Administrative Assistant jobs in United States, Illinois, Chicago
EY Executive Administrative Coordinator - Specific Locations United States, Illinois, Chicago
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As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
Your key responsibilities
- Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
- Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
- Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
- Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
- Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
- Protect confidential/proprietary information and manage data and records securely
- Demonstrate high level firm/service line knowledge of QRM policies
- Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
- Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
- Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
- Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
- Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
Skills and attributes for success
- Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
- Independent decision maker exercising discretion/judgment
- Assimilate unfamiliar issues rapidly
- Proactively escalate identified or potential issues
- Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
- Navigate organizational structures, changing environments and sensitive relationships
- Prioritize and perform multiple tasks simultaneously
- Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
- Work independently
To qualify for the role, you must have
- BA/BS degree or relevant experience
- 8-10 plus years of experience
- Typically, no less than 5 - 7 years relevant experience
- Flexible for overtime as required. Vacation dependent on business needs and cycles.
- Work primarily onsite in the EY office, client or meeting site as determined.
- Must be flexible to travel
Ideally, you’ll also have
- 5+ yrs. exp supporting senior leadership level executives in large organization or firm
- Project coordination experience
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $116,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
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EY Creative Operations Manager Assistant Director United States, Illinois, Chicago
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Creative Operations Manager, Assistant Director
As a creative manager, you’ll lead a multi-disciplinary virtual team of 20-30 team members whose focus is to understand our internal clients’ business to develop innovative, insightful go to market materials that contribute to driving growth and revenue for the firm. You’ll leverage prior management experience, leadership insight and industry background to drive your success in this role.
You’ll be part of an expansive and talented management team working independently and collaboratively to develop and lead the implementation of strategic organizational plans. You’ll be empowered to contribute, learn from and grow with other creative managers. Your ideas will be valued and heard, and you’ll have opportunities to innovate and take part in efforts that help advance our creative team.
Skills and attributes for success
- Strong leadership skills with the ability to model by example
- Ability to build and leverage relationships and exercise influence with multiple internal groups across all levels of the organization
- Excellent communication skills, active listening and diplomacy when working with team members and business partners
- Ability to analyze data and KPI’s to make sound business decisions
- Proactive and independent thinker, strong ability to problem solve and consistently operates with a growth mindset
- Demonstrated ability to thrive in a high-performing culture
To qualify for the role, you must have
- Bachelor's degree in graphic design, digital media or a related discipline or equivalent training and work experience
- Eight-plus years of creative management experience in a related industry working in a fast-paced, matrixed agency or in-house team environment
- Five-plus years of supervisory experience leading and counseling a team of creatives
- Strong conflict resolution, negotiation, influencing and persuasion abilities
- Demonstrated business acumen and strategic thinking skills
- Experience and proficiency in Mac and PC environments, Microsoft Office, Teams, Outlook, Adobe Creative Cloud and Workfront or some type of project tracking tool
- Comprehensive knowledge in creative industry practices, digital trends, innovation and technology
- Experience working in a virtual environment with flexibility for a hybrid work arrangement - remotely and at local EY office as required by business needs
Ideally, you’ll also have
- Experience managing and leading people in a virtual environment
- Ability to manage multiple tasks and thrive in a time-sensitive environment
- Proven ability to problem solve and navigate a highly matrixed organization
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $93,300 to $174,500. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $112,000 to $198,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
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Bank Of America Assistant Vice President Risk Management Senior Specialist United States, Illinois, Chicago
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Responsibilities:
Apply quantitative methods to develop capabilities that meet line of business, risk management and regulatory requirements.
Maintain and continuously enhance capabilities over time to respond to the changing nature of portfolios, economic conditions and emerging risks.
Understand and execute activities that form the end-to-end model development and use life cycle.
Clearly document and effectively communicate quantitative methods as part of ongoing engagement with key stakeholders, including the lines of business, risk managers, model validation, technology.
Responsible for independently conducting quantitative analytics and modeling projects.
Responsible for developing new models, analytic processes or systems approaches.
Create documentation for all activities and work with Technology staff in design of any system to run models developed.
Utilizing Python, PySpark, and SQL to conduct data analysis, estimate model coefficients, and aggregate the model results to generate comprehensive model outputs.
Leveraging data analytics and visualization tools Alteryx, Tableau, R, and Jupyter Notebook to build easy access analytical capabilities and insightful reporting for the management.
Analyzing and evaluating large and complex economic and financial datasets with analytical tools of Python, SQL and R.
Performing quantitative modeling by utilizing advanced quantitative techniques and tools of statistical analysis, predictive modeling, linear regressions, and Machine Learning.
Utilizing Latex to produce technical reports of publication quality with academic rigor and comprehensive risk coverage to support internal reviews and assess with stakeholders.
Remote work may be permitted within a commutable distance from the worksite.
Required Skills & Experience:
Master's degree or equivalent in Finance, Statistic, Mathematics, or related: and
2 years of experience in the job offered or a related Quantitative occupation.
Must include 2 years of experience in each of the following:
Utilizing Python, PySpark, and SQL to conduct data analysis, estimate model coefficients, and aggregate the model results to generate comprehensive model outputs;
Leveraging data analytics and visualization tools Alteryx, Tableau, R, and Jupyter Notebook to build easy access analytical capabilities and insightful reporting for the management;
Analyzing and evaluating large and complex economic and financial datasets with analytical tools of Python, SQL and R;
Performing quantitative modeling by utilizing advanced quantitative techniques and tools of statistical analysis, predictive modeling, linear regressions, and Machine Learning; and,
Utilizing Latex to produce technical reports of publication quality with academic rigor and comprehensive risk coverage to support internal reviews and assess with stakeholders.
If interested apply online at or email your resume to and reference the job title of the role and requisition number.
1st shift (United States of America)These jobs might be a good fit
PayPal Sr Executive Assistant United States, Illinois, Chicago
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Essential Responsibilities:
- Proactively manages the calendar of the executive independently with no guidance.
- Performs administrative duties such as expenses, complex travel, distribution lists, and ordering supplies following general guidelines.
- May act as a delegate in internal systems on behalf of the executive.
- Coordinates meeting & event logistics with minimal guidance.
- Provides guidance to other assistants within their organization.
- May assist in confidential communications; exercises a high degree of discretion while handling confidential matters.
Minimum Qualifications:
- Minimum of 5 years of relevant work experience
Preferred Qualification:
- Bachelor’s degree in business, management, administration, or a related field
- Minimum of 5 years of relevant work experience
- Outstanding organizational skills in managing complex calendars, coordinating meetings, and juggling multiple concurrent priorities
- Excellent written and verbal communication skills for facilitating interactions among executives, teams, and senior stakeholders
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and quick adaptation to various office management technologies
Travel Percent:
The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. For more information, visit .
The USA national hourly pay range for this role is $37 to $61
Our Benefits:
Any general requests for consideration of your skills, please
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JPMorgan Payments Negotiations Attorney - Vice President Assistant Ge... United States, Illinois, Chicago
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As a Payments Negotiation Attorney in the Payments Legal Team, you will provide transactional and strategic legal support for client contract negotiations in wholesale payments. You will collaborate with us to enhance negotiation practices and implement technological solutions, creating a best-in-class contracts negotiations legal practice. You will have the opportunity to work with a dynamic team that values inclusivity and career growth. Together, we will safeguard the integrity of the firm while helping our clients succeed.
Key responsibilities
- Draft and negotiate a wide range of documentation for Wholesale Payments.
- Advise businesses on transaction structures, and legal and regulatory issues.
- Coordinate with product counsel and other legal teams to maintain agreement templates, negotiation playbooks, and negotiation technology tools.
- Ensure customer-facing documentation is clear and compliant with applicable laws and regulations.
Required qualifications and skills
- Illinois licensed attorney with at least five (5) years’ experience with a major law firm, financial institution, or judicial clerkship
- Proven and effective negotiation skills and ability to communicate with internal and external customers.
- Understanding of banking laws, including UCC Articles 4 and 4A.
- Excellent organization and time management skills.
Preferred qualifications, capabilities, and skills
- Knowledge of wholesale payments products and services.
- Experience working with merchant service processors/providers.
- Experience with commercial card products.
- Understanding of FinTech and third party payment processors and applicable laws and regulations.
- Familiarity with healthcare payments and HIPAA regulations.
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JPMorgan Executive Administrative Assistant United States, Illinois, Chicago
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- Create a welcoming environment by delivering attentive and friendly service by greeting clients as they enter the branch, making them feel appreciated, managing lobby traffic, checking clients into the waiting queue, and scheduling/canceling client meetings.
- Exceed client expectations while assisting with day-to-day transactions as well as open new accounts, while complying with all policies, procedures, and regulatory and banking requirements.
- Educate clients on how the usage of technology self-service options such as leveraging the Chase Mobile App, Chase.com, and ATMs can help them with their banking needs whenever, wherever, and however they want.
- Build meaningful relationships with clients by actively listening, asking thoughtful questions, demonstrating empathy, and sharing product knowledge and solutions – introducing them to our team of experts to help achieve their financial goals.
- Perform branch operations, which may include managing cash devices such as the cash vault, ATM, or others while adhering to all bank policies and procedures.
- Ability to put clients first and exceed their expectations – delivering attentive and friendly service, creating a welcoming environment.
- Ability to build trusted relationships – demonstrating genuine care and concern during interactions with clients.
- Ability to engage clients – communicating clearly and politely to understand and help, anticipating client needs.
- Ability to quickly and effectively resolve client issues with attention to detail – providing a consistent client experience.
- Ability to elevate the client experience – working collaboratively as a team to deliver seamless service with care and sincerity.
- Ability to quickly and accurately learn products, services, and procedures.
- Client service experience or comparable experience.
- High school diploma or GED equivalent.
- Strong desire and ability to influence, educate, and connect customers to technology solutions.
- Cash handling experience.
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JPMorgan Payments Attorney - Vice President Assistant General Counsel United States, Illinois, Chicago
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Job responsibilities
- Executes software solutions, design, development, and technical troubleshooting with ability to think beyond routine or conventional approaches to build solutions or break down technical problems
- Provide technical support and consultation to Product Lines and Lines of Business platform users
- Creates and owns secure and high-quality production level code
- Produces architecture and design artifacts for complex applications while being accountable for ensuring design constraints are met by software code development
- Proactively identifies hidden problems and patterns and uses these insights to drive improvements to coding hygiene and system architecture
- Contributes to software engineering communities of practice and events that explore new and emerging technologies
- Adds to team culture of diversity, equity, inclusion, and respect
Required qualifications, capabilities, and skills
- Formal training or certification on software engineering concepts and 3+ years applied experience
- Experience in Terraform and Infrastructure as Code principles using Terraform on Public Cloud (AWS preferred)
- Experience of developing and testing using automation frameworks
- Proficiency in one or more programming languages (Go, Python, Java)
- Hands-on practical experience in system design, application development, testing, and operational stability
- Overall knowledge of the Software Development Life Cycle
- Solid understanding of agile methodologies such as CI/CD, Application Resiliency, and Security
- Demonstrated knowledge of software applications and technical processes within a technical discipline (e.g., cloud, artificial intelligence, machine learning, mobile, etc.)
Preferred qualifications, capabilities, and skills
- AWS and Terraform Certified
- Proficient in designing and provisioning applications on AWS Services, Terraform and Sentinel
- Familiarity with modern front-end technologies
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Share
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
Your key responsibilities
- Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
- Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
- Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
- Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
- Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
- Protect confidential/proprietary information and manage data and records securely
- Demonstrate high level firm/service line knowledge of QRM policies
- Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
- Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
- Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
- Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
- Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
Skills and attributes for success
- Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
- Independent decision maker exercising discretion/judgment
- Assimilate unfamiliar issues rapidly
- Proactively escalate identified or potential issues
- Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
- Navigate organizational structures, changing environments and sensitive relationships
- Prioritize and perform multiple tasks simultaneously
- Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
- Work independently
To qualify for the role, you must have
- BA/BS degree or relevant experience
- 8-10 plus years of experience
- Typically, no less than 5 - 7 years relevant experience
- Flexible for overtime as required. Vacation dependent on business needs and cycles.
- Work primarily onsite in the EY office, client or meeting site as determined.
- Must be flexible to travel
Ideally, you’ll also have
- 5+ yrs. exp supporting senior leadership level executives in large organization or firm
- Project coordination experience
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $116,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
These jobs might be a good fit
