Administrative Officer jobs

Responsibilities

• The successful candidate will work with GPS engagement teams, supporting functions, and EY’s Client Technology and Global Information Security organizations to develop and maintain a security and compliance program across all environments, platforms and applications used or desired for use by GPS. Responsibilities include:
• Strategy, Governance and Risk Management
• Development and execution of a multi‑year cybersecurity strategy and investment roadmap aligned to business objectives and federal contract requirements.
• Development, management and maintenance of the GPS IT security risk management policy and/or procedural documentation mapped to NIST SP 800-37 (RMF), NIST SP 800‑53, NIST SP 800‑171, NIST SP 800‑161 (C‑SCRM), and NIST SP 800‑218 (SSDF)
• Ownership of the enterprise risk assessment (ERA), business impact analysis (BIA), and security metrics; present posture and material risk to the COO on a recurring cadence.

Defense Industrial Base Compliance (Classified & Unclassified)

• Manage GPS compliance with DFARS 252.204-7012, 252.204-7020, and 252.204-7021. This includes:
  • Leading DFARS/CMMC readiness and ongoing compliance.
  • Serving as the Affirming Official (AO) and maintaining an accurate SPRS self‑assessment score with defensible Plans of Action and Milestones (POAMs).
  • Achieving and maintaining CMMC certification at level 2.
  • Overseeing management and maintenance of POAMs.
• Ensure systems operated for the government are designed properly and assessed against the appropriate requirements such as FedRAMP, Cloud Computing Security Requirements Guide, IRS 1075, and MARS-E.
• Ensure safeguarding and incident reporting obligations for CUI (e.g., DFARS 252.204‑7012 72‑hour reporting) are met; coordinate with DC3/DIBNet and affected customers when necessary.
• Oversee NISPOM compliance for classified systems; partner with FSO to achieve and maintain Authorizations to Operate (ATOs).
• Ensure proper handling of export‑controlled data (ITAR/EAR).
• Prepare for and lead Program through contractually required assessments and customer audits; keep evidence, policies, configurations, and logs audit‑ready.
• Respond to government inspections or audits in coordination with EY Information Security and Risk Management.

Secure Cloud, Identity & Enterprise Platforms

• Own security architecture and controls for Azure Government (Azure Gov) and Microsoft 365 GCC High tenants, including Conditional Access, PIM/PAM, encryption, logging/retention, and data governance for CUI.
• Implement Zero Trust principles across identity, endpoints, networks, and workloads; drive continuous verification and least‑privilege.
• Deploy and operate EDR/XDR, SIEM/SOAR, DLP, CASB/SSE/SASE, MDM, key management/HSM, and vulnerability/configuration management at scale.
• Oversee user authorization process and ongoing attestation of user authorization and access.
• Assist to resolve GPS practitioners’ access or other issues with Enclave environments.
• Ongoing development, coordination and sustainment of Information Security Continuous Monitoring (ISCM) Program across all applications within the environment.

DevSecOps & Secure SDLC

• Establish a software security program aligned to NIST SSDF (SP 800‑218) and EO 14028 expectations; integrate security into SDLC across GitHub and Azure DevOps.
• Govern AppSec tooling and policy: SAST (e.g., Checkmarx), DAST (e.g., Qualys/AppScan), SCA/OSS (e.g., Mend), IaC/container/K8s scanning, and Wiz/Wiz Code; enforce build‑time gates and remediation SLAs.
• Require SBOM generation, artifact signing/provenance (e.g., SLSA targets), and secrets management across all repositories and pipelines.

Detection, Response & Resilience

• Develop, manage and maintain GPS incident response program.
• Lead SOC and CSIRT functions: 24×7 monitoring, threat intelligence, purple/red‑team exercises, and executive tabletop drills.
• Maintain and test the Incident Response Plan and Cyber Crisis Playbook, including regulatory/customer communications and forensics preservation.

Effective Business Integration

• Ensure development of fit-for-purpose solutions that support the business activities.
• Manage integration of Firm applications into the GPS Enclave environment.
• Understand and facilitate communication of EY’s IT disaster recovery and business continuity plans to GPS clients, potential clients and engagement teams (including engagement team responsibilities).
• Augment existing Client Security Assurance reviews of data protection requirements contained in RFPs/RFQs to adequately respond, and assist in development of GPS client security and data protection (confidentiality) plans.
• Monitor regulatory or other developments in INFOSEC principles, regulatory requirements and leading practices.

Leadership, Team and Budget

• Role model a leadership style that brings infrastructure, application and cybersecurity professionals together to collaborate constructively on the design, implementation and operation of controls.
• Build and mentor a high‑performing organization spanning Policy/GRC, AppSec/DevSecOps, Security Engineering/Architecture, SOC/IR, and Third‑Party & Supply‑Chain Risk.
• Own the cybersecurity budget and vendor portfolio; rationalize tools and services for value, performance, and compliance.
• Participate in purchasing and enhancement of third-party tools for GPS.
• Augment and potentially streamline existing Vendor Supplier Risk Assurance Program during evaluation of subcontractor compliance with applicable cybersecurity and data protection clauses.
• Drive a security‑first culture: ongoing training, phishing simulations, secure coding education, and leadership engagement including data protection and awareness and role-based training programs.
• Coordinate and respond to annual (or more frequent) independent risk assessments and cyber security reviews.

Qualifications:

• 12+ years of progressive cybersecurity leadership, including 5+ years at the enterprise or business‑unit executive level.
• 5+ years FISMA related experience
• Bachelor’s degree in IT-related field or bachelor’s degree in non-IT related field with a total of 10 years of information security experience
• Master’s degree preferred
• Ability to obtain and maintain Top Secret clearance
• US citizenship required
• Must have government sector experience
• Thorough knowledge and understanding of:

• • FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems
  • DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting
  • NIST SP 800-171, Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations
  • NIST SP 800-53, Security and Privacy Controls for Federal Information Systems and Organizations
  • GSAM 552.239-70, Information Technology Security Plan and Security Authorization, 552.239-71, Security Requirements for Unclassified Information Technology Resources and similar clauses in agency FAR supplements
  • FISMA
• Specialized knowledge and experience with the implementation of the NIST Special Publication (SP) 800 family of publications, particularly those associated with the Risk Management Framework
• Proven experience in the Defense Industrial Base with DFARS/CMMC and NIST SP 800‑171 implementation and audits (including POA&M and SPRS management).
• Experience with FEDRAMP compliance authorization and monitoring
• Deep expertise securing Azure Government and Microsoft 365 GCC High environments
• Experience working with other Government cloud communities, including AWS
• Experience working with classified environments, achieving/maintaining ATOs, overseeing classified systems under NISPOM and DoD RMF, and working understanding of SCIF operations
• Knowledge and experience with vulnerability scanning execution, assessment, and analysis
• Knowledge and experience of networks, including LAN and WAN
• Knowledge and experience with application security, database security, and network security
• Experience with evaluating system, network, or infrastructure security controls against requirements such as FISMA, FIPS, and NIST guidelines
• Hands‑on leadership of DevSecOps and software security programs covering GitHub/Azure DevOps/Jenkins with SAST/DAST/SCA, IaC/container security, SBOMs, and supply‑chain controls.
• Demonstrated analytical, problem-solving, organizational, interpersonal and communication skills required.
• The ability to collaborate effectively with diverse stakeholders, including client-facing, legal, finance and contracting teams, executives, engineers, customers and assessors on a wide variety of tasks, as needed.
• Ability to foster professionalism and demonstrate integrity and confidentiality in all actions.
• Ability to demonstrate flexibility when required, sense urgency, organize and prioritize work, and achieve against tight deadlines.
• The ability to interpret and communicate regulatory requirements related to cybersecurity and data protection.
• Possession of excellent written/verbal communications skills.
• Possession of excellent analytical skills, including strict attention to detail.
• Ability to assess and weigh current and evolving security threats in an operational environment
• Possession of Information Systems Security Professional certification (CISSP)
• Certifications such as CISSP, CISM, CCISO, CCSP, CRISC, CISA, PMP, and relevant GIAC credentials preferred

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

: Associate-National-SaT-SaT - TCF - Capital and Debt Advisory - Mumbai

SaT - TCF - Capital and Debt Advisory :

Whether clients are preserving, optimizing, raising or investing, our Connected Capital Solutions (CCS) are our five go-to-market offerings that help drive competitive advantage and increased returns through improved decision-making. The CCS include Strategy, Corporate Finance, Buy and Integrate, Sell and Separate and Reshaping Results, and are underpinned by our Connected Capital Technologies.

Technical Excellence

• Conducting in-depth financial analysis and identifying key areas of concern
• Developing tailored strategies to address financial and operational challenges
• Collaborating with stakeholders, including lenders, investors, and management, to facilitate negotiations
• Monitoring key performance indicators and reporting progress to clients and senior management
• Assisting in the preparation of improvement plans and business recovery models
• Drive PMO for fast-track strategy implementation

Qualification

• Educational qualifications: Chartered Accountant (CA) or Master of Business Administration (MBA) from a reputed institution
• Strong technical skills – Corporate Finance
• Strong analytical and problem-solving skills
• Proficient in excel business modelling, BI tools
• Excellent communication and stakeholder management abilities
• Ability to think and drive next steps
• Willingness to travel

Experience

• Experience: 3-6 years of relevant experience in corporate

People with the ability to work in a collaborative manner to provide services across multiple client departments while following the commercial and legal requirements. You will need a practical approach to solving issues and complex problems with the ability to deliver insightful and practical solutions. We look for people who are agile, curious, mindful, and able to sustain positive energy, while being adaptable and creative in their approach.If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

You’ll develop and implement administrative strategic plans as well as establish and maintain performance measurements. You’ll also monitor financial and operational performance in accordance with established administrative services parameters. You’ll need to understand the structure and business of the organization and clients they support to effectively manage resources and processes. We’ll look to you to effectively lead and develop individuals and teams by using people management processes and tools that involve staffing, training, supervising, coaching and performance management to achieve optimal performance. You’ll be part of a high-performing, diverse and inclusive team sharing best practices.

Your key responsibilities

• Manages workflow and negotiates assignments for executive assistants based on client need and resources
• Solicits on going feedback from customers to evaluate and coach executive assistants on their performance
• Sets up full project plans including; objectives, milestones, priorities, team, calendar and nature of deliverables
• Focuses on potential project issues to prioritize; resources, timing, quality, scope and risk
• Demonstrates proactive business development by initiating discussions with existing clients on possible additional work and satisfaction with current support
• Coordinates and assists with budget planning and is responsible for operating within approved budget
• Must meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
• Anticipates what customers want and follows up to check that internal customers are completely satisfied
• Creates a knowledge transfer culture within a team
• Participates on national or area projects

Skills and attributes for success

• Ability to work with all levels within the firm and build solid relationships with internal groups
• Exercises influence at many levels of the organization
• Proactively identify and address project risks and opportunities
• Ability to manage multiple tasks in a fast-paced environment
• Can pinpoint alternative solutions when necessary
• Excellent communications skills, attention to detail and strong organizational skills
• Project management experience
• Ability to instill confidence and provide leadership in managing people

To qualify for the role, you must have

• Bachelor's degree in a related discipline, or equivalent work experience
• 8-10 plus years of experience
• 3 plus years of experience managing people
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook

Ideally, you’ll also have

• Strong MS Office (e.g., Outlook, Word, Excel) and various IOS and Android mobile devices
• Proficiency in MS SharePoint