Office Facilities Lead jobs at Jacobs in Ireland, Dublin

Here’s what you will be doing

• Lead with innovation and expertise, guiding multidisciplinary teams through the intricacies of project lifecycle management, ensuring every initiative meets its designated targets for scope, schedule, budget, and beyond.
• Champion excellence and client satisfaction, delivering projects that not only meet but exceed expectations, all while adhering to Jacobs' stringent standards for health, safety, quality, and risk management.
• Ignite growth and opportunity, leveraging your strategic insight to secure new contracts through compelling proposals, engaging presentations, and effective negotiations, all founded on deep market understanding and client needs.
• Contribute to the development of a Florida Market Action Plan that delivers leading-edge technology solutions for our clients while also actively diversifying and expanding our client base.
• Demonstrate leadership by example with integrity and candor and by “living inclusion” in support of a work environment that celebrates inclusion and diversity (a culture we call TogetherBeyond℠).
• Lead the development, maintenance, and advancement of your client's relationship. This will include developing the strategy of the account, help determine which opportunities to pursue, own the Go/No-Go process, and influence the win strategy.

Specific tasks will include

• Lead a multiple-disciplinary team in delivering projects that exceed client expectations while managing the budget and meeting gross margin goals.
• Driving growth with your client, working closely with the project team for overall client satisfaction from client relationship through final project delivery.
• Leading key pursuit activities during opening, middle, and end game, working closely with sales operations.
• Building relationships with your client through face-to-face meetings and participating in professional events.
• Leading internal coordination through working directly with the sales team on overall client strategy, with Operations for project delivery, and coordination on pursuits with sales operations (cost, risk), and with legal regarding contracting.
• Obtaining and distilling feedback and other indicators that may influence middle game actions.

BusConnects is a strategic national-level intervention for Ireland that will enhance sustainable transportation and the environment by upgrading walking, cycling and bus infrastructure in Dublin, Cork, Limerick, Galway, and Waterford. We have been appointed by the National Transport Authority (NTA) as their Client Partner to deliver Dublin’s BusConnects infrastructure. This will include providing programme management and multi-disciplinary expertise over a 10-year programme to deliver 12 schemes comprising 230 kilometres of continuous bus priority corridors and 200 kilometres of cycle paths and improved pedestrian facilities from procurement through to handover of this new infrastructure. The role would suit someone from a civil engineering background with specific experience on highways/roads

Key Responsibilities:

• Provide comprehensive support to clients by monitoring the performance of Design and Build Contractors.
• Ensure timely, accurate, and transparent reporting of project performance.
• Oversee the coordination and management of progress and performance reports for assigned schemes.
• Facilitate performance reporting reviews and ensure alignment with site-level frameworks.
• Develop and execute detailed financial and resource planning.
• Manage day-to-day activities within the Performance and Reporting sub-functional area, ensuring tasks are completed efficiently and effectively.

As a FEMA Construction Manager, you’ll conduct preliminary damage assessments (PDAs) in the field with Federal, State and local officials. You’ll write Project Worksheets (PWs) for the purposes of determining project eligibility, scopes of work and estimating costs to repair or replace a facility or structure in order to restore it to its pre-disaster design. We’ll lean on you to provide technical, cost estimating, and disaster recovery and/or management services while supporting technical professionals. You’ll be a key member of the team in assisting project managers or engineers in major segments of moderate to complex projects or tasks, and independently conducting projects involving the design, development, construction or evaluation of restoring disaster locations. We’ll rely on your expertise in interpreting construction work to ensure compliance with contract drawings and specifications as well as FEMA Public Assistance policy and procedure.

For our FEMA client, qualified candidates must be U.S. citizens, able to clear Department of Homeland Security background check for security clearance level of “Public Trust”, and open to working 8-12 hours per day for 5-6 days per week. You’ll potentially deploy to the field in remote disaster conditions, and most of the job responsibilities will be conducted in a FEMA office. Due to the nature of this type of unpredictable work, you must also have the ability to mobilize within 24-48 hours if ever needed to deploy, commit to up to 6 months or longer on a disaster deployment, and be flexible for contingent type of project work.

Please Note: This is an hourly paid position and is non-exempt.

We are seeking a dedicated and proactive Office Facilities Lead to ensure the smooth operation of our office. This role involves managing office supplies, equipment, and services, overseeing the office budget, and maintaining the overall functionality of the workspace. You will be the go-to person for all facility-related issues, working closely with local leadership and various teams to support daily operations.

About the Opportunity

• Ensure the office is equipped with necessary supplies and services.
• Collaborate with local office leadership on office-related issues.
• Manage the office overhead budget and monitor financial reports.
• Process invoices and charges related to facility management.
• Communicate with office staff regarding facility-related issues.
• Serve as the onsite contact for building management and local vendors.
• Manage reception, mail, courier services, and offsite archive storage.
• Review and understand the local office lease and ensure compliance.
• Support the management of any sublease of office space.
• Assist in new starter induction related to Health, Safety, and Environmental requirements.
• Provide support for Human Resources and IT as needed.
• Ensure the security of the physical office space and support the Business Continuity Plan.
• Support office sustainability tasks and reporting.
• Manage local offsite archiving and destruction.
• Coordinate physical changes within the office, including furniture moves and installations.
• Maintain all Facilities data in alignment with global requirements.
• Supervise facility staff and participate in hiring and training processes.
• Manage building and grounds responsibilities where applicable.
• Support cross-functional teams or projects as needed.