Office Services Supervisor jobs at Boston Scientific in Poland, Warsaw
Boston Scientific Office Services Supervisor Poland, Masovian Voivodeship, Warsaw
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As the Office Services Supervisor, you will oversee day-to-day office operations to ensure an efficient, productive, and engaging workplace environment. Partnering with local and regional leadership, you will support facilities management, real estate activities, and vendor coordination, while helping drive Boston Scientific’s workplace strategy. Reporting to the Office Services Manager, EMEA, this role plays a key part in maintaining a high-quality employee experience across our Warsaw office.
Your responsibilities will include:
- Managing real estate activities such as site leases, contracts, negotiations, renewals, and terminations in coordination with Global Real Estate and Legal.
- Driving workplace strategy by monitoring space utilization, capacity planning, and population forecasting to support strategic site planning.
- Leading day-to-day office operations, including vendor and contract management, janitorial services, canteen/café services, office supplies, and reception.
- Supporting capital projects, including budgeting, reporting, and ensuring compliance with global design guidelines.
- Guiding, coaching, and developing employees where applicable, while fostering a diverse and inclusive workplace culture.
Required qualifications:
- Bachelor’s degree in a relevant field and minimum of 5 years' experience in a professional role.
- Proven experience in office or facility management and people management within international organization
- Demonstrated success in project and budget management.
- Strong organizational and problem-solving skills with the ability to work independently.
- Excellent communication skills in English and fluent Polish
- Proficiency in MS Office applications
What we can offer to you:
- Exposure to a collaborative and multicultural environment.
- Career development in a fast-growing and innovative organization.
- Language courses and continuous learning support.
- Free and confidential counselling services (psychological, legal, financial).
- Comprehensive benefits package including parental leave, private medical care and life insurance.
- Access to company stock purchase program, lunch and sport cards.
These jobs might be a good fit
Boston Scientific Stażysta ds Wsparcia Administracyjnego - Global Business Ser... Poland, Masovian Voivodeship, Warsaw
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Opis stanowiska:
Poszukujemy Stażysty ds. Wsparcia Administracyjnego, który dołączy do naszych zespołów Payroll oraz Global Business Services (GBS), wspierając działania w krajach regionu EMEA. To idealna rola dla osoby, która lubi pracować z danymi, systemami i różnymi działami, zapewniając płynność procesów biznesowych. Będziesz zajmować się koordynacją informacji, dbaniem o spójność danych oraz wspieraniem narzędzi cyfrowych usprawniających pracę organizacji.
Twoje obowiązki:
· Wsparcie działań GBS i Payroll w zadaniach administracyjnych w regionie EMEA.
· Utrzymywanie i aktualizacja treści wewnętrznych (np. FAQ) na portalu firmowym.
· Przygotowywanie i dostarczanie raportów zespołom wewnętrznym i interesariuszom.
· Organizowanie i uzgadnianie danych na potrzeby raportowania i operacji.
· Weryfikacja i kontrola danych pracowników w systemach.
· Wsparcie testów i dokumentacji w ramach inicjatyw automatyzacji procesów.
Szukamy osoby, która:
· Jest w trakcie studiów licencjackich lub ukończyła kierunek administracja, języki lub pokrewne.
· Biegle posługuje się językiem angielskim i niemieckim (min. B2+). Znajomość innych języków będzie atutem.
· Posiada silne umiejętności organizacyjne i administracyjne.
· Dobrze zna pakiet Microsoft Office i szybko uczy się nowych systemów.
· Jest skrupulatna, analityczna i potrafi rozwiązywać problemy.
· Potrafi pracować samodzielnie oraz w zróżnicowanym, międzynarodowym środowisku.
· Dobrze zarządza czasem i priorytetami.
Oferujemy:
· Umowę stażową do 12 miesięcy, elastyczne godziny (30–40 godz./tyg.).
· Model hybrydowy (3 dni w biurze).
· Międzynarodowe środowisko pracy i wspierających współpracowników.
· Możliwość rozwoju umiejętności administracyjnych i koordynacyjnych w globalnej organizacji.
· Nowoczesne biuro w centrum Warszawy.
Lokalizacja: Warszawa (Hybrydowo)
Start: Grudzień/Styczeń 2025
These jobs might be a good fit
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As the Office Services Supervisor, you will oversee day-to-day office operations to ensure an efficient, productive, and engaging workplace environment. Partnering with local and regional leadership, you will support facilities management, real estate activities, and vendor coordination, while helping drive Boston Scientific’s workplace strategy. Reporting to the Office Services Manager, EMEA, this role plays a key part in maintaining a high-quality employee experience across our Warsaw office.
Your responsibilities will include:
- Managing real estate activities such as site leases, contracts, negotiations, renewals, and terminations in coordination with Global Real Estate and Legal.
- Driving workplace strategy by monitoring space utilization, capacity planning, and population forecasting to support strategic site planning.
- Leading day-to-day office operations, including vendor and contract management, janitorial services, canteen/café services, office supplies, and reception.
- Supporting capital projects, including budgeting, reporting, and ensuring compliance with global design guidelines.
- Guiding, coaching, and developing employees where applicable, while fostering a diverse and inclusive workplace culture.
Required qualifications:
- Bachelor’s degree in a relevant field and minimum of 5 years' experience in a professional role.
- Proven experience in office or facility management and people management within international organization
- Demonstrated success in project and budget management.
- Strong organizational and problem-solving skills with the ability to work independently.
- Excellent communication skills in English and fluent Polish
- Proficiency in MS Office applications
What we can offer to you:
- Exposure to a collaborative and multicultural environment.
- Career development in a fast-growing and innovative organization.
- Language courses and continuous learning support.
- Free and confidential counselling services (psychological, legal, financial).
- Comprehensive benefits package including parental leave, private medical care and life insurance.
- Access to company stock purchase program, lunch and sport cards.
These jobs might be a good fit
