Program Planner San Francisco/sacramento jobs at Jacobs in United States, Sacramento

We’re seeking Civil, Mechanical, Electrical, Structural, and Soil/Geotechnical Engineers, as well as Hydrologists, Environmental Planners, Biologists, Archeologists, Certified Floodplain Managers, Project Managers with Environment and Historic Preservation expertise, and Architectural Historians to deploy to Kansas City, Missouri and West Des Moines, Iowa to support FEMA in providing services to their applicants. You’ll help deliver the Public Assistance grant process (from applicant assignment to exit briefing) for applicants in the states of Iowa, Kansas, Missouri, and Nebraska. You could write Project Worksheets (PWs) for the purposes of determining project eligibility, scopes of work and estimating costs to repair or replace a facility or structure in order to restore it to its pre-disaster design. We’ll lean on you to provide technical, cost estimating, and disaster recovery and/or management services while supporting technical professionals. You’ll be a key member of the team in assisting project managers or PDMG’s in major segments of moderate to complex projects or tasks, and independently conducting projects involving the evaluation of disaster-affected locations. Bring your technical expertise and passion for FEMA disaster recovery work, and we’ll empower you to restore and improve communities across these Midwest states.

For our FEMA client, qualified candidates must be U.S. citizens, able to clear Department of Homeland Security background check for security clearance level of “Public Trust”, and open to working 8-12 hours per day for 5-6 days per week. You’ll deploy Missouri, Kansas, Iowa, or Nebraska in remote disaster conditions, and most of the job responsibilities will be conducted in a FEMA office. Due to the awarding of this Task Order, you must be ready to mobilize within 24-48 hours of official notice, commit to deploying for up to 6 months or longer, and be flexible for contingent type of project work.

Typical hourly rate range for this position is $46/hr – $110/hr and is commensurate with experience relative to the position.

Responsibilities:

· Create and maintain project plans — define activities, work breakdown structures, predecessors, successors, resources, and baselines

· Prepare business cases, contingency releases, and manage project budgets within established project governance rules

· Develop, monitor, and update cash flow projections

· Maintain portfolio with high volume of projects with short turn-around time

· Managing utility construction projects across client service territory in California

· Ensure project scope control and documentation is maintained

· Analyze and report on variances for project cost and schedule

· Create and maintain Excel spreadsheets for reporting and analysis

· Measure the progress of activities and milestones in project plans

· Lead meetings for project scoping, constructability review, design review, competitive bid, construction inspection, commissioning, and as-built incorporation.

· Negotiate and execute contracts, process change orders and report actual costs

· Drive consensus, communicate responsibilities, and ensure ownership and accountability

· Arbitrate and resolve conflicts within the project

· Manage change control, involving project sponsor and stakeholders

· Conduct design and drawing reviews on-site with various project stakeholders to identify and mitigate any issues and challenges identified during this process

· Prepare and present timely and actionable status updates

· Facilitate focused and cross-functional meetings and calls

· Draft and communicate meeting minutes, risk registers, decision logs and status reports

· Represent the client to government agencies and make presentations to senior management and stakeholders

· Work with various government entities in submitting and obtaining permit approvals

· Interact with customers concerning land rights

· Lead the project team in identifying, tracking, and mitigating risks, issues, and opportunities

· Escalate risks and issues in order to keep projects on schedule and on budget

· Identify and communicate lessons learned and incorporate into projects as best practices

Our Water and Environment Operating Unit is dedicated to advising clients on sustainable water management through scientific and engineering expertise. We aim to be a global leader, placing water at the core of a sustainable society.

Join over 600 Water Professionals working on high-profile projects and become part of a world-leading company with excellent career prospects. You'll deliver project tasks, designs, and collaborate with clients on water and wastewater infrastructure throughout various project stages, ensuring timely and budget-friendly completion.

Manages aspects of the Transmission Line Wildfire Mitigation Program (WMP) clearing dependencies for work execution. This includes working with various partners to ensure the environmental release-to-construction (ERTC), all required permits (i.e. Caltrans), Landing Zones, Laydown Yards, and job drawings are received. Works closely with a Project Controls Analyst, Work and Resource Planner, Construction Management, M&C Supervisors, and Construction Contractors to coordinate readiness for work over assigned Headquarters.

This position requires the ability to manage multiple tasks concurrently. Good written and verbal communication skills are required to facilitate meetings and forge partnerships with multiple stakeholders.

Job Responsibilities

• Conducts business in a safe and ethical manner in accordance with company standard practices
• Works with key stakeholders to develop an annual workplan
• Communicates execution risk, workplan changes, and issues to management and partners
• Escalates items as needed to ensure resources are utilized wisely
• Works with little guidance to complete assignments and solves problems of moderate scope and complexity
• Works with little guidance on moderately complex issues
• Works with support teams to obtain Caltrans, Railroad, City, and County encroachment permits
• Works with support teams to ensure all temporary construction easements for access, landing zones, and laydown yards are obtained
• Works with environmental teams to obtain the ERTC
• Works with engineering and estimating teams to ensure job drawings are complete
• Tracks portfolio of work and any remaining dependencies
• Communicates with peers, exchanging ideas and experiences
  

Essential Job Duties

Keep project tracking updated on client software.

Attend weekly client meetings to provide latest updates to broader group.

Maintain and update project schedule.

Main Duties & Responsibilities

• Each day will present different activities and opportunities as you help position Jacobs for success in our sales efforts. Our Proposal Coordinators will be responsible for the following general activities:
• Provide support to proposals under the guidance of senior Sales Operations staff and, as your capabilities grow, lead the End Game coordination of small to medium proposals; may take ownership of section(s) of larger efforts under the guidance of senior staff
• Coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify and communicate potential issues/variances
• Participate in kick-off meetings and other milestone meetings, as appropriate
• Begin to develop an understanding of business objectives, priorities, and sales strategies, especially as they relate to the proposal process
• Learn and actively follow Sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines
• Populate/update (as appropriate) information in Jacob’s Client Success Platform (CSP) and business development-related tools and databases
• Develop knowledge of company markets, partner/competitor/subconsultant firms, clients, and industry trends
• Begin to foster working relationships with Operations, other Sales Operations staff, Selling Units, and Sales Enablement teams both locally and across the network

Other Job Specifications & Expectations

In addition, Proposal Coordinators will be expected to demonstrate the following progressive skills in

Leadership

• Coordinate/provide direction during End Game to graphic designers, publishing technicians, editors, translators, reprographics specialists, and other support staff, as well as to teaming partners and subconsultants
• Monitor and hold self to proposal schedule

Sales Strategy

• Support Sales Operations team on proposals, lead the End Game coordination of small to medium proposals, and support Senior Sales Operations staff on larger, more strategic proposals. Coordinate as necessary with Client Account Managers (CAMs), Client Service Leaders (CSLs), and Account Strategists (AStrat) on opportunities
• Participate in debrief meetings on completed proposals and apply lessons learned to future efforts
• Check client websites for information and addenda
• Evaluate and resolve problems by applying appropriate solutions and seeking leadership guidance as necessary
• Possess basic understanding of objectives and services provided by the firm

Sales Functions and Processes

• Demonstrate excellent oral and written communication skills; possess effective active listening skills
• Write and update project descriptions/summaries, resumes, and other documents with limited supervision
• Have knowledge of and ability to perform contributing skills (including document publishing, editing, and reprographic standards) supporting application of best practices
• Offer suggestions for, or alert leadership to, improvements/additions and lessons learned to streamline processes, procedures, tools/databases, etc.
• Prepare and ensure compliant and timely proposal deliverables, including following proposal process, and meeting client and schedule requirements; communicate issues/variances
• Be accountable for quality assurance/quality check (QA/QC) of assigned proposals and proposal sections

Jacobs/Industry Acumen

• Understand business objectives and services provided
• Understand how personal efforts help achieve Jacobs goals
• Safeguard and implement company image/branding on all proposal assignments
• Follow Jacobs health/safety and ethical policies, procedures, and guidelines; and escalate issues as appropriate