Administrative Assistant jobs at Ey in Malta

You’ll be supporting our business assisting with various administrative tasks. This will mean working hand-in-hand with professionals and playing an integral part in the success of our organisation.

Your responsibilities

You will be responsible for providing a range of support services including but not limited to:

• Provide secretarial and administrative support
• Providing assistance with client acceptance onboarding and compliance
• Ongoing billing of clients and any necessary follow up
• Working on EY systems to set up and manage clients
• Carrying out any required secretarial duties as delegated by management.

What are we looking for?

• 2 years’ experience in a similar role
• The ideal candidate must possess knowledge of KYC & Client onboarding rules
• The ability to read, speak and write effectively in English
• IT literate with touch typing skills
• Excellent working knowledge of Microsoft tools
• Problem solving approach
• An analytical mind-set and a hard-working attitude
• Reliability and trustworthiness
• The desire to work as part of a team

What we offer

EY exists to build a better working world, helping to create long-term value for clients, people, and society and build trust in the capital markets.

You’ll help our clients meet their reporting requirements by accurately reporting on financial statements and providing meaningful insights into accounting and reporting matters. In return, you can expect leading-class learning and development tailored to your unique interests and motivations. You’ll be given all the skills, knowledge and opportunities to progress and become ready to build a better working world for our people, our clients and the communities that support us.

Your key responsibilities

Everything you’ll do will come back to providing exceptional audit activities for our clients. As you build your knowledge and experience, you’ll become a credible advisor, influencing clients and engagement teams on resolutions that will impact entire industries.

• Working in a team, getting to know our clients, their businesses and how they work.
• Interacting with clients to collect all the necessary data and information to carry out the audit.
• Support the planning, leading fieldwork, managing performance and keeping engagement leaders updated on audit engagements.
• Completing audit processes and documenting higher-risk areas to increase your technical and business skills in areas such as revenue, costs, financial instruments and tax.
• Analysing the data that goes into a financial statement to make sure it is true and fair.
• Building and maintain productive working relationships with client personnel
• Constantly developing your understanding of current market trends and processes and sharing your knowledge to develop junior colleagues.

Skills and attributes for success

• Leading fieldwork, managing performance and keeping engagement leaders updated on audit engagements.
• Completing audit processes and documenting higher-risk areas to increase your technical and business skills in areas including revenue, financial instruments and income taxes.
• Engaging clients and providing authoritative advice and professionalism throughout transactions.
• Constantly developing your understanding of current market trends and processes and sharing your knowledge to develop junior colleagues
• Understanding our clients’ unique ambitions and needs and referring them to colleagues in other teams and areas to broaden our business relationships where possible.

To qualify for the role you must have

• Masters in Accounts, ACA/CA/ACCA or an equivalent international qualification.
• Minimum of 3 years relevant work experience.
• Thorough knowledge of current auditing techniques.
• Experience across the entire audit process.
• Application of IFRS and local GAAP.
• Track record of leading, planning, execution and reporting on audits.
• Excellent communication and negotiation skills and a collaborative approach to management.
• Proven experience in delivering external audit and assurance engagements.
• Understanding of risk-based auditing and risk and control strategies.
• Understanding of Q&RM procedures.
• Compliance with and understanding of regulatory requirements.

What we look for

We’re interested in leaders with a genuine creative vision and the confidence to make it happen. You can expect plenty of autonomy in this role, so you’ll also need the ability to take initiative and seek out opportunities to improve our current relationships and processes. If you’re serious about auditing and ready to take on some of our clients’ most complex issues, this role is for you.

Your responsibilities

You will be responsible for providing a range of support services including but not limited to:

• Providing secretarial and administrative support to ensure efficient operations at the office
• Assisting with travel arrangements for the team
• Ongoing billing of clients and any necessary follow ups
• Working on EY systems to set up and manage clients, updating data ensuring accuracy and confidentiality
• Carrying out any required secretarial duties as delegated by management
• Handle correspondence and communicate effectively with clients and staff
• Schedule appointments and organize meetings, including preparing agendas and taking minutes
• Prepare, file, and maintain documents, reports, and records
• Monitor, order, and control office supplies
• Greet visitors and clients, providing them with information and assistance as needed
• Coordinate office activities and operations to ensure efficiency and compliance with company policies
• Assist in special projects and tasks as assigned by management

Skills andExperience:

• 2 years’ experience in a similar role
• The ability to read, speak and write effectively in English
• IT literate and possess excellent working knowledge of Microsoft tools
• Problem solving approach
• An analytical mind-set and a hard-working attitude
• Reliability and trustworthiness
• The desire to work as part of a team

If you are interested in being part of a dynamic team, serving clients and being their single point of contact on all matters relating to their business, ACR might be the career for you. As a member of the ACR team you will be offering professional services to local and global clients of the firm. You will work in an integrated manner and collaborate with other EY business units to offer to clients complete service solutions. Our aim is that your work and contribution to the team will bring many advantages to our clients, to us and to you.

Your Key Responsibilities

Everything you’ll do will come back to providing exceptional service to our clients. Some responsibilities include:

• Posting transactions and maintaining accounting records.
• Assist in the preparation of management accounts, budgets and other financial reports required by clients.
• Assisting the entity’s Directors in ensuring the company's compliance.
• Assisting with daily administrative tasks and executing other ad-hoc requests.
• General administration of bank accounts.
• Prepare financial statements and liaising with the auditors

Skills and Attributes for success

• A’Level standard of education
• Ideally in the process of obtaining an ACCA qualification or equivalent qualification.
• Good written, IT and verbal communication skills.
• Have a sound knowledge of IFRS and GAPSME reporting standards.
• Willingness to learn and develop professionally in a fast-paced environment.
• Strong teamwork and leadership skills.
• Keen attention to high quality, details and accuracy.

What we offer

You’ll be supporting our business assisting with various administrative tasks. This will mean working hand-in-hand with professionals and playing an integral part in the success of our organisation.

Your responsibilities

You will be responsible for providing a range of support services including but not limited to:

• Provide secretarial and administrative support
• Providing assistance with client acceptance onboarding and compliance
• Ongoing billing of clients and any necessary follow up
• Working on EY systems to set up and manage clients
• Carrying out any required secretarial duties as delegated by management.

What are we looking for?

• 2 years’ experience in a similar role
• The ideal candidate must possess knowledge of KYC & Client onboarding rules
• The ability to read, speak and write effectively in English
• IT literate with touch typing skills
• Excellent working knowledge of Microsoft tools
• Problem solving approach
• An analytical mind-set and a hard-working attitude
• Reliability and trustworthiness
• The desire to work as part of a team

What we offer

EY exists to build a better working world, helping to create long-term value for clients, people, and society and build trust in the capital markets.

Your key responsibilities

You will be working a selection of clients where you are the assistant VAT controller for the VAT/GST compliance outsourced to EY, including:

• Liaise with your international clients and colleagues with respect to VAT compliance matters
• Monitoring the quality of the indirect tax data and reports of your clients
• Prepare/Review indirect tax returns
• Follow up on legislative changes and business changes in order to ensure that the systems and/or processes are updated
• Actively participate to the training and coaching session in your development plan to ensure continuous development of your technical knowledge

Skills and attributes for success

• Innovative & problem resolution focus with strong communication skills, both written and verbal
• A desire to learn and develop into the role
• Ability to plan and prioritize work

To qualify for the role you must have

• Basic understanding of tax compliance.
• Basic understanding of IT-systems and VAT
• Fluency in English – written and spoken.
• Excellent communication skills.

What we offer

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.