Program Manager jobs at Jacobs in United States, Denver

At Jacobs, we’re seeking a highly motivatedto join our. The Commercial Contracts Manager will assist in the commercial function including the development and implementation of the commercial strategy for the program lifecycle including procurement, commercial and contract management, schedule management, supply chain management, cost verification, assurance, compliance and ultimately commercial close out. You'll interface with and support the other key functions, for example, Safety and Environmental, Design and Engineering, Project Controls and Delivery. In addition, you'll support the Director of Commercial and Risk in identifying risks associated with new work during the pursuit phase, managing and tracking the Sector and Enterprise Risk approval conditions, maintaining the Watch List for elevated and high-risk projects, and mitigating known contractual risks with emphasis on conditions that are measured by KPIs and/or trigger liquidated damages. You'll monitor the existing DB portfolio to track compliance with all risk management policies, including project execution plans, updated risk registers, correct risk categories, etc. while working with the regional Directors of Risk Management to coordinate compliance with all risk conditions and Project Delivery and Quality requirements.

Primary Responsibilities

• Participate with the sales team in reviewing the commercial terms of the project. Actively engage with the sales team in the review of the terms and conditions of Subcontractor Teaming Agreements and Prime Agreements with the Owners.

• Develop and implement contract management procedures and administration in compliance with company policy and contract requirements.

• Conduct contract handovers and change order training for key project staff.

• Review contract documents to minimize conflicts and ambiguities.

• Assist in review of subcontracts for construction, design, and engineering services. Administer current prime contracts and flow downs to subcontractors, task orders and modifications.

• Administer and oversee subcontract performance by monitoring compliance documents, schedules, HSE and other subcontract deliverables.

• Validate potential change orders for merit. Engage resources as needed to verify labor hours, costs and schedule are accurate.

• Oversee the preparation of change orders and assist the contracts administrator as needed.

• Assist or lead change negotiations with PM/DM.

• Prepare and Maintain the Project Change Order Log

• Monitor schedule for submission of deliverables and other contractual notices and certifications.

• Prepare correspondence and maintain records necessary to ensure the effective administration of all contractual matters.

• Where needed, assist Accounts Payable with resolving invoice and payment application issues with client, subcontractors, and suppliers.

• Assist the Project Manager and the Procurement Manager in subcontract and supplier close-out procedures to ensure that all deliverables of subcontracts have been complied with prior to final payment to subcontractor.

• Review project correspondence to ensure the firm’s rights are protected and that it is consistent with the terms of the prime contract

• Assist in developing contract summaries and inputting contract information into the firm’s Contract Database and updating throughout the project

• Participate in functional management team reviews

• Ensure compliance with management of vital records and relevant correspondence to support reporting, contract audit, claims and litigations, and contract close out

• Provide pre-claim and claim support and resources to project teams to prepare and negotiate requests for equitable adjustment or claims as required

• Follow the disputes process as defined by the prime to track and administer throughout the project, while working with Legal

Skills and Competencies

• Advanced interpersonal skills and ability to interact at all levels within the organizations of the Client, DP team, supply chain and other stakeholders

• Strong commercial business acumen

• Strong knowledge of contract management

• Excellent communication, relationship management and presentation skills

• Strong leadership, people and team management skills

• Strong negotiation and conflict resolution skills

• Proven and demonstrable ability in formulating and delivering strategic goals

• Develop and implement commercial strategy.

• Develop incentive plans potentially through alliancing and partnering with the supply chain and stakeholders.

• Procure and implement web-based contract management/administration tools.

• Provide assurance and compliance of the DP

• Oversight of the commercial

During your time with Jacobs, you will engage with pursuit teams on sales process discipline, win strategy development, proposal development and management, interviews, and presentations; as well as independently lead the coordination, writing, and preparation of proposals of varying sizes for various U.S. federal clients. Services include architect-engineering services for Department of Defense buildings and infrastructure, primarily for the Army and Air Force.

As a Proposal Manager you will:

• Work closely with account teams in our Federal & Environment business units.
• With little or no supervision, independently perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts.
• Lead complex, strategic proposal efforts; edit, write, coordinate, and ensure compliance
• Independently write or oversee preparation/writing of proposal sections.
• Exercise sound judgment and leadership to make timely decisions on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals.
• Oversee the work of proposal team members, review their work products, and provide guidance and mentorship on writing, compliance, and activities necessary to produce high quality deliverables.
• Understand and apply Jacobs’ established sales best practices and processes for opportunity assessment and proposal development.
• Support Account Manager in integrating pursuit strategy/win themes.
• Assemble proposal teams and manage proposal and production staff on assigned efforts.
• Charter proposal and review teams to maximize the quality of writing and reviews.
• Remotely lead geographically-dispersed proposal teams.
• Establish and enforce document management, organization, and file-sharing protocols and processes on proposal SharePoint sites.
• Lead communications and content collection with teaming partners and subcontractors.
• Prioritize own and others’ work to meet internal proposal deliverables and client requirements, schedule, and budget. This includes proposal writers, coordinators, reviewers, graphic design, editing, document publishing, and reproduction staff.
• Proactively communicate issues/variances, resource needs, or other issues; seek input and support, and help develop solutions in a timely manner.
• Write or edit proposal content for non-technical sections, including interviewing subject matter experts and tailoring resume and project description content.
• Oversee quality assurance/quality control (QA/QC) of proposal documents.
• Contribute suggested improvements/additions to proposal development processes.
• Build and maintain robust internal client network within the business unit and/or client account teams.
• Demonstrate excellent oral and written communication skills and effective active listening skills.
• Understand enterprise objectives and services provided by business markets.
• Implement company image/brand guidelines on assigned projects.
• Work with technical teams to develop outlines for compliant, responsive technical content and conceptual-level proposal graphics
• Facilitate and ensure effective communication between supporting functions including technology, estimating, contracting, and project controls staff during proposal development
• Help develop realistic bid & proposal budgets and track time spend against budget.
• Oversee cost volume organization and production.
• Able to read technical scope of work, understand the salient points, and be comfortable to participate in discussions of technical approach.
• Follow up on completed projects and apply lessons learned to future efforts. Write and publish success stories, proposal summaries, and lessons learned debriefs.
• Follow enterprise health and safety policies and procedures and escalates issues.

Candidate must be able to:

• Deliver projects utilizing gated execution / stage gate
• Develop detailed project plans, including timelines, budgets, and resource allocation
• Prepare and manage project budgets, ensuring cost-effectiveness
• Create and maintain project schedules, ensuring timely completion.
• Manage subcontractors and construction workers, delegating tasks as necessary
• Ensure all projects comply with safety regulations, building codes, and legal requirements
• Maintain detailed records of project progress, including reports and documentation