Administrator Maternity Cover jobs at Ge Healthcare in Ireland, Cork

Roles and responsibilities

• Provide cross functional administration support for key business initiatives as required by the Admin Team Lead and Site Leadership Team
• Craft, evaluate and modify emails, letters, agendas (and other forms of communication)
• Prepare and share internal communications
• Cover to support Executive Assistant at the Cork Campus
• Provide logistical support for internal and external events
• Extensive calendar management, booking travel, arranging visas, taxis and preparing travel itineraries
• Responsible for event organisation and travel arrangements for key global stakeholders
• Process expenses in line with company policy
• Administration of Core T&A for Global Team Members
• Preparation of DHL documentation for shipment requests
• Manage multiple priorities and provide ad-hoc project support
• Establish and develop strong relationships with the administrative team and key stakeholders
• Provide discreet and confidential coordination of sensitive business information including raising of purchase orders
• Support for site projects groups e.g., Corporate Social Responsibility.
• Prepare presentation materials, produce reports, and maintain files/documents
• Support front of house activities

Principal Qualifications

Alongside experience in a similar role, you should be confident demonstrating the following:

• You have proven experience in assisting senior leaders and working with diverse teams
• You are digital savvy and can master Microsoft Office tools including Outlook, Teams, PowerPoint, and Excel.
• Knowledge of Smartsheet is desirable but not essential
• A high degree of self-management, organisational skills, and an excellent communicator (English oral and written)
• Excellent attention to detail including spelling, grammar, and formatting to ensure quality and accuracy of all outputs
• Experience of managing a busy workload, including complex and competing priorities whilst remaining organised and professional, working to deadlines, and delivering under pressure
• Knowledge and/or interest in Lean methods and standard work, always working from a Lean mindset. Proactively driving continuous improvement whilst demonstrating a behaviour of thinking ahead of the curve
• Capable of fostering close working relationships
• Ability to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information

This role reports into the Executive Assistant to the Plant Leader, Cork. You will need to be based at our campus in Cork, but we are happy to consider flexible working options. Hybrid working available, at least 3-days on campus. On site presence will be required during initial training period and to support executive site visits.

• Key member of the Quality Systems Team contributing to the overall success and direction of the Quality Operations Department.

• Act as the main point of contact for all regulatory affairs requests, providing timely and accurate information to internal and external stakeholders.

• Maintain logs of Annual Reportable Changes

• Complete Review and Approval of Annual Reports.

• Coordinate and manage completion of gap assessments of updated MDGP documents and Regulatory Guidance Documents cross functionally.

• Conduct comprehensive regulatory assessments to ensure compliance with applicable regulations and standards.

• Maintain up-to-date knowledge of regulatory requirements and industry standards.

• Prepare and submit regulatory documentation to relevant authorities such as HPRA.

• Monitor and track regulatory changes and communicate their impact to the relevant departments.

• Administer and manage activities related to the Electronic Learning Management System (ELMS), including user access, content updates, and system maintenance.

• Investigate and document Quality Assurance related deviations and escalate issues as appropriate to the Quality Systems Leader in a timely manner.

• Maintain regulatory compliance in accordance with current Good Manufacturing Practices {part of GxP} practices.

• Participate and support site audits as required

• Raise and lead change controls as required.

• Complete additional activities as required and dependent on business needs

• Suggest improvements and conduct continuous improvement activities.

• Assure site and business is properly prepared for external and internal compliance inspections by having results from their inspections be non-systemic and without warning letters. Collaborate closely with business partners to ensure site is audit ready at all times

• You have achieved at least a Professional Level 8 degree qualification in Science / Engineering discipline or equivalent knowledge or experience.

• You have previous experience in a QA Specialist Role or equivalent.

• You have previous experience with Regulatory Affairs and Regulatory Compliance.

• You are a proactive planner, and an effective communicator.

• You have some experience in working, developing strong working relationships and influencing cross-functionally.

• You have experience working with ComplianceWire, Veeva and Trackwise or equivalent.

• Excellent organisational and project management skills.

• Strong attention to detail and ability to work independently.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.