Human Resources Coordinator jobs in United States, California, San Diego

KEY RESPONSIBILITIES:

• Manage Material Master independently to coordinate with relevant parties and finding search problem of material master day to day operation to minimize operation impact by master data registration delay or issue for adidas brand.

• Coordinate with MOPS to register local attributes for SAP material master.
• Coordinate with Global price load team to register price information for SAP Purchase Info record.
• Coordinate with MOPS / SCM to register SAP material master and Purchase Info record for SPOT orders

• Involve in material master relevant projects/ improvements to build sustainable & accurate master process for adidas brand.
• Manage Material Master independently to follow Key user activities (e.g., RFC creation / SAP mini release / regression test / UAT for master relevant project) for material master area.
• Continuously refine and maintain manuals to support the reliable and enduring execution of master operations.

KEY RELATIONSHIPS:

• Key interfaces (internal):SCM / Global SCM/ Brand / Finance / IT / Global price loading team / Channel
• Key interfaces (external): None

KNOWLEDGE, SKILLS AND ABILITIES

• SAP: Advanced.Familiar with SAP functions
• Data handling experience (SAP, Access, Excel, BI tool)
• Basic SCM process knowledge
• Good communication skills
• International working experience
• 6 values (Courage / Ownership / Innovation / Teamplay / Integrity / Respect)
• Japanese: Fluent
• English: intermediate

MINIMUM QUALIFICATIONS:

• University degree or equivalent professional experience

Key Responsibilities:

• Key local contact for managers and employees in the adidas Lucerne office for all HR matters
• Trusted advisor to employees on all people related matters. Coach and mentor people managers to be empowered around people, engagement and performance topics/decisions
• Closely collaborate with HR colleagues in other locations across the HR operating model to ensure consistent employee experience for global teams
• HR contact liaison with authorities, government agencies, and external vendors
• Ensure our people products and processes are executed in line with the adidas business and HR strategy
• Educate and support people managers in their responsibilities related to appraisals, grievance, absence, people budget planning, talent acquisition, rewards as well as development and training
• Drive HR process improvement initiatives, next to various other change management plans in relation to new HR policies and processes
• Drive and support on-site people-related activities in conjunction with expert functions e.g. in the areas of employer branding, employee engagement, etc
• Act as the main custodian of local HR policies and procedures for adidas International Trading AG
• Leverage local dashboards and analytics to understand people trends and drive insight-based decisions and plans
• Act as the line manager for the local HR apprenticeship program

Key Relationships:

• People managers and employees of adidas International Trading AG
• HR team members, locally, regionally and globally
• Local Workplaces and Payroll teams
• Talent and Rewards Partners
• Talent Acquisition
• HR Services
• Finance
• adidas Lucerne Leadership Group

Knowledge, Skills and Abilities:

• HR Capabilities: Labor law and regulations, ideally with experience in Switzerland. HR generalist with a focus on HR processes and practices and a good balance in subject matter expertise areas, such as change management support, usage of HR metrics, anticipating internal and external people trends, employee relations.
• Business Capabilities: Commercial awareness, customer focus, understanding HR strategy, understanding business and key processes
• Coaching and consulting capabilities: Brokering solutions to meet business needs, ability to offer HR solutions to the business, trusted advisor, small group facilitation, coaching skills, project management experience and delivery
• Customer centered, approachable and with strong interpersonal skills
• An excellent team player, ideally with experience of working in a matrix organization
• Confident, creative and collaborative within the team
• Strong written and verbal communication skills, presentation and facilitation skills to employees and small groups
• Excellent organization and problem-solving skills
• Open to new approaches and supports change actively by innovating in service of the development of new ideas, processes, approaches and methods

Requisite Education and Qualifications:

• College or university degree (preferably main subject HR/Personnel Management)
• Minimum of 6-7 years progressive work experience in the field of HR (preferably in an international organization)
• Fluent in English and German (written and oral)
• Preferably, a very good understanding of the Swiss talent market, regulations and local Swiss labor law
• Preferably, international work experience

Key Responsibilities

• Schedule candidate interviews and manage any rescheduling needs across multiple time zones.
• Coordinate calendars between hiring managers and candidates to ensure timely and efficient interview processes.
• Create and distribute offer letters; upload signed documents to SharePoint for recordkeeping.
• Clean and maintain SuccessFactors to streamline applicant review and remove ineligible profiles.
• Create and maintain job requisitions in the applicant tracking system.
• Input finalized job descriptions after recruiter review and approval.
• Maintain and update multiple spreadsheets for tracking and reporting.
• Attend and support virtual recruiting events via Handshake and Teams.
• Monitor event chats, respond to candidate questions, and track attendance.
• Assist with event logistics, presentation decks, and follow-up communications.
• Provide administrative support for the Champions Program:
• Assign Champions to open requisitions based on availability and alignment.
• Maintain and update tracking spreadsheets for Champion assignments and engagement.
• Run backend logistics for training workshops, including managing presentation decks and technical setup.
• Assist with onboarding paperwork, background checks, and training coordination.
• Prepare reports on recruiting metrics (e.g., time-to-fill, source of hire).
• Support recruiters and team members with ad hoc tasks and special projects.

Skills and Experience Required

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Ability to learn quickly and openness to coaching.
• Creative problem-solving ability with a bias for action.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.