Administrative Assistant/project Assistant jobs at Jacobs in United States, New Orleans

As a, you will be at the forefront of designing, implementing, and maintaining theat one of our industrial sites. Your expertise will be critical in ensuring the reliability, security, and performance of our OT systems. You will partner with JacobsIndustrial Control Systems (ICS)teams to deliver communication networks that are optimized for reliable automation and business operations. In this role, you will also design scalable and reliable network infrastructure in greenfield and brownfield environments. You’ll leverage your understanding of network telecommunications, firewall, Windows OS, and TCP/IP protocols to engineer robust and secure networks of varying sizes and complexity.

Responsibilities:

In this role, you will be responsible for assisting with design, implementation, and maintenance of the operational technology (OT) network infrastructure. As a junior engineer, this includes selecting and configuring network hardware and software, such as switches, routers, firewalls, and industrial protocols. You will be responsible for network security and providing monitoring and troubleshooting of performance issues and for resolving network-related problems to minimize downtime.

• This position sets up and maintains networking and control infrastructure in accordance with company standards and works with OT Network Management to provide solutions for maintenance and operations. This includes but is not limited to Process Control Infrastructure and Third Party Vendor Packages
• Create and maintain detailed network diagrams of the manufacturing industrial infrastructure, network, server, cabling, rack level, and logical architecture including procedures and plans to support current and future projects.
• Travel to project sites to provide support of ICS networks, manage and maintain converged platforms, virtualization, networks, security platforms and various other OT/IoT technologies
• Review of network architectures and determining if good practices are being followed and provided recommendations to comply with applicable cybersecurity framework for industrial environment controls

As the Assistant Project Director, you’ll take the lead on developing and communicating the project work plan, monitor manpower and performance against that work plan, and be able to perform a detailed comparison of the design drawings against each other to ensure coordination between each of the various project trades. You’ll provide direction to the team regarding quality, safety, and general day-to-day operations. Your ability to coordinate onsite work schedules with the client’s staff and manage multiple projects at a time will be critical to your success. Most importantly, you’ll take action to ensure the safety, health and well-being of your team.

• Document control and management of PMIS files
• Manage, track and report on, public outreach documents, DBE compliance, and
  invoice review and processing for payment for client contracts.
• Perform record-keeping tasks including workflow approvals, composing daily diaries,
• meeting records and maintaining Project logs, RFIs, submittal logs and agreements using a Project Management Information System software.
• Maintain detailed files for the State of New York for all Project documents.
• Communicate clearly and timely with the Project Team as issues arise from funding, scheduling, invoicing, contract compliance, change orders, public concerns, etc.
• Monitor permit compliance and coordination of easement closure with other state agencies
• Perform vendor responsibility reviews and provide list of approved vendors
• monthly.
• Review distribute and approve all public facing materials, public interactions, and responses
• Monitor damage and public claims and ensure satisfactory resolution.
• On a monthly basis review, comment or approve all DBE, M/WBE, and SDVOB documentation.
• Assist in document control for contract closeout.
• Assist in coordination with design-builder and department staff on issues related to contract compliance, invoices, permit closeout and contract closeout documents.

Responsibilities:

Analyze on site data provided by the contractor and project managers to dissect and project trends which is utilized to implement preventative actions and recovery steps through appropriate reporting channels. Work on and present technical proposals, presentations, client facing meeting for the purpose of acquiring additional programs associated with the client. Maintain all the required building information to submit for year-end reports and budget allocation of facilities and provided annual CRE reviews for executives and regional supervisors. Chair and conduct Initial Job Meetings, Bi-weekly Progress Meeting, Schedule Update Meetings, and On-site Inspection/Evaluation Meetings. Critically analyze the project controls parameters such as schedules, estimates, payments, associated with the different project types in the client portfolio and incept measures and metrics which are further used to come up with common and comparable KPI for the different project types within the portfolio. Attend meetings and document information being provided during these meeting with different stakeholder as this is used in providing the client with a historical summary of the ongoing projects and their current progress status.

Telecommuting/ Hybrid schedule is allowed.

As a Senior Transportation Project Manager, you will perform oversight of planning, analysis, design and engineering support for all phases of the project development process. This position will give you the chance to work on exciting transportation projects that will require your expertise, experience, and leadership as you proactively identify and solve complex problems; take a broad perspective to identify, develop and analyze innovative solutions; and guide others in solving complex issues.

In this role, other activities that you will be directly involved with and/or interface with include:

• Conceptual and Geometric Schematic Design development

• Review of environmental studies

• Plans, Specifications, and Estimate (final design) development

• Development of documents in support of funding and/or Federal Highway Administration guidelines/approvals

• Advanced planning

• Public involvement

• Toll system and Intelligent Transportation Systems planning, design, and implementation

• Surveying

• Right of way and utility support

• Hydraulic studies

• Geotechnical Services

• Program implementation including design and construction oversight as well as maintenance transition oversight

• Cost estimating

• Support in the development of procurement documents and tasks

• Project Manager (P/C) shall possess, at a minimum, 8 years of experience in construction involving multiple phases of large-scale building/rehabilitation projects
• A minimum of four years’ experience shall be as an Assistant Project Manager responsible for large-scale projects valued above $10 million with an extensive knowledge of all facets of construction and construction documents
• Must be able to manage the various projects using established controls/procedures and provide job site leadership in all areas of scheduling, safety, quality, coordination with the designers and any critical issues pertinent to the project or the client/facility
• The Project Manager shall have a full working knowledge of the change order and cost review process and the review/approval of contractor’s payment application
  

The candidate shall demonstrate experience in construction project management, stakeholder engagement and have the ability to manage various consultants, contractors, and vendors including performing all administrative functions and day-to-day project operations and communications, verbal and written. This position requires excellent professional judgement and problem-solving skills to handle varying initiatives and to engage with the clients’, residents, and other internal and external stakeholders. The Project Manager will be an effective communicator and a results-oriented problem solver who leads and tracks diverse management teams and reports on key KPI’s, Risks, Milestones and project deliverables.
In this role you’ll ensure assigned projects are executed in accordance with the established NYCHA policies and procedures, project management best practices, professional standards and Jacobs policies, regulations, in accordance with all contract requirements. As the team leader representing the Owner’s interests, the Project Manager shall take the lead on management of all project matters in collaboration and coordination with the Owner’s teams, Architects and Engineers, other consultants, contractors and CM Agency Firms. This entails high levels of effective communications (written and oral), collaboration and coordination with a variety of internal and external stakeholders to effectuate schedule and work plans while, overseeing, monitoring and controlling performance, and reporting on overall progress. Candidate shall participate in internal and external meetings including with NYCHA leadership and staff, regulatory agency staff, elected officials, residents, and other key stakeholders, and will cooperate and assist NYCHA in leading their facility performance management goals during capital projects construction.
You’ll demonstrate experience and the ability of having maintained effective use of a management information system (eBuilder or similar) through the planning, design, procurement, construction, and post construction phases of all projects, while determining and coordinating activities required between the persons, agencies, and department responsible for successful project completion. You’ll track and perform data analysis on multiple operation dashboards and projects to report status updates. Working closely with senior management teams and external stakeholders you’ll develop strategies for organizational improvement. You’ll also liaise between various departments within the Housing Authority to communicate and coordinate Operational change implementation strategies and ensure uniformity throughout Operations and resolve problems that arise in meeting deadlines.