Executive Administrative Coordinator - Specific Locations jobs at Ey in United States, Atlanta

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

In today's business landscape organizations are continuously transforming and evolving to keep pace with change and innovative solutions. This wave of digital transformation and constant evolution introduces a variety of risks, which organizations are not equipped to manage and mitigate on their own. As a professional in our Risk Technology practice, you will assist clients in integrating optimal application security, control, and risk management solutions through their transformation journey. You will belong to an international network of specialists helping our clients enable trust through transformation, while working closely with large scale implementation teams across a variety of enabling emerging technologies and solutions.

As a member of our national Risk Technology practice, you will belong to a network of professionals helping our clients implement trusted technology solutions to enrich and improve decision making, provide visibility and transparency of risk and compliance to stakeholders, and integrate efficient and effective risk management solutions.

As our Risk Technology practice continues to rapidly expand, we are seeking a highly motivated Senior Associate, focused on cloud-based application security, controls, and technology enablement. We need Seniors to help our clients develop and execute sustainable risk management solutions through transformational their efforts. As part of the team, you will work with a wide variety of resources and clients to deliver professional services on strategic and global priority accounts, while accelerating your professional growth.

We will support you with career focused training and coaching to develop, execute, and accelerate your professional goals.

Your key responsibilities

Leveraging your cloud application and industry knowledge, you will lead cross-functional teams in developing innovative solutions for clients that will assist them in evolving and sustaining a risk management program through transformation. You will support EY teams responsible for transforming organizations' front, middle, and back office through implementation of leading practice cloud-based technology solutions.

Skills and attributes for success

• You will leverage your proven track record of cloud-based application experience, technical knowledge, and strong interpersonal skills, to effectively deliver quality results in the assessment, design, and implementation of controls, security, and risk management solutions.
• Deliver facts, analyses, and recommendations in an accurate, clear, and concise manner.
• Foster relationships with client personnel at appropriate levels
• Drive high-quality work products on your team within expected timeframes and budget
  

To qualify for the role, you must have

• A bachelor’s or master’s degree and approximately 2-3 years of related work experience
• Demonstrate a deep understanding of business processes across one or many cloud base applications (e.g., purchase-to-pay, hire-to-retire, customer-to-contract), technical application security design and configuration, application role maintenance and user provisioning processes.
• Internal controls within and around the Oracle or cloud-based applications
• Oracle Applications security and how to achieve a design that enables an end user but also establishes control.
• Advanced project management and client service skills
• Excellent teaming skills
• A valid driver’s license in the US and a valid passport required; willingness and ability to travel both domestically and internationally to meet client needs
  

Ideally, you’ll also have

• Experience integrating, managing, or assessing security and controls for cloud-based applications.
• ERP implementation project management and support experience (Oracle and/or Workday experience is a plus)
• Industry related certification (e.g., CISA, PMP, CIA, RICS); non-certified hires are required to become certified within 1 year from the date of hire
  

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Full time employment, Monday – Friday, 40 hours per week, 8:30 am – 5:30 pm.

MINIMUM REQUIREMENTS:

Must have a Bachelor’s degree in Finance, Accounting, Business, Law, Management Information Systems, Computer Science, Tax, or a related field and 5 years of progressive, post-baccalaureate work experience. Alternatively, will accept a Master’s degree in Finance, Accounting, Business, Law, Management Information Systems, Computer Science, Tax, or a related field and 3 years of work experience.Must have 3 years of experience working in a professional services firm, a consulting firm, or a mid-sized/regional to large-sized/national public accounting firm, or in an in-house role.Must have 3 years of experience with current data analytics and visual tools, including Power BI, Power Pivot, Power Query and/or Alteryx.Must have 2 years of experience analyzing data related to 2 or more of the following: FDII, BEAT, GILTI Planning, R&D Credits, Meals & Entertainment, Revenue & Expense Recognition, Sec.174, Cost Segregation, Capitalization & Cost Recovery, Transaction Costs, Lobbying Expense Analysis and Inventory/UNICAP.Must have 2 years of experience in data mining tools.Must have 2 years of experience guiding junior tax or data analytics professionals by providing effective performance feedback and ensuring team responsibilities are consistent with skills and developmental goals.Employer will accept any suitable combination of education, training, or experience.