Administrative Coordinator jobs in United States, Illinois, Chicago

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

EXPECTATIONS AND TASKS

The Data Protection and Privacy Coordinator’s main tasks are to:

• Assist the local CFO’s in meeting their responsibility for GDPR topics, local data protection topics and dedicated processes of the legal entity
• Conduct Data Protection and Privacy analysis on local applicable and upcoming DPP law
• Review existing Data Protection and Privacy Controls, roles and responsibilities and develop Data Protection and Privacy recommendations
• Provide recommendations for the implementation of local legal requirements
• Support the creation of local data protection policies or standards
• Develop and perform local data protection trainings for employees
• Drive local data protection and privacy report
• Support local Data Protection and Privacy compliance audits
• Support local management in a case of local
• supervisory authority requests
• data breaches,
• escalations triggered by a data subject or
• any other control requests
• Monitor and support those local processes within the assigned region are enrolled in the records of processing activities and provide regular report

EDUCATION AND QUALIFICATIONS / SKILLS AND COMPETENCIES

EDUCATION

• Graduation from accredited law school, further graduation advantageous

PROFESSIONAL TRAINING & CERTIFICATION

• licensed to practice law in the appropriate jurisdiction

REQUIRED SKILLS

• Good knowledge of local data protection laws and best practices and/or strong desire to learn data protection laws, local data protection laws in the region
• Good written and verbal communication
• Good presentation skills
• Good collaborative work relationship skills with similar functions across the company
• Customer focused and business driven
• Good competence with various tools
• Fluency in English and one main local language in the region

PREFERRED SKILLS

• Proficiency in other languages advantageous

WORK EXPERIENCE

• Not required but preferred: good knowledge of local laws, general knowledge of company processes and collaboration with global/cross-functional teams
  (minimum 3-5 years working experience.

Yearly bonuses, sick days paid and sick leaves fully refunded, flexible start/end of working hours, contributions to the pension/life insurance, meal vouchers, holidays 5 weeks, educational courses, coaching and mentoring opportunities, free massage, cafeteria plan, free fitness studio, generous shares program, etc.

Successful candidates might be required to undergo a background verification with an external vendor.

AI Usage in the Recruitment Process

For information on the responsible use of AI in our recruitment process, please refer to our

Please note that any violation of these guidelines may result in disqualification from the hiring process.

Join our Brand, Marketing and Communications (BMC) team and you’ll directly support and promote our brand and reputation. Through internal communications, public relations and corporate communications, you’ll provide a wide range of marketing and communications services to internal and external audiences. These include current and future clients and employees, alumni, regulators, the media and the communities within which we operate.

Skills and attributes for success

• Operations and Execution Support:
  • Provide comprehensive project coordination support for both WW and EAN program(s).
  • Serve as a key point of contact for program(s) information for internal and external stakeholders, in partnership with program leaders and executive sponsors
  • Represent EY for both programs in a highly professional manner and engage various constituents (participants, judges, alumni, etc.) effectively throughout the program lifecycle.
  • Support the established WW LinkedIn group(s) and provide creativity and ideas for improving engagement in social channels.
  • Manage the invoicing process for vendors, speakers and event sponsorships and assist in the collection of required program deliverables such as interview forms, executive summaries, and participant headshots.
  • Maintain the program(s) North America online directory and ensure it is kept up to date.
  • Participate in special projects at the National level, as requested, to enhance overall program effectiveness.
• Marketing and Communications:
  • Develop and manage all marketing materials for both programs (marketing brochures, training documents, social media assets, event collateral, etc.) in collaboration with graphic and multimedia designers via CSG.
  • Manage the creative calendar and request process for all marketing materials, ensuring timely delivery and quality.
  • Draft quarterly newsletters for both programs and monitor LinkedIn and other sources for relevant news articles.
  • Assist in event script and presentation development, where needed, and support the creation of toolkits for internal and external stakeholders for application promotions and new class announcements.
  • Update press release templates in cooperation with Entrepreneurship PR lead and manage website(s) updates.
  • PowerPoint presentation support for various training, pitch, and informational deck needs.
  • Assist in the development of program survey designs (e.g., Relationship Ambassador Survey, Participant Survey, Financial Survey, Summit Survey) based on goals and existing templates.
• Application and Reporting Management:
  • Support program application/judging system (AwardForce), DocuSign, and Venue, involving ongoing data entry of information with precision throughout the cycle.
  • Assist in the process and review of applications to ensure they meet established criteria.
  • Utilize assigned/trained GDS resources for completion of certain administrative tasks (i.e., analysis, lists creation and updates, PowerBI dashboard, etc.).
  • Maintain numerous Excel spreadsheets related to tracking targeting, program calendars, interview schedules, contact lists, project status, etc.
  • Manage WW finalist site visit scheduling communication processes for the WW program, working closely with the entrepreneurship program managers.
  • Aid with application reporting – National and Geo reporting as well as posting for
• Event Support:
  • Provide onsite support at key events such as new class orientation, annual meetings, Spring Summit, regional events, conferences and Strategic Growth Forum.
  • Assist in the development and maintenance of WW and EAN target lists prior to program kick-off, working closely with the regional champions and extended leadership teams.
  • Conduct research projects related to entrepreneurship, targeting, pipeline, and global WomenIN initiatives
  • Manage many other ad hoc projects related to WW, EAN and SGF execution as needed

To qualify for the role, you must have

• Minimum of 3-5 years experience in marketing and communication roles, with a track record of executing campaigns and content strategies.
• Strong written and verbal communication skills, with the ability to convey complex ideas clearly and engagingly.
• Familiarity with modern digital marketing platforms and tools, including emerging applications of AI for content creation and campaign optimization.
• Exposure to marketing automation systems and a willingness to learn and adapt to evolving technologies.
• Collaborative mindset with the ability to work independently across teams and functions,
• Professional polish and confidence when engaging with senior internal and external stakeholders, including executives.
• Comfortable working in virtual environments and contributing proactively to team problem-solving.

As a Staff, you will be a part of our International Tax and Transaction Services, Toronto Transfer Pricing team. You will work alongside a multi-disciplinary team of dedicated transfer pricing professionals to provide a fully integrated approach to transfer pricing, which includes preparing annual documentation, defending transfer pricing results in statutory audits, designing and implementing transfer pricing policies, and advising multinational enterprises on how to streamline and automate their transfer pricing processes.

By joining EY Tax, you will be able to develop technical transfer pricing expertise through our worldwide network of dedicated professionals and the critical skills required of a well-rounded consultant and trusted business advisor.

Your key responsibilities

Staff in our Transfer Pricing practice participate in various challenging engagements and contribute to the delivery of quality transfer pricing services to our diverse portfolio of clients.

Core elements of the role include

• Demonstrating a basic understanding of economic, finance, and accounting principles and effectively applying this knowledge to client engagements
• Assisting in the delivery of quality services and work products in a timely and responsive manner
• Thoroughly and accurately analyzing financial and other business information
• Assisting in the preparation of high quality, practical approaches to the client's economic situation and arrive at logical conclusions
• Presenting the results of your work to small groups of colleagues or client personnel
• Conducting research on and reviewing comparable transactions for companies in support preparing documentation, including for advanced pricing arrangements, audit defence materials, and planning
• Performing industry, company and other research as needed
• Participating in and contribute to achieving team goals.

Skills and attributes for success

• An undergraduate degree in economics, accounting, finance, business or a related field
• The ability to thrive within a fast-paced, professional services environment requiring multi-tasking and frequent collaboration with colleagues and clients
• Excellent analytical and problem-solving skills
• Excellent verbal and written communication abilities
• Strong working knowledge of Excel, Word and PowerPoint

Ideally, you’ll also have

• Microsoft Power BI and Pivot experience

What we offer you

When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:

• $5,000 per year for mental health support benefits
• Wellbeing benefit of $1,200/year

Discover how, when and where you can work at