At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
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Administrative Assistant jobs in United States, Florida, Orlando
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Company
Job type
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Job title (1)
United States
Florida
Orlando
3 jobs found
23.08.2025
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Jacobs Administrative / Facilities Support Professional United States, Florida, Orlando
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At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission critical outcomes, operational advancement, scientific discovery and cutting edge...
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19.07.2025
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Jacobs Senior Administrative Assistant United States, Florida, Orlando
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Support the document control process for change documentation using current systems available, i.e. Aconex, Prism. Take ownership of existing Change Register and keeping it up to date with Change Request,...
Description:
Your impact
From large scale regeneration and climate change responses, to multi-purpose and smart infrastructure, we’re delivering integrated and resilient solutions that reinvent cities, reconnect communities and create lasting value.
• Support the document control process for change documentation using current systems available, i.e. Aconex, Prism.
• Take ownership of existing Change Register and keeping it up to date with Change Request, Change Authorisation Request, Instruction and Agreed Value of Instruction information.
• Monitor performance of Commercial Managers where change documents are not being progressed within agreed timescales. Provision of administrative support, where required.
• QA check all information coming on to the systems and process accordingly.
• Follow the distribution matrix for internal distribution of documents and correspondence.
• Produce quantitative, status and analysis reports.
• Support senior staff on routine and ad hoc project-wide assignments.
Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.
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14.04.2025
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Truist Senior Administrative Assistant United States, Florida, Orlando
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Regular or Temporary:English (Required)1st shift (United States of America)Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and...
Description:
Regular or Temporary:
English (Required)
1st shift (United States of America)Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices.
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
1. Prepare (key) correspondence, reports and forms.
2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative.
3. Execute routine projects within general guidelines and instruction.
4. May provide workflow and problem-solving guidance to other administrative assistant levels.
5. Establish and maintain files and records.
6. Screen calls/voicemails and handle or route to appropriate people.
7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments.
8. Deal discreetly with confidential information.
9. Can make recommendations to management based on findings.
10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority.
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. High school diploma, or equivalent education and related training
2. Seven years of progressively more complex clerical experience
3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills
4. Exhibited ability to work independently
5. Ability to deal with complex situations which require sound judgment
6. Ability to operate office equipment (e.g. copier, fax)
7. Ability to endure light physical labor
8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products
1. Associate’s degree
2. Working knowledge of Microsoft Access and PowerPoint
3. Completion of certifications that are specific to industry
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At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission critical outcomes, operational advancement, scientific discovery and cutting edge...
Description:
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
Show more
These jobs might be a good fit
Find your next career move in the high tech industry with Expoint. Our platform offers a wide range of Administrative Assistant job opportunities in the United States, Florida, Orlando area, giving you access to the best companies in the field. Whether you're looking for a new challenge or a change of scenery, Expoint makes it easy to find your perfect job match. With our easy-to-use search engine, you can quickly find job opportunities in your desired location and connect with top companies. Sign up today and take the next step in your high tech career with Expoint.