Executive Administrative Coordinator Global Leaders - Specific Locations jobs at Ey in United States, Louisville

You’ll implement administrative strategic plans as well asmaintain performance measurements for a customer base of 650-1,500 people. You’ll also monitor financial and operational performance in accordance with established administrative services parameters. We’ll look to you to effectively lead and develop individuals and teams by using people management processes and tools that involve staffing, training, supervising, coaching and performance management to achieve optimal performance.You’ll be part of a high-performing, diverse and inclusive team sharing best practices.

Your key responsibilities

• Manages, counsels and negotiates assignments for approximately 30 executive assistants based on client need and resources
• Solicits ongoing feedback from customers to evaluate and coach executive assistants on their performance
• Sets up full project plans including; objectives, milestones, priorities, team, calendar and nature of deliverables
• Demonstrates proactive business development by initiating discussions with existing internal customers onpossible additional work and satisfaction with current support
• Coordinates and assists with budget planning and is responsible for operating within approved budget
• Meets or exceeds the needs of our internal customers by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
• Creates a teaming and knowledgetransfer culture
• Participates on national projects
• Collaborates across virtual teams to promote seamless service to customers

Skills and attributes for success

• Ability to work with all levels within the firm and build solid relationships with internal groups
• Exercises influence at many levels of the organization
• Proactively identify and address project risks and opportunities
• identify Can pinpoint alternative solutions when necessary
• Excellent communications skills, attention to detail and strong organizational skills
• Project management experience
• Ability to instill confidence and provide leadership in managing people

To qualify for the role, you must have

• Bachelor's degree in a related discipline, or equivalent work experience
• 6-8 plus years of experience
• 2 plus years of experience managing people
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
  

Ideally, you’ll also have

• Strong MS Office (e.g., Outlook, Excel, Word) and various IOS and Android mobile devices

• Proficiency in MS SharePoint

As an Executive Administrative Assistant (EAA), you’ll provide administrative support to a variety of executives within the organization. You may also assist service line or engagement-specific teams. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.

Your key responsibilities

• Organize and manage complex calendars and meeting schedules
• Arrange end to end domestic and international travel applying knowledge of firm policy, submitting for budget approvals, and confirming cross border travel requirements
• Prepare, process and track business expenses in compliance with firm policy
• Prepare and revise documents including presentations, emails, reports and agendas in accordance with firm's standards
• Coordinate internal and external events, in compliance with meeting and events policy and process
• Develop and maintain relationships with internal personnel at all levels to complete support activities
• Manage and coordinate small projects and track progress
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
• Pull operational or engagement reports for tracking and review

Skills and attributes for success:

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
• Proactively coach and share knowledge with colleagues
• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
• Work independently with minimal supervision

To qualify for the role, you must have

• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices

• Proficiency in MS SharePoint

Your key responsibilities

As a Senior Supply chain professional within our Business Performance – Supply Chain team, you will play a pivotal role in optimizing and transforming our organization's supply chain function. You will be responsible for designing and implementing processes to efficiently acquire products and services, ensuring our business model is supported by a resilient and sustainable supply chain. Your expertise will establish frameworks to effectively manage supplier relationships and contribute to the delivery of key projects and solutions.

• Deliver capability to establish, optimize, execute, or transform the organization’s supply chain function.
• Design and implement processes for finding and acquiring products and services.
• Establish frameworks to manage suppliers and maintain a resilient and sustainable supply chain.

Skills and attributes for success

To thrive in this role, you will need a strong foundation in supply chain and supply chain management, with the ability to make decisions based on broad policies and your own knowledge and experience. You should be adept at handling complex issues and applying in-depth evaluation of variable factors to guide your decisions.

• Deep skills in driving client cost reduction efforts in health care, medical supplies, services, equipment, efficiencies in operations.
• Understanding of the health supply chain marketplace, what suppliers are focused on, how to change the narrative for clients, how to conduct detailed market assessments,
• Excellent capability to present opportunities to clients executives and stakeholders, ability to demonstrate confidence in the opportunities and the ability to present why a practice change would benefit the organization and not impact quality of care

• Contribute to the delivery of processes, solutions, and projects.
• Apply judgment and select appropriate methodologies to inform recommendations.
• Accountable for meeting targets impacting the immediate team.
• Coordinate the work of junior colleagues or team members as needed

To qualify for the role, you must have

• A bachelor’s degree in a relevant field

• 2 to 4years of health care supply chain experience
• Technical skills in areas such as Category Management and Strategic Sourcing

• Outsourcing Advisory, cost reduction
• Process Optimization
• Supply chain Strategy and Operating Model
• Supply chain Technology Landscape
• Supplier Management and Contracting
• Supply Chain Sustainability

• Building and Managing Relationships
• Client Trust and Value
• Commercial Astuteness
• Communicating With Impact
• Complex Problem-Solving
• Critical Thinking
• Digital Fluency
• Driving Outcomes
• Hybrid Collaboration
• Learning Agility

Ideally, you’ll also have

• Proven ability to work on complex issues and analyze situations or data requiring an in-depth evaluation of variable factors.
• Experience in providing limited supervision on day-to-day work and more direct supervision on new or non-recurring assignments or projects.
• Capability to provide general guidance to others newer to the role, or at a lower level.