Vimeo Executive Assistant 

United States, New York, New York 

291076812

*Please note this is a hybrid role in our NYC office*

What you’ll do:

• Coordinate internal and external meetings
• Manage ever-changing calendars, including booking and managing conference rooms
• Coordinate travel arrangements
• Process expenses through Oracle and reconcile department P-Cards in Visa Spend Clarity in compliance with company purchase and T&E policies
• Manage, organize, and safeguard confidential material, displaying the utmost level of discretion and ethical standards
• Coordinate internal and external events, including team presentations, and leadership strategy off-site/on-site sessions
• Partner with internal Executive Assistants to ensure smooth day-to-day communication and organization

Skills & knowledge you should possess:

• 4+ years’ experience providing administrative support to multiple executives
• 2+ years’ experience coordinating travel logistics on behalf of multiple executives
• 2+ years’ of calendar management and expense report management for multiple executives
• Highly proficient in Google Suite
• Expert at balancing competing priorities, with the ability to anticipate needs and stay one step ahead
• Outstanding written and verbal communication skills and exceptional follow-through
• Thoughtful about problem-solving and demonstrates mature judgment in difficult or complex situations
• Trustworthy and treats all company matters with discretion
• Confidently flexible and comfortable with change

Base Salary Range:

• NYC Metro: $37.00-$52.40 hourly

We also offer paid time off, generous 401k match, commuter benefits, Health Savings Account (HSA), Flexible Spending Account (FSA), fertility reimbursement, group term life insurances, wellbeing resources, and more.