Assistant Administrator jobs in Canada
Boston Scientific Senior Contracts Administrator / Administrateur principal de... Canada, Ontario, Toronto
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Your responsibilities will include:
andthrough compelling presentations, hands-on training, and clinical support
Traveling regularly to hospitals and clinics to assess customer needs, deliver procedural support, and guide physicians on best practices for patient care
Building strong relationships with clinical and administrative stakeholders to identify opportunities for therapy adoption and market expansion
Collaborating across cross-functional teams—sales, marketing, clinical research, and training—to deliver strategic insights and implement territory-specific plans
Championing new product launches and acting as a resource for competitive intelligence within the electrophysiology and structural heart space
Supporting market development initiatives by connecting with key opinion leaders, external fellows, and referring physicians to promote awareness and utilization
Contributing to talent development and mentoring new team members as needed, while embracing Boston Scientific’s inclusive and high-performance culture
Monitoring clinical trial activity in your area, including interest visits, site initiations, and protocol education
Ensuring compliance with regulatory requirements and internal procedures by maintaining current knowledge of clinical trial protocols and standards
Participating in on-call coverage as required to support critical case needs
Required qualifications:
Minimum of a bachelor’s degree or equivalent experience.
Minimum of 2 years' experience in clinical cardiology, medical device sales, or a related industry.
Preferred qualifications:
Experience in structural heart, atrial fibrillation, or electrophysiology strongly preferred.
Demonstrated technical aptitude with the ability to communicate complex clinical and product information effectively.
Advanced degree in healthcare or business is a plus.
The anticipated annualized base amount or range for this full time position will be, plus variable compensation governed by the Sales Incentive Compensation Plan (which includes certain annual non-discretionary incentives based on predetermined objectives) as well as the value of core and optional benefits offered at BSC, which can be reviewed at www.bscbenefitsconnect.com. Actual compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, and other relevant business or organizational needs.
For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.
Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.
Among other requirements, Boston Scientific maintains specific prohibited substance testing requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a drug test as a pre-employment requirement. The goal of the drug testing is to increase workplace safety in compliance with the applicable law.
These jobs might be a good fit
EY EY Law - Corporate Legal Assistant Montreal Canada, Quebec, Montreal
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Responsibilities include:
- Assist legal teams with document preparation, including drafting, editing, and reviewing legal documents such as contracts, pleadings, and correspondence.
- Conduct legal research and gather information relevant to ongoing cases and transactions.
- Maintain organized filing systems for both electronic and hard copy documents, ensuring easy retrieval of information.
- Manage communications and interactions with clients, external parties, and other stakeholders, ensuring professionalism and confidentiality.
- Support the legal team's compliance efforts by ensuring adherence to relevant regulations and protocols.
- Prepare for meetings, hearings, and trials by organizing necessary documentation and materials.
- Track deadlines and manage schedules to ensure timely responses to legal matters and client requests.
- Collaborate with various EY departments as needed to provide a multidisciplinary approach to legal solutions.
- Participate in continuous improvement initiatives to enhance service delivery and operational efficiency.
Skills and attributes for success
- Bachelor’s degree in law, Business Administration, or a related field preferred.
- 2- 3 years as a legal assistant or in a related legal support role.
- Strong understanding of legal terminology, concepts, and administrative procedures.
- Excellent communication skills, both written and verbal, with the ability to convey information clearly and effectively.
- Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite and experience with legal management software is desirable.
- Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
What we offer
When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:
- $5,000 per year for mental health support benefits
- Wellbeing benefit of $1,200/year
Discover how, when and where you can work at
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EY Assistant Director - Strategic Investments Office Canada, Ontario, Toronto
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In addition to the SIO, you will work closely with the many areas of the business that are involved in;
- The identification and validation of potential investments, and
- The management of initial investment request through validation, performance tracking, through closure and reporting to the executives
Your key responsibilities
- SIO Support, Analysis & Insights, ROI Tracking and Reporting
- Proactively lead follow-up meetings with leaders to track spend and return on approved investments, which often-times involves providing challenge along with responsibility for communicating difficult decisions
- Coordinate with Finance for creation and tracking of engagement codes of approved investments
- Connect with leaders to understand investment requests, financing requirements (costs, gating, projections), and tracking framework
- Lead the maintenance of our complex investment tracker to ensure timely updates and accuracy of data. Bring thought leadership around the continuous improvement of the tracker and other SIO processes by identifying more efficient ways of compiling and tracking data, including potential for automation
- Extract insights from tracker to drive impactful decision making in the firm
- Take an active role in learning about the business and applying that knowledge to the job
- Contribute to enhancing and maintaining the SIO governance, investment request tracking, reporting and other processes
- Work with the SIO team and investment sponsor to assist in the development of business case for investment requests
- Assist in triaging investment requests to different working groups
- Collaborate with the SIO team, SIO Working Groups, cross-functional teams and leadership to assess investment requests
- Coordinate meetings
- Help draft agenda and prepare for Strategic Investment Committee meetings
- Prepare detailed investment reports and presentations for SIO, SIC and other stakeholders
- Present analysis and insights to Leadership during monthly SIC meetings as required
- Assist other workstreams as required
What we look for
- Positive attitude– A strong work ethic, willingness to learn and openness to welcome new challenges
- Work independently- Strong quantitative and qualitative analytical skills, including the ability to exercise sound independent judgment. Ability to work effectively under pressure and time constraints in an unstructured environment relying on self-direction
- Creativity– Leverage past experiences to continuously improve, streamline processes / ways of working with teams
- Teaming– Be dedicated to the program and help your team be successful
- Analytical thinking and problem-solving skills
- Strategic mindset– Macro view: understand the ‘big picture’ of the investment and its strategic importance to the firm, service line, competency and or industry group & sector
- Organization skills– Micro view: diligence in tracking with attention to details, executing and following-up on tasks and requests from leadership – keep the process moving and providing status updates to leadership, ability to multitask.
- Consulting skills– intermediate ability with PowerPoint and Excel is required, advanced is strongly preferred
- Confidentiality– must be able to maintain a high level of confidentiality
- Bachelor’s degree in Finance, Business Administration, Economics, or a related field
- CPA designation or working towards it is considered an asset
- CBV designation or working towards it, and/or experience in financial modelling, is an asset
- Strong financial analytical skills, with proficiency in Excel and financial analysis tools.
- Excellent written and verbal communication skills, with the ability to present complex information clearly and concisely to a senior leadership audience.
- Strong interpersonal skills and the ability to work effectively in a team-oriented environment.
- Demonstrated ability to manage multiple projects and meet deadlines in a fast-paced environment.
- Some knowledge of investment strategies, market trends, and economic factors influencing investment decisions is an asset.
What you will gain from this role
- Broad exposure– You’ll understand the “inner-workings” of EY, working directly with our Chief Investment Office (CIO), our newly formed Strategic Investment Committee (made up of our CIO, Chair & CEO, COO/CFO along with 3 other members of our EC) and your SIO team colleagues. You will also develop relationships with your colleagues in Finance, Corporate Development, CTO, C&I, Talent as well as with leaders across all Service Lines and Industry Groups. You’ll have direct insight and exposure into the strategic initiatives of the firm.
- Leadership– You’ll develop key leadership attributes, gain confidence in chairing discussions, presenting ideas, identifying critical decision points and actions as well as risk and mitigations, and learn how to “manage up”
- Understand EY– You will develop a deeper understanding of the depth and breadth of the firm’s current capabilities and competencies across all service lines and market segments, as well as an enhanced understanding of the firm’s strategic growth priorities and in demand market skills
What we offer you
We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer:
- Support, coaching and feedback from some of the most engaging colleagues around
- Opportunities to develop new skills and progress your career
- The freedom and flexibility to handle your role in a way that’s right for you
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EY Staff Assistant-Global Tax Operations-Toronto Global Complia... Canada, Ontario, Toronto
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Key responsibilities
- Work with local or global tax teams to coordinate and track tax deliverables,
- Support development of contracting, billing/invoicing, scope/fees and related administrative processes
- Update document repositories
- Prepare executive level reporting, presentations, data analytics
- Support development of proposals
- Support and assist with ad-hoc support as needed
Our ideal candidate has:
- Strong organizational and time management skills
- Excellent communication skills – written/oral
- Proven project management skills, and an ability to plan and prioritize work
- Ability to work non-standard hours to support global time zones (if/when required)
- College diploma or bachelor’s degree in a related field
- Microsoft suite knowledge (Excel, Word, PowerPoint)
- Tech-savvy
- Tax/accounting/finance knowledge or background (not required but nice to have)
What we offer you
When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:
- $5,000 per year for mental health support benefits
- Wellbeing benefit of $1,200/year
Discover how, when and where you can work at
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EY Audit Admin Assistant - Assurance Canada, Ontario, Toronto
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As an Audit Administrative Assistant, you will be a professional member of the EY Assurance team. Together with our substantial investments in technology, knowledge, and learning resources for our audit professionals, you will be part of the team that delivers quality assurance services to our clients and their stakeholders
Your key responsibilities
As an Administrative Assistant, you will assist Audit Managers and Partners in organizing the workflow, supporting the organization of files, and communicating with the audit teams.
Skills and attributes for success
- Setting up new client files or rolling forward in Caseware/Canvas
- Working in MS Excel to manipulate trial balances for importing
- Importing trial balances into Caseware/Canvas
- Preparing and balancing financial statements in Caseware
- Updating/formatting financial statements, making adjusting entries
- Proofreading financial statements (if required)
- Prepare bank, A/R, A/P and inventory confirmations
- Finalizing financial statements, ensuring files have required sign offs and archiving
- Coordinating the flow of tax returns and review notes between tax and audit
- Preparing corporate/partnership/trust tax returns packages for client
- Organizing and saving signed tax documents
- Efiling tax returns/forms/Paper filing returns when necessary
- Maintain and organize the client directory
- Assist managers with client meeting presentations
- General help to organize the managers and facilitate communication and meetings
- Prepare covering letters, tax letters and all other correspondence
- Respond to any other duties as required
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Johnson Electric Assistant Manager - Finance Process Improvement Canada, Ontario, Hamilton
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- Collaborative Culture : A supportive and collaborative work environment where teamwork and knowledge sharing are encouraged.
- Competitive Compensation : Attractive salary packages and comprehensive benefits that reward your hard work and dedication.
- Global Presence : Be part of a global company with diverse teams and the opportunity to work on international projects.
- Career Advancement : Clear career paths and opportunities for advancement within the company.
• Manage centralized Accounts Payable operations for accuracy and timeliness
• Support digitalization, automation, and AI initiatives
• Develop and enforce standard operating procedures
• Lead, train, and mentor the shared services team
• Drive cross-functional collaboration and internal communication
• Provide data and documentation for audits
• Oversee month-end AP closing and reporting
• Participate in improvement projects as needed
What We’re Looking For:
• Bachelor’s degree in Accounting or Business Administration
• 5–8 years of AP experience, including supervisory roles
• Experience leading a shared service team preferred
• Proficiency in ERP systems (Epicor-CMS is a plus)
• Strong Microsoft Office skills; Power BI and Power Automate experience is a plus
• Excellent leadership, organizational, and communication skills
• Detail-oriented with a focus on accuracy and completeness
• Passion for learning and delivering high-quality results
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Johnson Electric Human Resources Administrator Canada, Ontario, Stratford
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- Collaborative Culture : A supportive and collaborative work environment where teamwork and knowledge sharing are encouraged.
- Competitive Compensation : Attractive salary packages and comprehensive benefits that reward your hard work and dedication.
- Global Presence : Be part of a global company with diverse teams and the opportunity to work on international projects.
- Career Advancement : Clear career paths and opportunities for advancement within the company.
• Administer payroll and time/attendance systems
• Maintain accurate employee records and system updates
• Track vacations, leaves, and absenteeism
• Manage benefit programs and disability claims
• Support new employee onboarding and system access
• Conduct hourly performance reviews and maintain training records
• Assist with employee relations activities (BBQs, awards, etc.)
• Provide administrative support across HR functions
• Ensure compliance with company policies and quality/EHS systems
• Coordinate continuous improvement initiatives
• Post-diploma or degree in Human Resource Management
• Working toward or holding CHRP designation
• Experience in manufacturing and payroll is an asset
• Proficiency in Microsoft Office and HR systems
• Strong organizational and interpersonal skills
• Ability to multitask and communicate effectively
• High integrity, dependability, and results orientation
• Experience with Ceridian, Workday, or IDT is a plus
Bonus Points If You Have:
• Experience supporting HR initiatives and projects
• Familiarity with shop floor systems and employee access tools
• Knowledge of health & safety and environmental compliance
These jobs might be a good fit
Share
Your responsibilities will include:
andthrough compelling presentations, hands-on training, and clinical support
Traveling regularly to hospitals and clinics to assess customer needs, deliver procedural support, and guide physicians on best practices for patient care
Building strong relationships with clinical and administrative stakeholders to identify opportunities for therapy adoption and market expansion
Collaborating across cross-functional teams—sales, marketing, clinical research, and training—to deliver strategic insights and implement territory-specific plans
Championing new product launches and acting as a resource for competitive intelligence within the electrophysiology and structural heart space
Supporting market development initiatives by connecting with key opinion leaders, external fellows, and referring physicians to promote awareness and utilization
Contributing to talent development and mentoring new team members as needed, while embracing Boston Scientific’s inclusive and high-performance culture
Monitoring clinical trial activity in your area, including interest visits, site initiations, and protocol education
Ensuring compliance with regulatory requirements and internal procedures by maintaining current knowledge of clinical trial protocols and standards
Participating in on-call coverage as required to support critical case needs
Required qualifications:
Minimum of a bachelor’s degree or equivalent experience.
Minimum of 2 years' experience in clinical cardiology, medical device sales, or a related industry.
Preferred qualifications:
Experience in structural heart, atrial fibrillation, or electrophysiology strongly preferred.
Demonstrated technical aptitude with the ability to communicate complex clinical and product information effectively.
Advanced degree in healthcare or business is a plus.
The anticipated annualized base amount or range for this full time position will be, plus variable compensation governed by the Sales Incentive Compensation Plan (which includes certain annual non-discretionary incentives based on predetermined objectives) as well as the value of core and optional benefits offered at BSC, which can be reviewed at www.bscbenefitsconnect.com. Actual compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, and other relevant business or organizational needs.
For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.
Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.
Among other requirements, Boston Scientific maintains specific prohibited substance testing requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a drug test as a pre-employment requirement. The goal of the drug testing is to increase workplace safety in compliance with the applicable law.
These jobs might be a good fit
