Administrative Assistant jobs at Boston Scientific

Strategic Leadership & Commercial Execution

• Develop and execute strategic plans for the product portfolio, ensuring alignment across internal and external teams.
• Translate customer needs into actionable strategies that drive adoption, market share, and revenue growth.

Cross-functional Collaboration & Communication

• Serve as the internal product expert and key point of contact across the organization, providing strategic insight, market context, and portfolio guidance.
• Collaborate with Sales Operations, Integrated Communications, Field Sales, and other stakeholders to develop innovative marketing programs and sales tools.
• Partner with international colleagues to align global strategy with local market insights and opportunities.

Analytics, Market Insights & Product Expertise

• Serves as a clinical and functional expert to external and internal customers and the broader organization: the "go-to" person for guidance, insight and questions on capital and disposable product portfolio
• Conduct regular financial analyses to assess performance, identify trends, and refine commercial tactics.
• Gather and synthesize feedback from key opinion leaders, customers, market research, and internal stakeholders to inform portfolio decisions.
• Leverage core marketing competencies such as segmentation, positioning, messaging, and channel strategy to support top- and bottom-line growth.

Required Qualifications:

• Bachelor’s degree required.
• Minimum of 6 years of experience in strategic marketing, product management, or commercialization roles, preferably within healthcare or medtech.
• Demonstrated ability to develop and execute go-to-market strategies and value propositions.
• Strong influencing skills, with the ability to lead cross-functional teams without direct authority.
• Proven experience working with customers and internal partners to drive results.
• Strong analytical skills and financial modeling capabilities, with a strong understanding of market dynamics and competitive positioning.
• Willingness to travel domestically and internationally up to 30%.

Preferred Qualifications:

• MBA or other advanced degree preferred.
• Experience with medically oriented or clinically regulated products.
• Familiarity with new product development processes and commercialization within regulated industries.
• Global mindset and experience collaborating with international teams to adapt strategies for local markets.

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

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Job Purpose:

Reporting to the Senior Maintenance Engineer, the role of Maintenance Technician is to provide electrical and mechanical maintenance support to ensuring that equipment asset performance is maximised. A high maintenance standard is a must as is adherence to quality standards and safety.

Key Responsibilities:

• Maintain Planned Preventative Maintenance through CMMS System (BMRAM)
• Carry out the maintenance of production process equipment, to include planned preventative and unplanned maintenance tasks.
• Carry out detailed root cause analysis on breakdowns to implement corrective repairs. Review planned preventative maintenance procedures (PM’s) to improve their quality and effectiveness and manage amendments to same though the Senior Maintenance Engineer and/or CMMS admin where appropriate.
• Provide support to the Line support team and systems to maximise equipment uptime for the Value Streams in accordance with the requirements of the business.
• Assist the department in achievement of world class equipment uptime (M.T.T.R. and M.T.B.F. metrics) through the utilisation of downtime and OEE (Overall Equipment effectiveness) data.
• Work with Senior Maintenance Engineer and Value Streams to identify & implement projects for permanent solutions of known recurring equipment downtime issues. Promote an environment of continuous improvement and innovation in line with lean thinking and Operational Equipment Excellence.
• Participate and support the 5s + Safety program within the Value Streams & Equipment Management areas as appropriate.
• Promote and participate in the Maintenance departments Continuous Improvement Program.
• Reporting of work status on a timely basis to the Senior Maintenance Engineer and Value Stream team leaders as appropriate.
• Maintain log of activities carried out on equipment i.e. actual hours works, spare parts used, equipment downtime etc using the site Computerised Maintenance Management System (BMRAM).
• Ensure compliance to all aspects of the Company’s Health, Safety and Environmental procedures.
• Ensure all activities are carried out in accordance with the GMP requirements.

Education & Experience:

• NFQ Level 6 Higher certificate qualification in STEM, Automation Systems or or Mechatronics
• Relevant working knowledge of an FDA regulated industry and GMP requirements.
• Experience working in a Cleanroom environment
• Previous experience working with a CMMS (preferably BMRAM) in a maintenance role
• Minimum 3-5 years’ experience in a regulated manufacturing environment.
• Knowledge & Experience in OEE systems/software applications
• Strong electrical and electronic repair and diagnostic skills
• Strong mechanical systems problem solving & repair skills
• Experience in pneumatic fault finding and repair
• Experience with high-speed automated manufacturing equipment
• Experience with maintenance of Vision inspection systems
• Experience in the operation & programming of Programmable Logic Controllers, Drives, HMI’s etc.
• Demonstrate levels of theoretical knowledge with practical application.
• Good teamworking & communication skills
• Good computer skills.

To search and apply for open positions, visit:

Your responsibilities will include:

• Create/maintain accurate data entry into the complaint management system for inspected returned product.
• Returned product decontamination and route products to Complaint Investigation Site (CIS) labs.
• Review and process returned paperwork.
• Returned product retention including physical archival, maintaining accurate archive records, and product scrap.
• Respond to internal and external customer queries concerning product location, credit, or special needs or procedure changes relating to product processing.
• Understand and adhere to general safety practices, departmental process requirements and the Boston Scientific Corporation Quality Policy.
• May be responsible for SAP transactions and correct SAP error log reports.
• May perform routine laboratory testing in accordance with established procedures for returned products. Document analysis findings into complaint management system.
• Actively interface with other Boston Scientific departments to corroborate special needs or procedure changes for product processing.
• Participate in continuous improvement activities.

Required qualifications:

• 3 years of experience with a High School Degree or an equivalent combination of education/work experience

Preferred qualifications:

• 1 year of relevant experience (data entry, shipping/receiving, decontamination, or other post-market experience)
• Degree in engineering or a science-related field

Maximum Salary: $ 71552

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance test requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.

Primary focus is providing administrative support for multiple managers and/or directors in selling organization in order to relieve them of administrative details. Works under general supervision and receives detailed instructions only for new assignments.

Your Responsibilities will include:

• Performs general administrative duties that may include coordinating meetings/calendar management, arranging travel, and ordering/maintaining supplies.
• Prepares expense reports for selling managers and directors.
• Schedules appointments and makes travel arrangements.
• Plans and coordinates meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
• Assists in the preparation of reports, graphs, and presentations using Microsoft Office tools.
• Creates purchase orders in Ariba/MyBuy and manages a small number of invoices.
• Onboards new employees, maintains vacation records, and assist sales team with administrative tasks.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Willingness to be flexible, assume additional responsibilities, and coordinate activities with co-workers
• Ad hoc projects as required.

Required Qualifications

• 1 year of experience with Associate’s or Bachelor’s degree preferred.
• Proven experience working in a fast-paced organization.
• Strong communication skills (verbal and written) and interpersonal skills with ability to work across multiple levels of an organization.
• Strong proficiency in MS Outlook, SharePoint, Word, Excel & PowerPoint.
• Strong sense of responsibility and urgency as well as attention to detail.
• Strong customer-service orientation and professional demeanor.
• Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

About the role:

The Administrative Assistant IV will be responsible for the oversight and management of administrative duties in support of the Vice President and the staff of Directors.

Your responsibilities will include:

• Management active calendar of appointments; completing complex expense reports; composing and preparing correspondences of confidential nature; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Acts as conduit to internal communications within senior leadership.
• Serves as point of contact for internal and external stakeholders. Contacts are frequent within and outside the organization and involve obtaining and providing information on matters of critical importance to the organization and usually are sensitive/confidential in nature.
• Plans, coordinates and ensures the leader’s schedule is followed and prioritized.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leader’s time and office.
• Works closely and effectively with the leader to keep them well informed of upcoming commitments and responsibilities, through proactive engagement with leader.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
• Anticipates and coordinates projects/assignments, organizes others schedules to meet deadlines.
• Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, coordinating travel arrangements, ordering audio-visual equipment and working with facilities to ensure room configurations.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Orders office supplies and equipment and performs or arranges for routine maintenance of basic office equipment.
• May assist in establishing office policies and procedures and coordinate special projects and department activities.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.

Required qualifications:

• High School Diploma or equivalent
• 8-10+ years of direct work experience supporting senior level leadership
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Proven experience in providing administrative support to senior executives in a fast-paced organization, including handling of sensitive or confidential information.
• Strong communication skills (written and verbal) and interpersonal skills with the ability to work across multiple levels within the organization and build relationships with stakeholders and external partners.
• Previous experience supporting multiple senior leaders, event planning, travel and expenses, and written communications.
• Ability to provide proactive solutions in complex situations that may be ambiguous.
• Strong proficiency in Word, Excel, PowerPoint, Expense Management and Travel programs.
• Strong sense of responsibility and urgency with the ability to perform and prioritize multiple tasks seamlessly with attention to detail.
• Strong customer minded approach and professionalism.

Preferred qualifications:

• Associate or bachelor’s degree

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

About the role:

Perform all duties to ensure proper physical and systematic receipt, putaway, replenish, pick, and shipment of medical devices, while identifying, resolving, or elevating issues in a timely manner. Understand and adhere to all SOP’s and compliance requirements. Transact and process materials as required. Understand and carry out Boston Scientific Quality Policy. At Boston Scientific, we value collaboration and synergy. Relocation assistance is not available for this position at this time. Boston Scientific will not offer sponsorship or take over sponsorship of an employment VISA for this position at this time.

Your responsibilities will include:

• Accuracy of transactions and physical movement of product from receipt, putaway, pick, ship.
• Process orders for Internal/External customers meet all specified handling requirements.
• Required training to Standard Operating instructions and follow processes with strict adherence. Daily housekeeping required. Adherence to work rules required. Adherence to safety rules required.
• Lifting, standing, bending, reaching, required.
• Use of computer devices, printers, product handling device -pallet jacks, other equipment as required.
• Understanding of lean principles. Performance of cycle counts.
• Performs other duties as required.
  

Required qualifications:

• 2 Years with high school diploma/degree/equivalent, or an equivalent combination of education/work experience
• Certification in assigned area preferred
  

Maximum Salary: $ 55328

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance test requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.

About the role:

Maintenance of research animal health and assist in laboratory needs.

Your responsibilities will include:

• Follow all Boston Scientific safety and security policies during shifts by maintaining a working knowledge of applicable regulations and complying with all applicable SOPs, regulations and other internal requirements.
• Ensure that all appropriate regulations, procedures and data collection protocols are being followed throughout the course of a study and delay studies, if necessary, until the manager and/or study director can be notified.
• Accurately maintain and backup all necessary records to ensure compliance with all applicable regulations, including animal treatment records, data forms, and drug logs, by carefully recording data, problems noted, resources consulted, and action taken.
• Clean and maintain assigned areas of the lab by assisting with kennel and animal care as needed and communicating any animal health status issues to attending DVM and study director/sponsor.
• Ensure all laboratory instruments are properly cleaned, sterilized, and packed for use.
• Maintain cleanliness and organization of procedure and preparation rooms, ensuring all supplies are adequately stocked.
• Assist with inventory management, including verifying and restocking supplies as needed.
• Process clinical pathology samples and prepare them for shipping.
• Perform regular checks on animal data to ensure accuracy and completeness.
• Assist with the arrival and acclimatization of new animals to the facility.
• Conduct monthly weight checks on animals and record data accurately.
• Provide training and enrichment activities to support animal behavior and well-being.
• Perform light cleaning duties in kennels to maintain a clean and safe environment for animals.
• Perform administrative tasks such as scanning documents and supporting Study Directors (SD).
• Maintain up to date knowledge of all equipment, support instruments, test equipment, Boston Scientific products, and routine and advanced veterinary techniques by consulting appropriate journals and attending appropriate training.
• May assist with/conduct necropsies under the direction of the DVM/pathologist, by properly labeling and documenting specimens, photographing gross pathology, coordinating histopathologic exams, and logging histopathologic reports immediately upon completion of necropsy.
• May assist in pathology assessments by preparing, sending and receiving specimens to/from contract labs according to GLP guidelines.

Required qualifications:

• An Associate degree or equivalent combination of education/work experience

Maximum Salary: $ 59384

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance test requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.