Administrative Assistant jobs at Teva in United Kingdom, Wakefield

The ITOA Administrative Assistant plays a key support role within the ITOA European organization, helping to ensure smooth operations by handling administrative tasks for the region. The ITOA Administrative Assistant is responsible for coordinating both the internal IT team and outsourced vendors/partners as required and acts as the point of contact for supporting day-to-day and project-related administrative tasks.

Major duties and responsibilities:

• Serve as the primary point of contact for internal ITOA requests and communications (European Region).
• Schedule and coordinate meetings, training sessions, and project timelines for the IT team.
• Assist with the preparation, formatting, and distribution of IT documentation, reports, and presentations.
• Supplier Management - Onboard new suppliers into the Ariba system. Maintain and update supplier records.
• Maintain inventory of IT equipment and supplies; assist with procurement and asset tracking.
• Support onboarding and offboarding processes by coordinating IT access, hardware, and software setup.
• Manage and update ITOA department records, including software licenses, contracts, and service agreements.
• Process invoices and purchase orders related to ITOA purchases.
• Liaise with vendors and service providers as needed.
• Ensure compliance with company policies and IT security procedures.

Either our, Castleford site or

Do You Have:

• Previous experience as an administrative assistant, preferably in an IT or technical environment.
• A qualification(s) within Business Administration, IT or Customer Service would be advantageous.
• Proficiency with office software (M365) and a basic understanding of IT terminology and processes.
• Experience with asset management or procurement systems.

Are You:

• Well organised with strong multitasking skills.
• A confident communicator both in writing and verbally.
• Bringing a keen eye for detail and proactive in your approach to problem-solving.
• Able to handle confidential information with discretion.
• Comfortable working independently and as part of a technical team.
• Prioristing professionalism and placing upmost importance on customer service delievery.
• Able to work in a fast-paced environment and handle multiple tasks simultaneously.

Whether you're growing your family or pursuing new adventures, our enhanced maternity and paternity leave, sabbaticals, and hybrid working policies are here to support you through life’s most meaningful moments. Financial wellbeing matters too, which is why we offer an enhanced pension scheme, access to a discount store, and free financial coaching through Bippit.

To help you grow with confidence, we offer a structured training and development programme tailored to your role and department, equipping you with the tools, knowledge, and support you need to thrive.

David Flaherty,

Director IT, Europe Onsite Service Support

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.