Office Secretary jobs in Ireland

As an Investment Middle Office Services Client Operation - Associate in the IMOS team, you will be responsible for dealing with all stages of the lifecycle for each product from broker matching, management of the client’s custodial network, lifecycle events including corporate events, ensuring timely settlement of trades and cash, management of claims and overdrafts, client/regulatory reporting and input into the production of our Investment Book of Record delivery (IBOR). The IBOR provides a single, accurate investment portfolio upon which to base investment activities around and is the basis for multiple, dynamic views of positions for front-office functions. Your key responsibility will be to provide premier service delivery and ensure the accurate and timely delivery of the IBOR to our end clients. Additionally, you will liaise with our clients, and/or any associated financial organizations as required, to ensure any issues are resolved to the client’s satisfaction.

Job responsibilities

• Is a point of contact within the Global/Regional IBOR team for a client, or clients, and internal partners to build strong relationships in order to support key interactions and continued premier service delivery
• Participates and leads, where required, in client service reviews and other client meetings
• Takes ownership and/or oversight of the various components of the daily operational activities essential to the construction and delivery of client reporting (IBOR)
• Is a communication source for escalation of issues, service updates, and progress updates for the Client or across internal partners
• Seeks opportunities and takes ownership of initiatives to improve service levels and improved efficiency for J.P. Morgan and the Client
• Maintains robust standard operating policies (SOPs), procedures and guidelines to meet corporate risk and control standards and principles
• Takes ownership and/or active participation of key projects or tasks to ensure the continued IMOS global strategy is maintained as required
• Builds solid and interactive internal relationships with our global operations partners, client service and other products, including Front Office, Performance & Risk, and Compliance teams
• Works with management to achieve 100% timeliness and accuracy and seamless integration in a ‘follow the sun’ model
• Takes ownership and has oversight, where necessary, of Reconciliations and transaction lifecycle management

Required qualifications, capabilities, and skills

• Demonstrated leadership experience across process, risk and control within Investment Operations, including managing change
• Excellent client facing skills & communication style, comfortable dealing with key clients
• Proven ability to lead teams across multiple locations
• Extensive understanding of OTC instruments / Exchange Traded Derivatives / Fixed Income Securities / Equity products and other financial instruments
• Attested track record of successfully working to deadlines, with accountability and responsibility for independent workload
• Experience of Investment Operations (Trades, Cash and Reconciliations)
• Experience of Reconciliations and transaction lifecycle management
• Excellent problem solving skills to identify, understand and address operational and technical issues
• Strong communication skills, both written and verbal, including the ability to develop relationships across the various stakeholders including senior business executives

Preferred qualifications, capabilities, and skills

• Ability to communicate effectively across multiple levels of the organization
• Ability to work cross functionally with technology, service, product and other operations teams to manage the entire IBOR service delivery
• Ability to be flexible, follow and meet tight deadlines, organize and prioritize work and meet the clients expectations
• Self-starter with ability to learn quickly

Vice President / Senior Vice President

Responsibilities:

Our Dublin office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Vice President level (or more senior for the right candidate). The role involves helping the corporate governance and company secretarial team of a regulated bank based in Ireland (with some support for other legal entities in Europe).

What will your key responsibilities involve?

• Assisting the corporate secretary team for a regulated Irish bank (and other regulated and unregulated European legal entities).
• Assisting in the preparation of, organisation, and follow-up of board of directors’ and committee meetings, including preparing agendas, drafting resolutions, organising clear and appropriate papers, minute taking, answering director/officer and business line enquiries, and ensuring all board decisions are executed.
• Attending Board and Committee meetings and draft meeting minutes or specific sections.
• Organizing and maintaining Board and Committee and other governance-related documentation databases in accordance with applicable record retention requirements.
• Contributing to improving team processes, procedures, and controls.
• Oversee the following in liaison with the corporate secretary team:
• Maintenance of the statutory registers and internal record keeping system
• Local and overseas filings
• Operation of signing authorities and delegated authorities
• Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation.
• External company secretarial provider companies
• Participate in regional legal entity projects, including corporate restructuring, and implementation of new or updated corporate governance-related laws, rules, and regulations.
• Respond to/request information from risk management, finance, auditors, senior management, group company secretaries and regulators.

Experience and Skills:

• Degree or equivalent experience
• Experience working in a financial services environment in a company secretarial or administrative capacity is preferred
• Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred
• Excellent written, presentation and communication skills; good attention to detail and accuracy
• Systematic and organised approach to workload with attention to detail and a dedication to extraordinary service
• Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines
• Ability to make connections across the organisation to achieve outcomes and results together
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Ireland

• Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons
• 20 days of back-up childcare and 20 days of back-up adult care per annum
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.
• Access to an Employee Assistance Program for confidential support and help for everyday matters
• Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan
• Ability to donate to charities of your choice and the bank will match your contribution
• Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of Ireland’s most iconic cultural institutions and exhibitions.
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

• Bachelor's degree or equivalent practical experience.
  
• 2 years of experience in programmatic advertising, in consultative sales, digital media sales, or business development roles, including promoting, engaged selling, and video consolidation.
  
• Ability to communicate in English and French fluently to support client relationship management in this region.

• Agency knowledge and experience (digital and traditional/offline) and a clear understanding of the media agency landscape.
• Knowledge of the DV360 platform or programmatic landscape.
• Exceptional relationship management and project management skills, with the ability to oversee multiple, simultaneous solutions executed by support teams.

What will you do:

• Design and develop features for optimizing and improving the RHEL customer experience on public clouds, such as working on optimization and performance of RHEL deployment and improving cloud integrations with our partner cloud providers

• Communicate with peer engineers within your team and Red Hat as well as in relevant Open Source communities

• Collaborate with Release Engineering, Quality Engineering, Support, Product Management, and Documentation teams for releasing the new Cloud RHEL integrations

• Research, propose and develop new RHEL Cloud Solutions

What will you bring:

• Knowledge and curiosity about how Linux operating systems are assembled for and used in a public cloud environment

• Any professional software engineering experience, preferably Go, Python, or Bash

• Professional experience with Cloud Engineering, preferably one of the following Amazon AWS, Microsoft Azure, Google Cloud

• Strong problem-solving skills

• Ability to work effectively in a remote team

• Experience in Red Hat Enterprise Linux & working with integrations with Amazon AWS is preferrable.

• Experience with Cloud DevOps and/or CI/CD in GitLab or Jenkins & Linux rpm-based packaging is good to have

• Preferrable to have Technical Cloud Certifications

J.P. Morgan (the “”).

As an Assistant Vice President - Company Secretary within the Office of the Secretary at J.P. Morgan, you will be responsible for overseeing and delivering corporate governance and company secretarial services to the Firms subsidiaries that operate in Ireland. You will act as the lead strategic business partner to senior stakeholders within EMEA, providing advice on corporate governance and company secretarial matters
Job Responsibilities:

• Oversee and deliver corporate governance and company secretarial services to the Firm’s subsidiaries that operate in Ireland.
• Act as the lead strategic business partner to senior stakeholders within EMEA (primarily in Ireland or related to Irish legal entity boards), the Ireland Senior Country Officer and other senior executives, providing advice on corporate governance and company secretarial matters that relate to Irish legal entities and branches, and leading on material communications with board directors.
• Work closely with the Head of OTS for Ireland and other members of OTS globally in delivering the strategic and operational objectives of OTS.
• Provide proactive support to Irish boards and senior management (within and outside of Ireland) on corporate governance matters that relate to legal entities within the Irish business.
• Oversee and deliver day-to-day corporate governance and company secretarial services in respect of Irish legal entities, including board/board committee governance and legal entity management.
• Monitor changes in corporate legislation and the financial services regulatory environment and take or recommend action as appropriate.
• Oversee and coordinate information flows to Irish legal entity boards and board committees, by proactively driving the agenda-setting process with the relevant board or committee Chair and partnering with relevant stakeholders on the preparation of board and committee meeting/briefing materials.
• Act as an effective channel of communication for Irish legal entity board members, with a particular focus on non-executive directors.
• Provide support and to coordinate board member onboarding, induction and ongoing training, in conjunction with relevant stakeholders within EMEA.
• Provide support in implementing governance enhancements in relation to OTS managed legal entities, driving governance standards in line with regulatory requirements and internal policies.
• Develop effective working relationships with others within OTS, demonstrating the Firm’s core values as a colleague.

Required qualifications, capabilities, and skills
Essential: Strong degree-level academic background.

• Part/Fully Qualified Company Secretary, Corporate Governance Professional or Corporate Solicitor with at least three years of relevant experience.
• Track record of strong execution on corporate governance and company secretarial matters within a high-profile environment, including extensive interaction with non-executive directors.
• Track record of delivering change and driving corporate governance best practice.
• Detailed understanding of corporate governance matters impacted by changing law and regulations in the financial services industry.
• Ability to develop and maintain effective working relationships with board members and senior management
• Self-motivated, goal-oriented and resilient
• Ability to work independently and work well as a part of a wider team
• Strong written and verbal skills, and an effective communicator with maturity to deal effectively at all levels of the organisation
• Able to prioritise, handle time pressure and manage multiple projects at the same time, with flexibility to adapt to and manage shifting expectations appropriately

Preferred qualifications, capabilities, and skills

• Experience gained working in regulated financial services (knowledge of payments industry especially useful).

What you will do

• Form and facilitate multiple Scrum Teams, seeing them through the four stages of team development.

• Create an environment of co-delivery and shared responsibility across the Dev, QE, Docs, UX, and PM organizations.

• Work with other Agile Practitioners in their overall mission to help Core Platforms in its Agile Transformation.

• Provide as needed training and publish documentation that supports these efforts.

• Identify and help the team understand skills such as relative estimations and continuous improvement.

• Focus on respectful adoption of agility through the identification and resolution of existing challenges.

• Help the team become self-sufficient in the use of Scrum.

• Improve channels of communication.

What you will bring

• Agile project management skills evidenced by industry experience or recent certification - with strong background in Scrum (For example PMI-ACP or new PMI-PMP, Certified Scrum Master (CSM), Certified Scrum Professional (CSP), or equivalent)

• Outstanding interpersonal skills, including both oral and written communication, mentoring, coaching, collaboration, negotiation, and team building

• Sufficient level of technical background to provide highly credible leadership with development teams and to be able to accurately and objectively evaluate complex project risks and issues

• Demonstrated track record of delivering software products to production, coaching teams & programs at varying maturity levels.

• Creative approach to problem solving; ability to focus on details while maintaining the big picture view

• Data driven analysis skills for measuring health of strategy-to-delivery

• Experience with Jira

The following are considered a plus:

• Knowledge of the Red Hat products and application container technology

• Understanding and appreciation of Open Source software development