General Office Clerk jobs in Canada

Skills and attributes for success

• Learn U.S. business immigration processing categories and requirements for each visa category.
• On instruction from the lawyer, research current processing requirements at service centres/consulates etc.
• Manage the lifecycle of applications including, document collection, drafting, reviewing, editing and submission of packages.
• Collect information and documentation from HR contacts and applicants.
• Using available resources, draft complete application packages for review by the supervising lawyer.
• Ensure that applications are filed in a timely manner.
• Draft emails in response to queries by clients and notify them of updates to their applications.
• Delegate appropriate work to support staff, such as: completion of forms, copying of documents, and mailing out application packages.
• Follow up with immigration authorities on pending applications.
• Conduct electronic data entry including billing and general client information in applicant tracking system.
• Ensure that lawyers are at all times advised of client related issues.
• Professional Development: may be required to attend seminars and professional development courses that are relevant to their area of specialty.
  

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• Basic knowledge of U.S business immigration preferred.
• Excellent organizational, verbal and written communication skills.
• Strong attention to detail.

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism in handling sensitive and confidential information.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

The salary range for this job in British Columbia is $48,000 to $72,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

EY Canada’s Corporate Development Office (CDO), responsible for managing mergers and acquisitions for EY Canada, has an exciting opportunity for a full-time position as an Assistant Director - Corporate Development. This role supports an important strategic inorganic growth objective of the firm as part of our All-In Strategy. In addition to the CDO, you will be a core member of our Strategic Investment Office, working closely with various areas of the business involved in:

• The identification and validation of potential acquisition targets and management of transactions from inception through due diligence, day 1 readiness, successful closure, onboarding, and integration into the firm.

Your Key Responsibilities

• Deal Sourcing, Target Analysis and Administration
• Work with our business leaders across Service Lines, Sub-service lines, Competencies, Industry Groups and Sectors to understand the areas of strategic priority for inorganic growth.
• Develop and maintain a robust M&A pipeline, working directly with our leaders as well as through the running of markets scans, targeted research and relationships with investment bankers,
• Build strong internal relationships with our leaders, maintaining regular touch points to continue to drive deal origination.
• Take part in target outreach, supporting initial exploratory discussions and strategic alignment sessions.
• Develop a deep understanding of how EY assess targets in terms of Strategic, Cultural and Financial fit, leveraging that knowledge and experience to evaluate and document potential M&A
• targets, providing critical insights to assist leadership decide on the right opportunities to pursue.
• Support valuation modelling and business cases development.
• Support in the preparation of expressions of interest (EOI), letters of intent (LOI), and purchase and sale agreements (PSA).
• Maintain an awareness of M&A activity outside of EY, including market trends
• Maintain and enhance CDO governance, acquisition tracking, and reporting.
• Bring thought leadership around continuous improvement of CDO tools, processes and procedures including the use of AI and automation.
• Oversee and manage the acquisitions database, ensuring accurate and up-to-date information.
• Assist in Post Acquisition Reporting (PAR), and deal evaluation against business case.

Transaction Management Office (TMO)

• Working with the Director of Corporate Development, you will have the opportunity to lead the TMO on certain transactions, providing TMO support on others, as appropriate.
• Help plan and execute due diligence and day 1 readiness activities, coordinating across multiple internal workstreams and target leadership.
• Build and maintain relationships with Target leadership, in many cases acting as a single point of contact.
• Manage and maintain transaction documentation: project kick-off materials, org charts, timeline & milestone charts, status updates, meeting notes, action logs, confidentiality NDA logs, etc.
• Identify, document, and manage program risks, ensuring all stakeholders are informed and appropriate actions are taken.
• Coordinate team meetings with multiple internal stakeholders and target leadership.
• Maintain constant communications across multiple workstreams, understanding and coordinating the flow of critical and relevant information to the right audiences in a timely manner.
• Lead team meetings, driving the agenda, identifying and tracking key decisions and actions.
• Coordinate the collection and distribution of diligence responses and supporting documentation shared by the target.
• Help ensure that we close transactions on a timely basis and have a robust onboarding and integration plan.

Strategic Investment Office (SIO)

• Act as a core member of the Strategic Investment Office, supporting its initiatives and objectives.
• Collaborate with the SIO team to assess investment requests and provide insights and recommendations.
• Assist in the development of business cases for investment requests, ensuring alignment with strategic goals.
• Assist in the preparation of detailed investment reports and presentations for the Strategic Investment Committee (SIC).
• Engage with cross-functional teams to assist in the tracking and reporting on the performance of approved investments, providing analysis and insights to leadership.

What You Will Gain from This Role

• Broad Exposure : You’ll understand the “inner-workings” of EY, working directly with our Chief Investment Office (CIO), Director of Corporate Development, our newly formed Strategic Investment Committee (made up of our CIO, Chair & CEO, COO/CFO along with 3 other members of our EC) and your CDO and SIO team colleagues. You will also develop relationships with your colleagues in Finance, Global Corporate Development, CTO, C&I, Talent as well as with leaders across all Service Lines and Industry Groups. You’ll have direct insight and exposure into the strategic initiatives of the firm.
• Leadership : You’ll develop key leadership attributes, gain confidence in chairing discussions, presenting ideas, and managing critical decision points.
• Understand EY: You will develop a deeper understanding of the firm’s capabilities and strategic growth priorities.
• M&A Experience: You’ll hone your skills across the M&A transaction lifecycle, including financial modeling, due diligence processes, and integration strategies, including cross border transactions and intra-firm agreements.

What We Look For

• Positive Attitude : A strong work ethic, willingness to learn, and openness to welcome new challenges.
• Work Independently : Ability to work effectively under pressure and time constraints in an unstructured environment relying on self-direction.
• Creativity : Leverage past experiences to continuously improve and streamline processes.
• Teaming – Be dedicated to the program and help your team be successful.
• Strategic Mindset : Understand the ‘big picture’ of the transaction and its strategic importance.
• Organizational Skills : Diligently track, execute, and follow up on daily activities; manage your own and your team's workload effectively. Demonstrated ability to manage multiple projects andmeet deadlines in a fast-paced environment.
• Consulting Skills : Strong analytical and problem-solving skills, with a high degree of proficiency in Excel, PowerPoint and financial analysis tools. Advanced Microsoft Suite skills considered anadvantage.
• Confidentiality : Ability to maintain a high level of confidentiality.
• Executive Presence : Ability to work seamlessly with and direct the activities of senior leaders demonstrating credibility and inspiring confidence.
• Analytical Skills : Ability to synthesize information, draw conclusions, and make appropriate recommendations.
• Financial Modeling Skills : Proficiency in financial modeling and analysis tools is essential.
• Communications : Excellent written and verbal communication skills, with the ability to present complex information clearly and concisely to a senior leadership audience.
• Bachelor’s degree in Finance, Accounting, Business Administration or a related field
• CPA, CBV and or CFA designation or working towards it is considered an asset

The hybrid role of Office Services Clerk and Administrative Assistant provides both administrative and facilities support to internal and external clients, while working in tandem with your ESS colleagues. You are a driven administrative professional who is solution-oriented, while striving to understand and anticipate customer’s needs to exceed expectations. This role requires in-person presence four to five days per week.

Office Services

• Greeting visitors: Receive and welcome visitors to the office in a professional, courteous manner
• Answer queries, direct calls and monitor shared mailbox
• Facility maintenance: Coordinating office maintenance, including small appliance, office and furniture repairs.
• Equipment management: Understand and operate office equipment.
• Maintain security badges: track all visitor and temporary building and/or office security badges
• Meeting preparation: Room setup, including catering, dismantle/clean up
• Mail/courier: sorting, distributing documents and packages, as well as preparing documents and packages for delivery
• Supply provisioning and inventory control: Ordering, maintaining and distributing office supplies
• Occupational Health and Safety: Member of the OH&S committee and Crisis Response Team
• Maintain common spaces: tidy kitchen, including wiping down counters, emptying dishwasher, etc.

Administrative Assistant

• Engagement support: In-depth knowledge to support the client engagement management process
• Financial management support: Pivotal role with the engagement teams to provide reports and manage the billing process
• Document preparation and management: Use EY branding standards to create and format documents/presentations
• Travel arrangements: Provide travel options, book air and ground travel using our online system, as well as associated logistics
• Meeting and events: Coordinate meeting room bookings, including technology, set-up/tear down and catering where required

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success
• Ability to effectively meet customer needs, taking responsibility for customer satisfaction
• Ability to maintain effectiveness and professionalism when experiencing change in work tasks and/or the work environment
• Ability to work in a fast-paced, team environment and under pressure of deadlines
• Excellent written and verbal communication skills, including active listening
• Effective time management and organizational skills
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
• Embraces change and is adaptable, motivated and driven to continuously improve by learning new skills

Ideally, you’ll also have

• Reception experience
• Professional services firm experience

What we look for

• Post secondary eduation and/or equivalent relevant experience
• Exceptional customer service experience
• Proficiency in Microsoft office (Outlook, Word, Excel, and PowerPoint) with proven ability to learn customize software/tools

What we offer

The salary range for this job in British Columbia is $52,000 to $78,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

Skills and attributes

• Prepares corporate documentation relating to incorporations, organizations, amendments, continuances, amalgamations, extra-provincial registrations, dissolutions and other reorganizations, including tax reorganizations, share and asset purchases
• Manages and maintains updated corporate database and corporate records (familiarity with MinuteBox would be helpful);
• Works with lawyers in all offices to attend to OBCA and CBCA transactions, filing and registration equivalents, as well as working with local agents in other provinces and territories to coordinate applicable local filings and registrations;
• Attends to the review and analysis of corporate minute book records and recommends the appropriate course of action to update records and rectify deficiencies, including drafting the required documentation;
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards;
• Attends to general corporate work including government filings, enquiries from within and outside of the firm.

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• 2-3 years in a legal support role preferably in the corporate law space.
• Experience with iManage preferred
• Experience handling due diligence reviews (with specific reference to corporate records)
• Proficient in the use of MS products, including Outlook, Word, Excel, and Co-Pilot
• Excellent organizational, verbal and written communication skills.
• Exceptional attention to detail.
  

Additional skills

• Able to work independently in a fast-paced, dynamic and team-oriented environment.
• Able to multi-task and manage a variety of concurrent projects.
• A high level of professionalism and the ability to appropriately manage sensitive and confidential information.
  

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry.
• Learning opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

As a Workplace Services clerk you are responsible for office services related activities. You are a driven workplace services professional who enjoys working in tandem with your colleagues while striving to understand and anticipate customer’s needs to exceed expectations. Your key responsibilities also include:

• Facility maintenance: Moving and configuration of office/meeting room furniture, equipment and furniture maintenance, inventory management, repairs and assembly, general office upkeep tasks such as resetting of working spaces/ meeting rooms, organizing stationery, clearing and tidying closets, pedestals and drawers.
• Meeting preparation: Room setup, teardown/clean up.
• Equipment management: Understand and operate office equipment, place service calls.
• Supply provisioning & inventory control: Ordering, maintaining & distributing office supplies, assisting with inventory and storage.
• Occupational Health & Safety: Member of the OH&S committee.
• Occasional mail room and reception relief: For breaks, lunches, other times away.
• Other duties as required.
• Overtime as necessary.

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success.
• Develop and maintain relationships to efficiently leverage expertise.
• Sound judgement regarding confidential and sensitive matters.
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment.

What we look for

• 3-5 Years of facilities experience.
• Professional services firm experience.
• Exceptional client service experience.
• Aptitude to differentiate when to act independently or team with others.
• Post-secondary education.

Skills and attributes for success

• Learn U.S. business immigration processing categories and requirements for each visa category.
• On instruction from the lawyer, research current processing requirements at service centres/consulates etc.
• Manage the lifecycle of applications including, document collection, drafting, reviewing, editing and submission of packages.
• Collect information and documentation from HR contacts and applicants.
• Using available resources, draft complete application packages for review by the supervising lawyer.
• Ensure that applications are filed in a timely manner.
• Meet with lawyers to discuss questions raised by the client and then relate information back to the HR contact/applicant.
• Draft emails in response to queries by clients and notify them of updates to their applications.
• Delegate appropriate work to support staff, such as completion of forms, copying of documents, and mailing out application packages.
• Follow up with immigration authorities on pending applications.
• Conduct electronic data entry including billing and general client information in applicant tracking system.
• Ensure that lawyers are at all times advised of client related issues.
• Professional Development: may be required to attend seminars and professional development courses that are relevant to their area of specialty.

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• Basic knowledge of U.S business immigration preferred.
• Excellent organizational, verbal and written communication skills.
• Strong attention to detail.

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism in handling sensitive and confidential information.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

The salary range for this job in British Columbia is $48,000 to $72,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

Skills and attributes for success

• Learn U.S. business immigration processing categories and requirements for each visa category.
• On instruction from the lawyer, research current processing requirements at service centres/consulates etc.
• Manage the lifecycle of applications including, document collection, drafting, reviewing, editing and submission of packages.
• Collect information and documentation from HR contacts and applicants.
• Using available resources, draft complete application packages for review by the supervising lawyer.
• Ensure that applications are filed in a timely manner.
• Meet with lawyers to discuss questions raised by the client and then relate information back to the HR contact/applicant.
• Draft emails in response to queries by clients and notify them of updates to their applications.
• Delegate appropriate work to support staff, such as: completion of forms, copying of documents, and mailing out application packages.
• Follow up with immigration authorities on pending applications.
• Conduct electronic data entry including billing and general client information in applicant tracking system.
• Ensure that lawyers are at all times advised of client related issues.
• Professional Development: may be required to attend seminars and professional development courses that are relevant to their area of specialty.
  

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• Basic knowledge of U.S business immigration preferred.
• Excellent organizational, verbal and written communication skills.
• Strong attention to detail

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism in handling sensitive and confidential information.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you