Analyst Legal Operations jobs at Western Digital in United States, Irvine

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Essential Duties and Responsibilities:

• Support invoice process using Thomson Reuters Legal Tracker Tool to set up vendors, create matters, manage invoices, and provide reports.
• Work with Tracker support when needed to resolve issues.
• Receive and process invoices not submitted directly to our Tracker tool loading to appropriate matter and initiating approval flow.
• Work with the Accounts Payable team for Vendor set up, and to resolve invoice payment issues.
• Work with IT team on issues with batch feeds from Legal Tracker tool.
• Research problems with invoices and work with outside counsel on discrepancies, inaccuracies, or other problems with invoices.
• When needed process ServiceNow payment requests and follow through on processing by accounts payable department.
• Process purchase order requests and/or shopping carts when need for purchases by Legal Team.
• Manage Legal Ops Smartsheet forms.
• Assist with other legal operations tasks/projects as requested.

Required:

• 3-5 years of related experience with legal invoicing or other general legal/ administrative department processing.
• Able to maintain strict confidentiality with all communications, information and /or documents.
• Excellent interpersonal skills as well as written and oral communication skills
• Responsive and service-oriented attitude.
• Ability to organize, prioritize and manage deadlines in a fast-paced, and demanding work environment.
• Ability to work effectively in a global environment and sensitivity to cultural differences.
• Ability to work effectively and constructively in a team environment.
• Intermediate skills with Microsoft Excel, including pivot tables.

PREFFERED:

• College degree preferred, but not required.
• Experience with Thomson Reuters Legal Tracker software preferred.
• Experience with Smartsheet would be helpful.
• Previous experience creating and editing SharePoint web pages a plus.

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Project manage the creation and delivery of online training modules and instructor-led classes
• Work with subject-matter experts and training content vendors to coordinate timely development of training modules
• Manage relationship with Learning Management System (LMS) owners, oversee technical testing of course files, enable completion tracking of employee development and training initiatives, develop and maintain training reports and statistics
• Manage the creation of online courses with internal SCORM software
• Work with business partners to field training-related inquires and support learners
• Project manage department surveys, employee disclosure certifications, external certification and Global Code of Conduct revisions
• Support logistics planning of risk assessments, program evaluations and awareness campaigns
• Monitor, respond/redirect to employee questions, requests, and reports
• Support the creation, revision and management of E&C policies, guidelines, documents, filing system in Agile+ and other appropriate Company platforms
• Assist with new team member onboarding, along with subscription enrolment and access to folders and resource
• Assist with vendor engagement
• Support periodic updates to the leadership, business units, Audit Committee and Board of Directors
• Work with subject matter experts (SMEs) to support projects, reports, and processes as necessary
• Other special projects and duties as assigned

REQUIRED:

• Ability to understand, learn, and use new technology and systems
• Fluency in English is required
• Experience with Learning Management systems, or other corporate training programs
• Experience working effectively in a global environment with sensitivity to cultural differences
• Strong project management background
• Ability to work effectively and constructively in a team environment
• Proven troubleshooting, critical thinking, and problem-solving abilities
• Ability to plan, organize, and prioritize work, including having follow-through and discipline to stay on track with projects
• Ability to juggle multiple priorities and tasks in a fast-paced environment, including focusing when needed on the matter at hand
• Strong work ethic and ability to produce high quality work product under deadline pressures

PREFERRED:

• Bachelor’s degree from an accredited college or university preferred
• Experience in the areas of legal or ethics and compliance operations, or a related field preferred
• Experience with graphic design programs including Adobe Photoshop and Illustrator preferred

SKILLS

• Advanced skills with Microsoft PowerPoint and Excel, including pivot tables, vlookup
• Excellent organizational, analytical and customer service skills

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program, employee stock purchase plan, and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Here’s how you can help.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Insider risk team lead takes responsibility for digital forensic investigations, interfacing with legal, and mentoring insider risk team members.
• It's a hands-on position that will allow you to express your investigative, computer forensics, and analytics skills.
• You will lead investigation of threat signals, develop your own indicators, mentor and coach more junior team members.
• You will be in frequent communication with business leaders, legal, and members of other teams.
• Analytical skills and thorough understanding of technologies, including operating systems (Windows, MacOS, Linux), network communication protocols, and data formats are essential for this job.

REQUIRED:

• Ability to independently complete assigned responsibilities, drive forensics investigations, oversight and mentor international team, deliver investigation reports to managers, legal, and executive management.
• Working knowledge of DLP: able to explain and articulate events and user activity
• Understanding of user behaviors that endanger company’s intellectual property: able to explain possible methods of IP egress from company computers.
• Understanding of system behavior and artifacts associated with using removable media and file shares: able to explain what artifacts present themselves when a removable media is connected and removed from a system, including Windows, MacOS, and Linux.
• Understanding of firewall and DNS logs for identification of data leaks to cloud storages and other services: should be able to read firewall and DNS logs and explain communication details.
• Be able to communicate in written and spoken English with managers (up to C level) and Legal team to explain DLP events and provide escalation information.
• Working understanding of technical terms related to DLP events and ability to explain them to non-technical people.
• Able to read and interpret basic scripts in Python and PowerShell.

PREFERRED:

• Previous law enforcement investigation background is a big plus.
• Understanding of machine learning principles is a plus.

Based on our experience, we anticipate that the application deadline will be

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program, employee stock purchase plan, and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure compliance with transfer pricing policies and monitor legal entity results
  • Including Country by Country reporting
  • Reviewing Transfer Pricing Documentation
• Prepare and review the calculation of the quarterly and annual income tax provision
• Prepare GAAP income tax accounting models including deferred accounting, payable accounting, tax account roll-forwards, APB23, and stock-based compensation
• Prepare tax reserves (FIN 48 & FAS 5) and related disclosures
• Prepare and review U.S. federal and state tax compliance
• Prepare quarterly federal and state estimated tax payments and year-end extension requests
• Manage and review fixed assets
• Prepare R&D credit analysis
• Provide support for tax examinations
• Planning and research in connection with the above responsibilities
• Ensure compliance with the requirements of Section 404 of Sarbanes Oxley
• Support tax transformation initiatives to automate tax processes, enhance data analytics and re-imagine how the tax function operates
• Keep up to date with tax legislation, SEC Regulations, and GAAP changes, practice and global developments
• Build and foster strong cross-functional relationships within and outside of the tax department

REQUIRED

• Bachelor’s Degree in Finance or Accounting
• CPA license required. MST or MBT (Master of Science in Taxation or Master in Business Taxation) degree preferred, but not required
• Ideal candidate will have 4-6 years of combined tax experience which includes some mix of experience in a major CPA firm and in a corporate tax department
• Working knowledge of U.S. tax laws and regulations and capability of application in new situations
• Working knowledge of transfer pricing rules and regulations
• Experience with ASC 740, Accounting for Income Taxes

SKILLS

• Strong written and verbal communications skills
• Strong organizational skills
• Independent and self-driven with the ability to adapt and get things done in a complex and fast-based environment
• Advanced Excel skills
• Experience with Alteryx is a plus

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program, employee stock purchase plan, and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.