Executive Assistant jobs at Ge Healthcare

Roles and Responsibilities

• Represents HUE in business facing monthly operating reviews (MOR’s) & Platform reviews
• Manages HUE budget and corresponding engineering operations data
• Partners with Imaging leaders and Product Management to drive HUE platform roadmap adoption into modality products
• Drives program planning and multi-generational program/platform roadmap delivery for Imaging Software Platforms
• Cross-functional project execution leadership including (but not limited to) concept discussion, program execution, clinical and pilot trials, and product field delivery
• Driving effective communication across business units and functions globally
• Drives PI Planning, HUE Program Cadence, and Program reporting coordinating with RTE’s, PO’s, Product Management, CPO’s and scrum master’s as needed
• Defines and interprets program metrics and KPI’s to ensure on-time delivery, with quality within budget
• Actively demonstrates and cultivates a continuous improvement mindset across HUE while coaching teams as needed in root cause analysis, brainstorming, etc.
• Exploring and leveraging synergies with other imaging modalities (WH, CT, XR, MR, etc.) to advance Imaging Software platform goals
• Leads change through creative solutions to product, process and system design issues
• Works with the modality engineering and Experience Design teams to deliver quality products on time, within budget and with competitive features

Qualifications / Requirements:

• Bachelor’s degree in computer science, engineering or equivalent (defined as 12 years progressive experience in computer science or engineering related field)
• Minimum 8 years project management experience leading large-scale product development
• Minimum of 5 years’ experience doing full SDCL development of complex software applications
• Minimum of 3 years’ experience in operating with Scaled Agile or LEAN working environment
• Demonstrated execution at meeting project goals while satisfying quality, performance, schedule, and budget CTQ’s
• Demonstrated engineering knowledge, program management, and business planning processes, having experience with the full product lifecycle
• Strong familiarity with ISO, FDA, 62304 and other regulatory standards

• MBA or master's in computer science or related field preferred
• PMP or similar certification
• Lean Six-Sigma Certification
• SAFe SPC certified, demonstrated LEAN skills
• 7 years relevant industry experience preferably in a regulated medical software industry such as CT, MR or other imaging modality
• Strategic planner and thinker with ability to drive change across the business unit.
• Sound technical and domain experience in at least one functional technology area.
• Excellent communication, executive presence, influencing skills and ability to gain buy-in for initiatives, demonstrated ability to work cross-functionally
• Self-starter, energizing, demonstrated problem solver, results oriented, and able to multi-task
• Proven mentoring and coaching abilities; demonstrated ability to motivate & inspire others

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

Essential Responsibilities

• Support leaders in all related administrative tasks, which may include effectively maintaining and coordinating calendars, scheduling meetings, making travel arrangements, providing phone coverage, processing and reconciling expense accounts, and handling various purchases including invoice arrangements.
• Be an active member of the Executives staffs providing insights and generating ideas for improvement projects.
• Handle confidential and sensitive information.
• Schedule, plan and organize in-house and off-site meetings, training, and events. This can include ordering and setting up catering, meeting time management and running all applicable meetings logistics.
• Coordinate/support key projects and the roll out of business-wide initiatives such as events that support the broader business organization.
• Provide general office administrative services and support. This includes, but is not limited to, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management.
• Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements.

Quality Specific Goals

Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position Complete all planned Quality & Compliance training within the defined deadlines Identify and report any quality or compliance concerns and take immediate corrective action as required

Essential Responsibilities:

Responsible for defined work or projects with moderate complexity

• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive;
• Liaise with a wide range of internal and external contacts at all levels, including senior executives within GE;
• Responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings within a very dynamic environment;
• Prepare customer & internal visits;
• Process T&L expenses for the executive;
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information for the channel team;
• Assist in managing expense accounts and budgets;
• Provide discrete and confidential coordination of sensitive company information;
• Meet various day-to-day short-term objectives;
• Work with external customers on meeting agendas and events planning;
• Responsible for contemporary document management and filling;
• Resolve issues through immediate action or short-term planning.

Bachelor's degree from an accredited university or college (or a high school diploma/GED);

• Significant experience in an administrative role;
• MS Office proficiency;
• Strong Customer orientation;
• Independently working, accurate and flexible;
• Able to work under time pressure;
• Competent personality, hands-on mentality.