Administration jobs in Canada
EY Manager Financial Operations Administration Canada, Ontario, Toronto
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As Manager, Operations & Finance, you will play a pivotal role in leading the team, overseeing complex administrative functions, enhancing operational processes, and delivering high-impact reporting and insights. This role requires a strategic mindset, strong leadership capabilities, and the ability to manage confidential information with discretion. You will collaborate closely with senior leaders and contribute to continuous improvement initiatives that elevate the quality and efficiency of our services.
Your key responsibilities
This list is not intended to be exhaustive. The Manager will oversee a variety of unique requests, including:
- Leadership & Oversight
- Lead and mentor a high-performing team, fostering a culture of collaboration, accountability, and continuous improvement.
- Serve as a key point of contact for senior stakeholders, ensuring exceptional service delivery and responsiveness.
- Operational Excellence
- Oversee the maintenance of complex administrative data and ensure timely an accurate production of monthly, quarterly, and ad-hoc reports.
- Leverage technology and data analytics to generate actionable insights that support strategic decision-making.
- Governance & Compliance
- Manage sensitive files and records with a high degree of confidentiality and accuracy.
- Conduct regular audits to ensure data integrity and compliance with internal policies and external regulations.
- Process Innovation
- Proactively identify and implement opportunities to streamline and enhance administrative processes.
- Develop and maintain clear standard operating procedures to support scalability, control hazards and promote consistency.
- Project & Stakeholder Management
- Lead and support ad hoc projects, balancing multiple priorities and deadlines with minimal supervision.
- Prepare high-quality presentations and communications for internal and external stakeholders.
- Continuous Development
- Stay current with industry best practices and participate in relevant training and development opportunities.
- Demonstrate flexibility and adaptability in a fast-paced, evolving environment.
Skills and attributes for success
- Bachelor’s degree combined with 5–7 years of relevant experience in a fast-paced, growth-oriented environment, ideally in operations, administration, or a similar field.
- Minimum of 3–5 years of experience at a managerial level, with demonstrated leadership and oversight responsibilities.
- Strong professional verbal/written communication and interpersonal skills, with the ability to interact effectively with a diverse range of internal and external stakeholders.
- Strong confidentiality, tact, and discretion in preparing, disclosing, and handling sensitive information.
- Highly adaptable to change with excellent organizational skills, strong attention to detail, and analytical abilities for a structured and efficient approach to tasks.
- Proven track record in learning and effectively using various independent systems.
- Initiative in driving process improvements and innovation, with a strong adherence to organizational policies and procedures.
- Solid understanding of processes, policies, and procedures required for supporting an organization.
- Demonstrated critical thinking, care, and diligence in problem-solving, decision-making, execution, and stakeholder interactions.
- Proficiency in MS Office products, including advanced Excel skills (lookups and pivot tables) and advanced Word skills (mail merge).
- Strong verbal and written communication skills.
- This position is fully on-site and requires the individual to work from the Toronto office.
These jobs might be a good fit
EY Cybersecurity - Identity Governance Administration IGA Manag... Canada, Ontario, Toronto
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Posted in French only.
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
These jobs might be a good fit
JPMorgan Private Equity Fund Administration - Associate Canada, Ontario, Toronto
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You will be involved in daily client interactions where you will manage expectations, balance multiple priorities and work in a team setting to deliver accurate and timely reporting to clients and investors.
Job Responsibilities:
- Set-up/maintain the books and records of Private Equity funds, including GP vehicles where applicable, in accounting database in line with terms and conditions of governing documents
- Prepare and/or review periodic Net Asset Valuations and financial reporting packs consisting of financial statements, management fee and carried interest calculations, and investor allocations and capital account statements
- Prepare and/or review capital call and distribution calculations including investor notices and reconcile call proceeds and distribution payments
- Manage release of capital notices and quarterly reporting on investor reporting portal
- Work closely with manager, team and internal stakeholders to manage client expectations and ensure adherence to SLA timelines on client deliverables and ad hoc requests
- Adhere to control framework including internal policies and procedures
- Manage year-end process and handle requests from external auditors and tax teams
Required qualifications, capabilities, and skills
- Bachelor’s Degree in Accounting, Finance or related field
- 3+ years’ experience in an accounting role, preferably at a Big 4, PE firm or fund administrator
- Knowledge of US GAAP for Investment Funds and familiar with Private Equity fund structures
- Analytical thinker and problem solver with attention to detail
- Ability to work under pressure and balance multiple priorities
- Team Player with excellent interpersonal, communication and client service skills as well as the ability to see projects to completion
- Proficiency in Microsoft Office product suite and strong MS Excel skills
Preferred qualifications, capabilities, and skills
- Professional accounting qualification (CA, CPA) a plus
- Experience with Investran or similar integrated Private Equity system a plus
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JPMorgan Private Equity Fund Administration - Vice President Canada, Ontario, Toronto
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You will be responsible for managing all aspects of day-to-day client deliverables for Private Equity fund administration clients. This includes the maintenance of books and records, Net Asset Valuations, financial statements, capital events, management fee and carried interest calculations, investor allocations and capital statements, release of investor reporting, and managing year-end process with audit and tax teams. You will also manage client expectations and deliverable timelines in accordance with SLAs and ensure timely resolution of client issues and escalations. You are required to demonstrate deep knowledge of Private Equity fund structures, proficiency in accounting for complex transactions and a comprehensive understanding of fund governing documents.
Job Responsibilities
- Manage all aspects of client deliverables for Private Equity fund administration clients including client expectations and timelines as well as any issues and escalations
- Stay abreast industry standards and best practices while continuously seeking opportunities to enhance operational efficiency and mitigate operational risks
- Liaise with support functions and internal stakeholders including risk and control groups, audit, compliance, implementation, investor relations and operations
- Ensure adherence to control framework including prescribed policies and procedures
- Lead and work on ad hoc client projects and internal initiatives
- Mentor and develop staff resources while providing oversight and supervision on technical topics and client-related issues
- Review fund governing documents, side letters and agreements to determine impact on reporting deliverables and ensure adherence
Required qualifications, capabilities and skills
- A professional accounting qualification (CA, CPA) combined with 8+ years of experience working with Private Equity funds in an fund administration or related capacity
- Knowledge of US GAAP for Investment Funds and a thorough understanding of Private Equity fund structures
- Bachelor’s Degree in Accounting, Finance or MBA
- Ability to work under pressure to meet tight deadlines and balance multiple priorities
- Strong leadership skills with attention to detail and a hands-on management style
- Team player with excellent problem solving, communication and client service skills as well as the ability to take ownership and manage projects
- Proficiency in Microsoft Office product suite and advance MS Excel skills
Preferred qualifications, capabilities, and skills
- Strong knowledge of Investran or similar integrated Private Equity system a plus
- Investment fund audit experience with a Big 4 firm a plus
These jobs might be a good fit
JPMorgan Private Equity Fund Administration - Vice President Canada, Ontario, Toronto
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Description:
As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives’ time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects.
Job Responsibilities:
- Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
- Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
- Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times
- Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
- Maintain confidential data, enforce internal controls, and comply with policies and procedures
- Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
Required qualifications, capabilities and skills:
- 3+ years of administrative support experience with background in a client facing sales and financial services environment
- Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
- Effective travel planning skills and knowledge
- Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
- Effective interpersonal skills and excellent communication - confident, organized, and clear
- Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies
- Project and event management experience
- Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
- Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
- Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills
- Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
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EY Cybersecurity - Identity Governance Administration IGA Senio... Canada, Ontario, Toronto
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As an IGA consultant you will be responsible for leading the IGA Advise and Implementation projects and assisting the client on assessment, technical design and implementation of Identity and Access Management solution.
The ideal person must be experienced in driving IAM strategy, technology changes, and delivering projects, in cloud and on-premises environments. Must be familiar with risk framework, compliance and auditing controls required to implement identity and access management solutions on cloud based and on-premises resources. The IGA consultant should have experience with integrating solution on different IAM platforms such as SailPoint, Saviynt and Microsoft Entra ID Governance
Your key responsibilities:
- IGA assessment, architecture, solution design and development
- Subject-matter expertise across all IGA topics as it relates to both cloud and on-premises enterprise technology, and the relationship between the architectures
- Participate in IGA enterprise governance processes and drive IAM standards adoption
- Develop effective architecture solutions that not only satisfy immediate project requirements but also deliver a coherent, reusable, reliable and phased architecture to help the business grow and change while aligning to strategic vision
- Create, maintain and align the Information Security policies and standards with industry best practices and business needs in the adoption of cloud services and technologies
- Manage the successful technical delivery of IGA projects and services for our customers by working directly with key business stakeholders, executives and project teams
- Review and management of technical IGA roadmaps
- Deliver technical security configuration architecture expertise in implementing IGA solutions
- Develop IGA solutions and recommendations for issues caused by processes, emerging threats and technology changes
- Implement customized use cases and solution
- IGA policy set up, audit compliance and implementing governance framework
- Providing technical expertise to complex relevant problems
- Conduct training sessions and workshops for clients on IGA best practices and tools
- Monitor and analyze identity governance metrics to identify areas for improvement
- Stay updated on industry trends, regulatory changes, and emerging technologies in identity governance space
- Collaborate with cross-functional teams to ensure seamless integration of IGA solutions with existing systems
- Support business development efforts by contributing to proposals and presentations
Skills and attributes for success:
- Must have at least 3-5 years of Build and Implementation experience with IGA platforms such as SailPoint, Saviynt and Microsoft Entra ID Governance, etc.
- Must have performed end-to-end IGA implementation projects
- Must have experience in prioritizing application on-boarding needs, requirements gathering for compliance and provisioning
- Knowledge and hands-on experience with configuring Lifecycle management, Application On-Boarding, Access Request, Automated Provisioning, Password Management and RBAC, Risk Model
- Must have an understanding of industry best practices for access administration (Provisioning, de-provisioning), access enforcement (authentication protocols) and access governance (certification, logging, monitoring etc.)
- Experience in carrying out integration with authoritative sources (e.g., Workday, Banner, SuccessFactors, Fieldglass, etc.) as an identity source with provisioning into target systems (e.g., LDAP and Active Directory)
- Experience is setting up SoD and Recertification process
- Knowledge of development (JAVA, Webservices, SQL etc.)
- Working experience on cloud environment like AWS, Azure
- Knowledge on industry standards (NIST, DIACCC)
- Demonstrate strong problem-solving skills
To qualify for the role you must have:
- Should have hands-on working knowledge of all phases (Assessment, Design, Configure, Build, Test, Deploy, Support) of IAM solution implementation.
- Proven experience with optimizing the capabilities of an existing IGA solution
Ideally, you’ll also have
- Canadian Federal Security clearance is a plus
- Security Certification CISSP/CISA/ CISM or TOGAF/SABSA is a plus
What we offer
We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:
- Support, coaching and feedback from some of the most engaging colleagues around
- Opportunities to develop new skills and progress your career
- The freedom and flexibility to handle your role in a way that’s right for you
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
These jobs might be a good fit
EY Cybersecurity - Identity Governance Administration Canada, Alberta, Calgary
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As an IGA consultant you will be responsible for leading the IGA Advise and Implementation projects and assisting the client on assessment, technical design and implementation of Identity and Access Management solution.
The ideal person must be experienced in driving IAM strategy, technology changes, and delivering projects, in cloud and on-premises environments. Must be familiar with risk framework, compliance and auditing controls required to implement identity and access management solutions on cloud based and on-premises resources. The IGA consultant should have experience with integrating solution on different IAM platforms such as SailPoint, Saviynt and Microsoft Entra ID Governance, etc.
Your key responsibilities:
- IGA assessment, architecture, solution design and development
- Subject-matter expertise across all IGA topics as it relates to both cloud and on-premises enterprise technology, and the relationship between the architectures
- Participate in IGA enterprise governance processes and drive IAM standards adoption
- Develop effective architecture solutions that not only satisfy immediate project requirements but also deliver a coherent, reusable, reliable and phased architecture to help the business grow and change while aligning to strategic vision
- Create, maintain and align the Information Security policies and standards with industry best practices and business needs in the adoption of cloud services and technologies
- Manage the successful technical delivery of IGA projects and services for our customers by working directly with key business stakeholders, executives and project teams
- Review and management of technical IGA roadmaps
- Deliver technical security configuration architecture expertise in implementing IGA solutions
- Develop IGA solutions and recommendations for issues caused by processes, emerging threats and technology changes
- Implement customised use cases and solution
- IGA policy set up, audit compliance and implementing governance framework
- Provide technical guidance and expertise to the client's team, ensuring optimal utilization of Saviynt functionalities
- Customize and extend Saviynt functionalities through scripting, configuration, and development as needed to address unique client requirements. Develop custom connectors, workflows, and policies to enhance IAM capabilities
- Ability to utilize Saviynt's analytics tools for identity management and create custom reports, expertise in MS-SQL
- Knowledge of creating and managing policies and rules within the Saviynt platform
- Provide advanced technical support and troubleshooting assistance to address issues related to the Saviynt platform. Investigate and resolve complex technical challenges, working closely with vendor support and internal teams as needed
- Conduct training sessions and workshops for clients on IGA best practices and tools
- Monitor and analyze identity governance metrics to identify areas for improvement
- Stay updated on industry trends, regulatory changes, and emerging technologies in identity governance space
- Collaborate with cross-functional teams to ensure seamless integration of IGA solutions with existing systems
- Support business development efforts by contributing to proposals and presentations
Skills and attributes for success:
Should have hands-on working knowledge of all phases (Assessment, Design, Configure, Build, Test, Deploy, Support) of IAM solution implementation and have experience with optimising the capabilities of an existing IGA solution
- Must have at least 3-5 years of Build and Implementation experience with IGA platforms such as Saviynt and other IGA products
- Must have performed end-to-end IGA implementation projects
- Must have experience in prioritising application on-boarding needs, requirements gathering for compliance and provisioning
- Knowledge and hands-on experience with configuring Lifecycle management, Application On-Boarding, Access Request, Automated Provisioning, Password Management and RBAC, Risk Model
- Must have an understanding of industry best practices for access administration (Provisioning, de-provisioning), access enforcement (authentication protocols) and access governance (certification, logging, monitoring etc.)
- Experience in carrying out integration with authoritative sources (e.g., Workday, Banner, SuccessFactors, Fieldglass, etc.) as an identity source with provisioning into target systems (e.g., LDAP and Active Directory)
- Proficiency in delivering access certifications, RBAC, and SOD use cases
- Experience with integrating Saviynt - REST, SAP GRC, Entra ID, DB based applications, and
- Strong knowledge in automation of Saviynt - ServiceNow plug in use cases
- L100/L200 IGA trained and preferably Saviynt IGA certified professional
- Knowledge of development (JAVA, Webservices, SQL etc.)
- Strong communication and documentation skills on MS Excel, MS PowerPoint and MS Word
- Working experience on cloud environment like AWS, Azure
- Knowledge on industry standards (NIST, DIACCC)
- Demonstrate strong problem-solving skills
- Security Certification CISSP/CISA/ CISM or TOGAF/SABSA is a plus
- Canadian Federal Security clearance is a plus
To qualify for the role you must have
- Should have hands-on working knowledge of all phases (Assessment, Design, Configure, Build, Test, Deploy, Support) of IAM solution implementation.
- Proven experience with optimizing the capabilities of an existing IGA solution
Ideally, you’ll also have
- Canadian Federal Security clearance is a plus
- Security Certification CISSP/CISA/ CISM or TOGAF/SABSA is a plus
What we offer
We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:
- Support, coaching and feedback from some of the most engaging colleagues around
- Opportunities to develop new skills and progress your career
- The freedom and flexibility to handle your role in a way that’s right for you
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
These jobs might be a good fit
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As Manager, Operations & Finance, you will play a pivotal role in leading the team, overseeing complex administrative functions, enhancing operational processes, and delivering high-impact reporting and insights. This role requires a strategic mindset, strong leadership capabilities, and the ability to manage confidential information with discretion. You will collaborate closely with senior leaders and contribute to continuous improvement initiatives that elevate the quality and efficiency of our services.
Your key responsibilities
This list is not intended to be exhaustive. The Manager will oversee a variety of unique requests, including:
- Leadership & Oversight
- Lead and mentor a high-performing team, fostering a culture of collaboration, accountability, and continuous improvement.
- Serve as a key point of contact for senior stakeholders, ensuring exceptional service delivery and responsiveness.
- Operational Excellence
- Oversee the maintenance of complex administrative data and ensure timely an accurate production of monthly, quarterly, and ad-hoc reports.
- Leverage technology and data analytics to generate actionable insights that support strategic decision-making.
- Governance & Compliance
- Manage sensitive files and records with a high degree of confidentiality and accuracy.
- Conduct regular audits to ensure data integrity and compliance with internal policies and external regulations.
- Process Innovation
- Proactively identify and implement opportunities to streamline and enhance administrative processes.
- Develop and maintain clear standard operating procedures to support scalability, control hazards and promote consistency.
- Project & Stakeholder Management
- Lead and support ad hoc projects, balancing multiple priorities and deadlines with minimal supervision.
- Prepare high-quality presentations and communications for internal and external stakeholders.
- Continuous Development
- Stay current with industry best practices and participate in relevant training and development opportunities.
- Demonstrate flexibility and adaptability in a fast-paced, evolving environment.
Skills and attributes for success
- Bachelor’s degree combined with 5–7 years of relevant experience in a fast-paced, growth-oriented environment, ideally in operations, administration, or a similar field.
- Minimum of 3–5 years of experience at a managerial level, with demonstrated leadership and oversight responsibilities.
- Strong professional verbal/written communication and interpersonal skills, with the ability to interact effectively with a diverse range of internal and external stakeholders.
- Strong confidentiality, tact, and discretion in preparing, disclosing, and handling sensitive information.
- Highly adaptable to change with excellent organizational skills, strong attention to detail, and analytical abilities for a structured and efficient approach to tasks.
- Proven track record in learning and effectively using various independent systems.
- Initiative in driving process improvements and innovation, with a strong adherence to organizational policies and procedures.
- Solid understanding of processes, policies, and procedures required for supporting an organization.
- Demonstrated critical thinking, care, and diligence in problem-solving, decision-making, execution, and stakeholder interactions.
- Proficiency in MS Office products, including advanced Excel skills (lookups and pivot tables) and advanced Word skills (mail merge).
- Strong verbal and written communication skills.
- This position is fully on-site and requires the individual to work from the Toronto office.
These jobs might be a good fit
