing the resiliency of our data centers.-Conduct constructability reviews of electrical and mechanical designs associated with the construction of new data centers or optimization of existing data centers.-Manage construction documents including submittal review, RFIs, change orders, and invoicing.-Ensure construction project quality control.
-Drive teams to perform troubleshooting and root-cause failure analysis associated with equipment failures.A day in the life
**Why AWS**
*Diverse Experiences*
Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.*Work/Life Balance*
*Inclusive Team Culture*
*Mentorship and Career Growth*
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
You’ll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You’ll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you’ll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion.
-Bachelor’s degree in Mechanical Engineering, Electrical Engineering, Construction Management and 14+ years of relevant experience or an equivalent engineering science degree *OR * 18 years of related construction management experience *in lieu* of a degree-14+ years of relevant experience constructing and managing complex MEP systems, including large-scale power distribution/generation gear and cooling systems in mission-critical environments-10+ years of relevant experience managing general contractors and vendors, including RFP processes, bidding, change orders, quality control, and RFI/submittal tracking in construction project execution-10+ years of relevant experience *constructing *electrical engineering systems including large scale power distribution/generation gear and constructing mechanical engineering systems including cooling systems
Preferred Qualifications
-Strong understanding of data center system-level architecture, including electrical (e.g., switch gear, UPS, transformers) and mechanical (cooling systems) engineering principles.-Experience in designing and managing construction of complex data centers, critical infrastructure, or large-scale MEP plants.-Proficiency in reading and interpreting construction specifications and drawings for all disciplines, and ability to create and maintain project documentation.-Knowledge of relevant building codes and regulations (e.g., Life Safety, BOCA, NFPA, NEC, OSHA) and certifications such as Professional Engineer (PE), LEED, or Certified Construction Manager (CCM).-Demonstrated ability to value engineer, finding innovative solutions to reduce costs and duration without compromising quality and reliability.
Google Administrative Business Partner Cloud Field Sales United States, Colorado, Boulder
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Minimum qualifications:
- 3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
- Knowledge of process, project and program management theory and practices, with the ability to apply them when solving operational issues.
- Ability to act as a focal point of contact for other departments and external suppliers, managing confidential information as necessary.
- Ability to effectively communicate and collaborate with a varied range of people and job functions.
- Ability to maintain strong decision-making skills in an ambiguous and changing environment.
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Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.
With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
The Opportunity:
We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.
- Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
- Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
- Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
- Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
- Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
- Supporting Executive events/offsites and Board logistics (when applicable)
- Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
- Drafting, proofreading, and wordsmithing communications and presentations as assigned
- Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
- True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person
Here’s What We’re Looking For:
- Bachelor’s Degree or applicable professional experience/training
- 5+ years of administrative experience in a fast paced industry
- In office 3 days per week to overlap with Executive presence
- Experience working with Executives with international teams
- Meticulous attention to detail and strong planning and decision making capabilities
- Calm under pressure and able to multitask and pivot as necessary
- Flexible and able to handle ad hoc issues that may arise outside of core business hours
- Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
- Unwavering confidentiality with sensitive personal and corporate information
- Excellent written, verbal and presentation skills
- Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
- Proven track record of exceptional calendar management and prioritization
- Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
- Experience in project management and cross-functional coordination
What We Offer:
- Competitive compensation, including Restricted Stock Units
- Employee Stock Purchase Plan (ESPP)
- Flying Start - Our immersive Global Induction Program
- Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
- Dynamic & Global Team (we have been collaborating virtually for years!)
- Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
- Be a meaningful part in our success - every FlyMate makes an impact
- Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
- Great Talent & Development Programs
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
These jobs might be a good fit
