דרושים Administrative Assistant Licensing ב-Netflix ב-United States, Los Angeles

Provide a wide variety of support functions to Directors within our Experience Design Organization, including but not limited to:

• Event planning (e.g. offsites, workshops, conferences, internal team events, etc.)

• Travel arrangements (domestic and international)

• Expenses

• Heavy calendar coordination

• Organization and prioritization to be able to handle and process multiple, sometimes competing, requests.

• Strong partnership and communications across cross-functional leaders and among Admins and EAs supporting those groups.

• Follow up/follow through and execution.

• Curiosity about the business context to be able to flag team misalignments or question prioritization.

• Set/create limits for the team and push back when requests are unrealistic.

• Strong voice on the team and enthusiastic participation.

• Proactivity to spot trends and help to bring attention to needs.

• Ability to be discrete and handle sensitive information.

The Must-Haves

• 5+ years of applicable Administrative Assistant experience in a fast paced environment supporting multiple leaders at one time.

• Strong instincts around people and organizations with demonstrated ability to influence

• Strong conflict resolution and negotiation skills and the ability to collaborate

• A willingness to fail fast and learn

• Earnest, mature, and ego-free. You welcome candid feedback and can constructively give it as well

• When faced with ambiguous situations, using data, intuition, and knowledge to make informed decisions

• Ability to adjust to changing priorities, handling new responsibilities, and remaining flexible in a dynamic work environment

• Self motivated, quick thinking, and enthusiastic

• Liaise, influence, and build relationships with local/regional business partners to ensure their business’ allocation, adjacency and spatial needs are met, validating yearly headcount projections and short-term spatial programming/technical requirements

• Proactively analyze, track, and report space and occupancy trends based on local headcount forecasting, business org changes, and space requirements

• Partner with the global S&O Planning, Systems and Analytics teams to strategize long-term occupancy and spatial solutions, develop workplace pilots specific to the region to support hybrid workplaces, and inform best practices for real estate decisions

• Partner closely and develop relationships with cross-functional local teams, including Workplace Moves and Design/Construction to support existing sites

• Develop move scenarios in collaboration with local Moves teams for existing sites

• Perform spatial analysis to proactively drive change in seating strategies, maximizing space utilization

• Be a champion of change management for end users - creating, contributing, and maintaining employee resources to navigate workplace strategies (assigned seating, flex seating, hybrid work, etc).

• Contribute to presentations for highly visible projects for a wide range of audience (ie: senior leadership), containing but not limited to workplace standards, agile work environments, and campus-wide move migrations

• Engage with a variety of business groups (including admins and executive leadership) on conceptual space occupancy plans and recommendations to stakeholders, subsequently preparing block plans or stacking diagrams

• Keep up to date with emerging trends and insights with regards to workplace strategy, design, and best practices

• Other duties may be assigned

• Travel up to 25% of the time

• BA/BS degree or equivalent combination of education, training, and experience in Architecture, Interior Architecture, or Space Planning

• 3+ years of experience in workplace strategy, occupancy, and space planning

• Comfortable in a fast-paced, open, collaborative environment

• High degree of flexibility and the ability to collaborate, problem solve, and multitask

• Proficiency in Google Suite, specifically Sheets, including advanced data manipulation and analysis skills, with the capability to effectively interpret and present data insights.

• Experience with CAFM systems (preferably Serraview/Eptura)

• Knowledge of ADA requirements and building codes

• Ability to read and interpret floor plans and construction documents

• Excellent interpersonal communication skills, including with senior leadership

• Demonstrated ability to work in a fast-paced, team-based, deadline-oriented environment

• Ability to effectively manage complex tasks and prioritize multiple projects and competing priorities

• Ability to develop business cases and service requirements while creating and managing strategic alliances

• Ability to build internal networks and work cross-functional

• Excellent organizational and project management skills

• Strong analytical and problem-solving skills

• Demonstrated ability to produce reports/documents

• Strong presentation and facilitation skills

Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $50,000- $190,000.

The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to exercise good judgment and significant initiative. This role is based in Los Angeles, CA.

Responsibilities include, but are not limited to:

• Proactively maintaining the calendar for multiple executives in Finance, including scheduling, rescheduling and confirming meetings multiple weeks to months in advance

• Scheduling both internal and external meetings

• Creating and proactively maintaining meeting agendas

• Maintaining a log used to track projects, their status and proactively keeping leadership team informed

• Taking notes in meetings and circulating appropriate information to the greater team

• Coordinating detailed and sometimes challenging travel arrangements (domestic and international), maintaining passports, visas, global entry, as well as keeping VP aware of travel restrictions and proactively scheduling/completing any/all applicable appointments/paperwork prior to and during travel

• Detailed and proactive expense reporting

• Maintaining internal and external cross functional partnerships along with heavy communication internally and externally

• Proactively creating and maintaining presentations and documents using powerpoint and Google Slides

• Ability to single handedly plan and execute multi-day, multi-person offsites and events

• The want and ability to provide in depth assistance with VP and team projects as needed

• Flexibility to work in a fluid environment, providing additional support within finance admin community/team

Qualifications:

• BA/BS Degree and/or experience commiserate with 8+ Years as an executive assistant

• Team-player who operates in an extremely fast paced, ever changing environment as well as a team-oriented setting

• Ability to be discrete and maintain confidential information

• Understanding of how to prioritize and respond accordingly - sometimes without the direction of the executives themselves

• The ability to understand what’s best for the business and make decisions accordingly

• The ability to “see the future”, flag and act accordingly

• Strong written and verbal communication skills and the ability to multitask

• Strong proficiency in Google Suite (sheets) and Slack

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top-of-market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000- $240,000.

The Role:

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

• Maintain calendars for 2-3 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events

• Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas

• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport

• Process expense reports

• Assist with onboarding new hire tasks for this team

• Display professionalism in communication with internal and external partners

• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.

Qualifications:

• 5+ years as an Executive/Administrative Assistant

• Prior experience supporting executives is preferred

• Event organization experience

• Strong written and verbal communication skills and the ability to multi-task

• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel

• Ability to be discrete and maintain confidential information

• Understanding of how to prioritize and respond accordingly

• Team-player who operates in a fast-paced team-oriented setting

The successful candidate will be self-motivated, quick-thinking, flexible, and able to work autonomously to juggle multiple responsibilities with a strong emphasis on organization and unwavering attention to detail. This is a demanding and fast-paced position that requires someone who can exercise good judgment and significant initiative.

This position is based out of our Los Angeles office.

Responsibilities:

• Partner with your executives and other admins, anticipating (and flagging or solving for) needs and gaps

• Provide proactive support to ensure teams can focus on their primary duties

• Efficiently manage complex calendars for multiple executives, ensuring meetings are scheduled, prioritized, and confirmed across different time zones

• Arrange domestic and international travel accommodations, including potential itinerary or schedule changes on short notice

• Maintain digital and physical organization of files, process travel and expense reports

• Serve as an effective knowledge base for the team, especially regarding processes and procedures, and provide assistance in a hands-on, proactive manner

• Build strong working relationships with a wide range of company partners

• Assist and prep for team meetings and events, both on-site and off-site

• Generate a positive and welcoming atmosphere

• Serve as a communication hub, fostering collaboration and transparency across different teams and departments

Qualifications:

• 5+ years of experience as an Administrative Assistant (or similar) supporting directors or above

• Strong organizational skills with the ability to prioritize competing tasks while maintaining attention to detail

• Excellent written and verbal communication skills

• Technologically savvy and proficient in Google Workspace

• Ability to work autonomously and collaborate effectively in a fast-moving environment

• High degree of empathy

• Ability to create a positive and welcoming atmosphere for team members and external partners

• Excellent judgment and integrity

• Proficiency with domestic and/or international travel coordination

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000- $240,000.