Secretary jobs in Ireland

Vice President / Senior Vice President

Responsibilities:

Our Dublin office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Vice President level (or more senior for the right candidate). The role involves helping the corporate governance and company secretarial team of a regulated bank based in Ireland (with some support for other legal entities in Europe).

What will your key responsibilities involve?

• Assisting the corporate secretary team for a regulated Irish bank (and other regulated and unregulated European legal entities).
• Assisting in the preparation of, organisation, and follow-up of board of directors’ and committee meetings, including preparing agendas, drafting resolutions, organising clear and appropriate papers, minute taking, answering director/officer and business line enquiries, and ensuring all board decisions are executed.
• Attending Board and Committee meetings and draft meeting minutes or specific sections.
• Organizing and maintaining Board and Committee and other governance-related documentation databases in accordance with applicable record retention requirements.
• Contributing to improving team processes, procedures, and controls.
• Oversee the following in liaison with the corporate secretary team:
• Maintenance of the statutory registers and internal record keeping system
• Local and overseas filings
• Operation of signing authorities and delegated authorities
• Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation.
• External company secretarial provider companies
• Participate in regional legal entity projects, including corporate restructuring, and implementation of new or updated corporate governance-related laws, rules, and regulations.
• Respond to/request information from risk management, finance, auditors, senior management, group company secretaries and regulators.

Experience and Skills:

• Degree or equivalent experience
• Experience working in a financial services environment in a company secretarial or administrative capacity is preferred
• Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred
• Excellent written, presentation and communication skills; good attention to detail and accuracy
• Systematic and organised approach to workload with attention to detail and a dedication to extraordinary service
• Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines
• Ability to make connections across the organisation to achieve outcomes and results together
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Ireland

• Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons
• 20 days of back-up childcare and 20 days of back-up adult care per annum
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.
• Access to an Employee Assistance Program for confidential support and help for everyday matters
• Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan
• Ability to donate to charities of your choice and the bank will match your contribution
• Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of Ireland’s most iconic cultural institutions and exhibitions.
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

J.P. Morgan (the “”).

As an Assistant Vice President - Company Secretary within the Office of the Secretary at J.P. Morgan, you will be responsible for overseeing and delivering corporate governance and company secretarial services to the Firms subsidiaries that operate in Ireland. You will act as the lead strategic business partner to senior stakeholders within EMEA, providing advice on corporate governance and company secretarial matters
Job Responsibilities:

• Oversee and deliver corporate governance and company secretarial services to the Firm’s subsidiaries that operate in Ireland.
• Act as the lead strategic business partner to senior stakeholders within EMEA (primarily in Ireland or related to Irish legal entity boards), the Ireland Senior Country Officer and other senior executives, providing advice on corporate governance and company secretarial matters that relate to Irish legal entities and branches, and leading on material communications with board directors.
• Work closely with the Head of OTS for Ireland and other members of OTS globally in delivering the strategic and operational objectives of OTS.
• Provide proactive support to Irish boards and senior management (within and outside of Ireland) on corporate governance matters that relate to legal entities within the Irish business.
• Oversee and deliver day-to-day corporate governance and company secretarial services in respect of Irish legal entities, including board/board committee governance and legal entity management.
• Monitor changes in corporate legislation and the financial services regulatory environment and take or recommend action as appropriate.
• Oversee and coordinate information flows to Irish legal entity boards and board committees, by proactively driving the agenda-setting process with the relevant board or committee Chair and partnering with relevant stakeholders on the preparation of board and committee meeting/briefing materials.
• Act as an effective channel of communication for Irish legal entity board members, with a particular focus on non-executive directors.
• Provide support and to coordinate board member onboarding, induction and ongoing training, in conjunction with relevant stakeholders within EMEA.
• Provide support in implementing governance enhancements in relation to OTS managed legal entities, driving governance standards in line with regulatory requirements and internal policies.
• Develop effective working relationships with others within OTS, demonstrating the Firm’s core values as a colleague.

Required qualifications, capabilities, and skills
Essential: Strong degree-level academic background.

• Part/Fully Qualified Company Secretary, Corporate Governance Professional or Corporate Solicitor with at least three years of relevant experience.
• Track record of strong execution on corporate governance and company secretarial matters within a high-profile environment, including extensive interaction with non-executive directors.
• Track record of delivering change and driving corporate governance best practice.
• Detailed understanding of corporate governance matters impacted by changing law and regulations in the financial services industry.
• Ability to develop and maintain effective working relationships with board members and senior management
• Self-motivated, goal-oriented and resilient
• Ability to work independently and work well as a part of a wider team
• Strong written and verbal skills, and an effective communicator with maturity to deal effectively at all levels of the organisation
• Able to prioritise, handle time pressure and manage multiple projects at the same time, with flexibility to adapt to and manage shifting expectations appropriately

Preferred qualifications, capabilities, and skills

• Experience gained working in regulated financial services (knowledge of payments industry especially useful).

• Bachelor's degree or equivalent practical experience.
  
• 5 years of experience in company secretarial roles, including managing international corporate maintenance matters, at a law firm or in-house legal department.

• Associate Member/Graduate of The Chartered Governance Institute or equivalent.
• Ability to work on a broad variety of legal and non-legal matters.
• Excellent analytical skills, with a strong ability to review and organize numerous documents in complex legal matters.
• Excellent problem-solving, organizational, and time management skills, attention to detail, and ability to succeed in a fast-paced environment and prioritize multiple projects/requests that are time sensitive.
• Excellent communication and collaboration skills.

• Bachelor's degree or equivalent practical experience.
  
• 2 years of experience in company secretarial roles, including managing international corporate maintenance matters, at a law firm or in-house legal department.

• Associate Member/Graduate of The Chartered Governance Institute or equivalent.
• Ability to work on a broad variety of legal and non-legal matters.
• Excellent analytical skills, with a strong ability to review and organize numerous documents in complex legal matters.
• Excellent problem-solving, organizational, and time management skills, attention to detail, and ability to succeed in a fast-paced environment and prioritize multiple projects/requests that are time sensitive.
• Excellent communication and collaboration skills.

• Bachelor's degree or equivalent practical experience.
  
• 2 years of experience in company secretarial roles, including managing international corporate maintenance matters, at a law firm or in-house legal department.

• Associate Member/Graduate of The Chartered Governance Institute or equivalent.
• Ability to work on a broad variety of legal and non-legal matters.
• Excellent analytical skills, with a strong ability to review and organize numerous documents in complex legal matters.
• Excellent problem-solving, organizational, and time management skills, attention to detail, and ability to succeed in a fast-paced environment and prioritize multiple projects/requests that are time sensitive.
• Excellent communication and collaboration skills.

• Bachelor's degree or equivalent practical experience.
  
• 5 years of experience in company secretarial roles, including managing international corporate maintenance matters, at a law firm or in-house legal department.

• Associate Member/Graduate of The Chartered Governance Institute or equivalent.
• Ability to work on a broad variety of legal and non-legal matters.
• Excellent analytical skills, with a strong ability to review and organize numerous documents in complex legal matters.
• Excellent problem-solving, organizational, and time management skills, attention to detail, and ability to succeed in a fast-paced environment and prioritize multiple projects/requests that are time sensitive.
• Excellent communication and collaboration skills.