Jobs in Poland, Masovian Voivodeship, Warsaw

As the Office Services Supervisor, you will oversee day-to-day office operations to ensure an efficient, productive, and engaging workplace environment. Partnering with local and regional leadership, you will support facilities management, real estate activities, and vendor coordination, while helping drive Boston Scientific’s workplace strategy. Reporting to the Office Services Manager, EMEA, this role plays a key part in maintaining a high-quality employee experience across our Warsaw office.

Your responsibilities will include:

• Managing real estate activities such as site leases, contracts, negotiations, renewals, and terminations in coordination with Global Real Estate and Legal.
• Driving workplace strategy by monitoring space utilization, capacity planning, and population forecasting to support strategic site planning.
• Leading day-to-day office operations, including vendor and contract management, janitorial services, canteen/café services, office supplies, and reception.
• Supporting capital projects, including budgeting, reporting, and ensuring compliance with global design guidelines.
• Guiding, coaching, and developing employees where applicable, while fostering a diverse and inclusive workplace culture.

Required qualifications:

• Bachelor’s degree in a relevant field and minimum of 5 years' experience in a professional role.
• Proven experience in office or facility management and people management within international organization
• Demonstrated success in project and budget management.
• Strong organizational and problem-solving skills with the ability to work independently.
• Excellent communication skills in English and fluent Polish
• Proficiency in MS Office applications

What we can offer to you:

• Exposure to a collaborative and multicultural environment.
• Career development in a fast-growing and innovative organization.
• Language courses and continuous learning support.
• Free and confidential counselling services (psychological, legal, financial).
• Comprehensive benefits package including parental leave, private medical care and life insurance.
• Access to company stock purchase program, lunch and sport cards.

About the role:

This position is responsible for the strategic planning and execution of PI Vascular Medical Affairs and Professional Education meetings.

Your responsibilities will include:

• Manage program logistics including sleeping rooms, flights, food and beverage, ground transportation, meeting room set-up, budgets, attendee management, communications, and onsite materials.

• Build and manage event registration processes using Cvent, ensuring accurate data management, providing attendee support, generating reports, and collaborating with cross-functional teams for seamless event execution.
• Manage surveys and evaluate feedback from the training programs and working closely with the Program Mangers to make changes to our current programs to ensure use of both best practice and new innovative education methods.

• Ensures consistency and collaboration for meetings while following established guidelines, processes, and tools.
• Defines, tracks, and maintains budgets while ensuring cost-saving measures and spending are within allocated amounts.
• Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
• Partners with and manages vendors to ensure objectives are being met.
• Runs reports and presents data metrics to leadership for all Medical Affairs & Ed as requested.
• Planning and coordinating other projects that contribute to the accomplishment of the clinical education goals and objectives
• Communicates proactively to stakeholders across all levels of the organization.
• Educates cross-functional teams, provides direction, and establishes solutions where appropriate.
• Ensures all company policies and compliance practices are being followed.

Required qualifications:

• Bachelor’s degree or equivalent
• A minimum of 5 years of related experience in event/meeting planning
• Proven history of working on international HCP programs and outside of the US compliance policies.
• Candidate must have appetite for innovation and continuous learning.
• Ability to develop and maintain relationships with physician customers and sales teams.
• Works independently on complex meetings
• Must be a strong communicator and collaborator
• Ability to develop new processes and adjust practices to meet business needs.

• Strong organizational and multitasking skills with meticulous attention to detail.
• Ability to handle high volume workload and fast pace; manage stress

• Strong project management and organization skills; detail-oriented
• Proficient in the use of Microsoft Office Suite, Cvent and SalesForce.com
• Domestic travel required up to 20%
• Ability to lift 20lbs

• Ability to work extended hours/weekend hours, as needed

Preferred qualifications:

• Experience in the medical device industry

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Your responsibilities include:

• Accounts Payable queries review, analytics and query handling via ticketing system
• Point of contact for internal & external customer queries and issue (email and phone)
• Auditing T&E reports.
• Helpdesk for P2P related questions across Purchasing, Accounts Payable, Vendor Master and myBuy enablement.
• Support with maintaining process description and desktop procedure for Accounts Payable processes.
• Comply with KPI’s and SLA’s as defined by GBS
• Support internal and external audits and audit-related Accounts Payable matters.
• Ensure all activities comply with legal demands, ethical standards and the Internal Quality Management System.
• The candidate will have the opportunity to participate in and learn about the Procure to Pay process, as well as get exposure to the following tools: SAP, MS Suites (Excel, Word etc), Cadency.

Requirements:

• Student of Finance, Economics or related
• Proactive attitude
• Strong verbal & written communication skills and focus on building relationships
• Very good command in English,additional language capabilities are a plus
• Self-motivated
• Available for a temporary internship (6 months)

We offer:

• Hybrid working mode (3 days in the office)
• Working in an international environment
• Friendly and supportive work atmosphere
• Opportunity to grow and develop in a team of professionals
• Inspirational colleagues & culture
• A team-oriented company culture
• International opportunities
• Modern office in the center of Warsaw

Key Responsibilities

• Intake activities & solve cases
• Perform specialized internal process administration
• Execute processes and procedures as required
• May generate operational reports and analyze data as required
• Execute processes and procedures related to one or more of the following HR functions in line with Standard Operating Procedure (SOP) throughout the employee life cycle e.g., TA, Onboarding, Employee Data, Compensation, Benefits, Learning and/or Recruitment
• Identify opportunities for improvement and ability to support improvement execution
• Utilize appropriate tools and technology to support processes
• Provide appropriate support as required when aligning with the relevant Global/EMEA Centre of Excellence (CoEs) to embed new processes
• Provide support to other HR functions (HR Technology, People Services, HR Business Partners, etc.) as directed
• Provide ad-hoc administrative support at an EMEA and local country level as required (specialist processes support, e.g., letters in certain languages, etc.).
• Execute activities using relevant case management application and apply escalation process as required
• Under the direction of the HRSD Team Lead / Supervisor / Director, execute work as per relevant processes and standards as required
• Identify and communicate any risk factors or issues preventing or impacting service delivery
• Participate as required in continuous improvement activities and initiatives
• Execute technology testing as required to support new or updated processes through testing activities

Qualifications:

• Technical degree in Human Resources, Business Administration or related field.
• At least 1+ years of experience preferably in Talent Acquisition, Total Rewards, Benefits administration, HR Shared Services.
• Language requirement: Fluency in English and German
• Experience with Workforce and case management systems, preferred experience with SuccessFactors and ServiceNow.
• Experience in MS Office Applications (Excel, Word, PowerPoint)
• Analytical & problem-solving skills.
• Customer service orientation: ability to provide excellent support and service to internal and external clients
• Attention to detail: Ensuring accuracy and thoroughness in all tasks
• Team Collaboration: Ability to work effectively within a team and across departments
• Adaptability: Flexibility to handle changing priorities and workloads

What We Offer

• Hybrid work model with flexibility.
• Work in an international, dynamic, and innovative environment.
• Access to cutting-edge tools and professional development programs.
• Career growth opportunities with mentoring, coaching, and global exposure.
• Comprehensive benefits package, including:
  • Private healthcare (Lux Med VIP)
  • Multisport card / Culture card
  • Lunch card
  • Life insurance
  • Language courses
  • Employee Assistance Program
  • Employee Stock Purchase Plan (ESPP)
  • Internal events & charity initiatives