Executive Administrative Assistant - Digital & Platform Services jobs at Jpmorgan in United States, Boston

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

• Maintain detailed calendars, ensuring efficient time management
• Coordinate visitor access and manage logistics
• Organize all aspects of onsite and offsite events,(virtual and in-person) including invitations, catering and transportation
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate high volumes of domestic and international travel
• Process T&E expenses for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and provide advance notice of any issues or delays

• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, skills and capabilities

• At least 3 years of administrative experience
• Advanced calendar management and the ability to organize and prioritize tasks
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Job Responsibilities:

• Maintain the books and records of Hedge/Hybrid and Private Equity funds
• Review fund governing documents and other related agreements, and ensure correct set-up and maintenance of fund structures and investments in accounting database
• Prepare and/or review periodic Net Asset Valuations, management fee and carried interest/performance fee calculations, investor allocations and capital account statements in adherence with the control framework, including internal policies and procedures
• Prepare and/or review capital call and distribution calculations including investor notices and reconcile call proceeds and distribution payments
• Coordinate with Investor Relations, release of capital notices and quarterly reporting on investor reporting portal
• Work closely with manager, team and support functions to manage client expectations and ensure adherence to SLA timelines on client deliverables and ad hoc requests
• Liaise with support functions, internal & external stakeholders including risk and control groups, audit, tax, compliance, implementation and investor relations

Required qualifications, capabilities, and skills

• Bachelor’s Degree in Accounting, Finance or related field
• 3+ years’ experience in an accounting role, preferably at a Big 4, PE firm or fund administrator
• Knowledge of US Generally Accepted Accounting Principles for Investment Funds
• Familiar with Private Equity & Hedge fund structures
• Analytical thinker and problem solver with attention to detail, ability to work under pressure and balance multiple priorities
• Team player with strong organizational, excellent interpersonal, communication and client service skills with ability to see projects to completion
• Proficiency in Microsoft Office product suite and strong MS Excel skills

Preferred qualifications, capabilities, and skills

• Professional accounting qualification (CA, CPA) a plus
• Experience with Investran or similar integrated Private Equity system a plus

Job Responsibilities:

• Maintain the books and records of Hedge/Hybrid and Private Equity funds
• Review fund governing documents and other related agreements, and ensure correct set-up and maintenance of fund structures and investments in accounting database
• Prepare and/or review periodic Net Asset Valuations, management fee and carried interest/performance fee calculations, investor allocations and capital account statements in adherence with the control framework, including internal policies and procedures
• Prepare and/or review capital call and distribution calculations including investor notices and reconcile call proceeds and distribution payments
• Coordinate with Investor Relations, release of capital notices and quarterly reporting on investor reporting portal
• Work closely with manager, team and support functions to manage client expectations and ensure adherence to SLA timelines on client deliverables and ad hoc requests
• Liaise with support functions, internal & external stakeholders including risk and control groups, audit, tax, compliance, implementation and investor relations
  

Required qualifications, capabilities, and skills:

• Bachelor’s Degree in Accounting, Finance or related field
• 3+ years’ experience in an accounting role
• Knowledge of US Generally Accepted Accounting Principles for Investment Funds
• Familiar with Private Equity & Hedge fund structures
• Analytical thinker and problem solver with attention to detail, ability to work under pressure and balance multiple priorities
• Team player with strong organizational, excellent interpersonal, communication and client service skills with ability to see projects to completion
• Proficiency in Microsoft Office product suite and strong MS Excel skills

Preferred qualifications, capabilities, and skills:

• Professional accounting qualification (CA, CPA) a plus
• Experience with Investran or similar integrated Private Equity system a plus
• Experience at a Big 4, PE firm or fund administrator

As an Executive Administrative Assistant you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities:

• Maintain detailed calendars
• Coordinate visitor access and handle logistics
• Organize and arrange all aspects of high volumes of onsite and offsite events, such as but not limited to, virtual and in-person meetings and roadshows, including invitations, scheduling, catering and transportation
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings. Work closely with sales team to ensure clients are registered and meetings are scheduled
• Arrange and coordinate high volumes of domestic and international travel
• Process T&E expenses for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and advise in advance with possible issues or delays
• Assist in editing spreadsheets and presentations, including printing for client meetings
• Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required qualifications, skills and capabilities

• Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
• Advanced calendar management
• Advanced ability to organize and prioritize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Candidates should have Expense, Invoice and Charitable Contributions knowledge
• Proficiency within the Microsoft Office Suite, including Excel and PowerPoint
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Ability to learn procedures and processes quickly

Job responsibilities

• Manage Global Distributed Operating Model
• Participate in the management and oversight of offshore hubs and other business partners
• Coordinate and monitor fund administration group activities in calculating periodic and annual distribution requirements, performing monthly expense projections and accruals, monthly calculation of asset-based fees, disbursement analysis, and audit/shareholder report preparation support
• Identify and provide guidance to global hubs, supervisor staff on treatment of complex financial transactions and arrangement to ensure proper recording of expenses
• Act as the primary contact for client inquiries, requests and ad hoc projects on treasury issues
• Assist in developing and adjusting department procedures and systems enhancements
• Participate in and / or lead departmental initiatives, training and projects

Required qualifications, capabilities, and skills

• Ability to deliver amidst continuous change and in an agile work environment
• Advanced analytical skills with the ability to anticipate issues and proactively drive initiatives to achieve results
• Control focus with a thorough understanding of operational risk
• Interview candidates and provide detailed feedback
• Strong Microsoft Excel skills and general system acumen
• 5 plus years in the mutual funds industry, with a minimum of 3 plus in financial reporting, compliance, tax, fund administration, or fund accounting
• Bachelor’s degree or equivalent experience

Preferred qualifications, capabilities, and skills

• Ability to initiate and champion change
• Strong organizational skills, ideally with project and program management experience

Job responsibilities:

• Strong focus on end-to-end client onboarding activities
• Develops a product strategy and product vision that delivers value to customers
• Manages discovery efforts and market research to uncover customer solutions and integrate them into the product roadmap
• Owns, maintains, and develops a product backlog that enables development to support the overall strategic roadmap and value proposition
• Builds the framework and tracks the product's key success metrics such as cost, feature and functionality, risk posture, and reliability

Required qualifications, capabilities, and skills:

• 5+ years of experience or equivalent expertise in product management or a relevant domain area
• Advanced knowledge of the product development life cycle, design, and data analytics
• Proven ability to lead product life cycle activities including discovery, ideation, strategic development, requirements definition, and value management

Preferred qualifications, capabilities, and skills:

• Demonstrated prior experience working in a highly matrixed, complex organization