Executive Support Administrator - Vice Chair Supervising Associate jobs at Ey in United States, Portland

Art Director, Supervising Associate

As an art director, you are an experienced creative champion who leads and influences innovative thinking and strategic visions that help our clients solve their most complex business challenges with unique solutions. You’ll look at every creative task as an experience, always pushing for a unique, memorable and innovative outcome. You’ll advance the work by drawing on vast experience and knowledge, settling for nothing less than the best.

You’ll be part of an expansive and talented team working independently and collaboratively. You’ll be empowered to learn and grow together with other creative minds. Your contributions and ideas will be valued and heard, and you’ll have opportunities to innovate and take part in efforts that advance our creative team.

Your key responsibilities

You can expect to engage in a diverse portfolio of client projects across a wide range of services and campaigns while showcasing offerings and promoting innovation. You’ll work alongside internal clients and teams to drive creative and conceptual storytelling methods and influence the development of creative briefs, storyboards and layouts that effectively communicate design ideas and advance business objectives. You’ll initiate and lead creative ideation sessions and be hands-on empowering teams in developing award-winning creative. You’ll lead, mentor, rally, create, inspire and sell compelling creative through clear communication.

Skills and attributes for success

• Ability to proactively foster exceptional client relationships to build trust that leads to the co-development of new opportunities
• Sound business acumen to fully comprehend stakeholders’ strategic vision and influence the development of the creative brief, which drives the story
• Ability to initiate and successfully lead creative ideation sessions inspiring new design perspectives
• Ability to lead and drive innovation and creativity from diverse project teams and colleagues
• Strong leadership skills with the ability to lead by example

To qualify for the role, you must have

• Bachelor’s degree in graphic design or related discipline or equivalent work experience as an Art Director
• Eight-plus years of related art direction and design experience
• Creative digital portfolio demonstrating outstanding conceptual thinking and design skills with examples of social and paid media campaigns that have launched within the last 5 years
• Advanced creative conceptual design skills and the ability to critique colleagues’ concepts
• Ability to drive development of creative briefs, storyboards and to sell clients on your design and persuade them to follow your design direction
• Innovative mindset with current knowledge of digital design trends
• Advanced knowledge of Adobe Creative Suite; proficiency in prototyping, Microsoft Office and Teams
• Experience in successfully leading creative project teams and individuals in implementing project vision, concept and design of deliverables in various platforms and media; reviewing work, troubleshooting and providing feedback
• Experience in successfully mentoring and coaching creatives in developing conceptual skills, including critiquing design projects and providing constructive feedback in a virtual environment
• Experience working and mentoring in a fast paced, matrixed agency or in-house team environment to develop a range of creative initiatives
• Experience working in a virtual environment with flexibility for a hybrid work arrangement - remotely and at local EY office as required by business needs

Ideally, you’ll also have

• Superb communication skills, active listening and diplomacy when working with internal team members and business partners
• Advanced problem-solving skills to identify, resolve and overcome challenges
• Experience designing for physical events with examples of experiential design in your digital portfolio

As an Executive Support Administrator (ESA) - Vice Chair you will provide extremely high-level, functionally specialized administrative support to Vice Chair executives of the firm. The work of the ESA is closely aligned and integrated with the specialized needs, operations, strategies and business objectives of these top executives and is a highly visible role. You’ll manage confidential projects, perform various administrative activities, applies judgement and identifies solutions to overcome barriers and mitigate risks, with accountability to achieve outcomes. You will have frequent interaction with internal and external clients. You’ll also act as a daily brand ambassador of firm leadership.

Your key responsibilities

• Support high level senior executives and act as trusted advisor
• Manage complex calendars, expenses submission, domestic/international travel, events, meetings and conferences
• Possess and leverage superior knowledge of service line and operational role of executive
• Develop workable and cost-effective solutions
• Balance multiple priorities considering risk, importance, urgency, political impact and other linkages
• Understand the key drivers affecting EY and our clients
• Cultivate and nurture relationships with internal, global business and government leaders and their administrative staff to achieve goals
• Manage project plans to track milestones and deliverables
• Independently compose, format and edit non-technical business documents which may include board meeting materials, presentations and reports
• Protect confidential / proprietary information
• Assist leaders and others to resolve conflicts and issues
• Solicit a constant two-way flow of information from colleagues, customers and leaders
• Set up and manage project plans

Skills and attributes for success

• Creative problem solving, applies discretion using general guidelines to interpret unusual circumstances and procedures with defined policy. Works on problems of moderate to diverse scope where analysis of data is required. Demonstrates judgement in selecting methods and techniques for obtaining solutions.
• Solve complex problems using strong analytical, organizational and research skills
• Skillful attention to details and self-assurance of quality of work performed
• Ability to effectively manage conflicting priorities, organize workflow, and team with colleagues to accomplish tasks and balance workloads
• Proactively leverage and share knowledge with colleagues
• Gain knowledge and develop and demonstrate solid working knowledge of firm structure, service lines, key personnel and organizational policies and procedures
• Independent decision maker exercising discretion/judgement
• Proactively escalate identified or potential issues
• Receive limited supervision, more often work independently

To qualify for the role, you must have

• Bachelor's degree in related discipline or equivalent work experience
• Minimum of 8 years of related work experience as an Executive or Administrative Assistant supporting senior leadership level executives in a large corporate environment or firm
• Ability to work in an EY office or attend EY events
• Flexibility and overtime required
• Light travel may be required

Ideally, you’ll also have

• Advanced skills in MS Office (e.g., Outlook, Teams, Word, Excel, PowerPoint)
• MS SharePoint