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Optimove Personal Assistant CEO 
Israel, Tel Aviv District, Or Yehuda 
707025077

13.08.2024

Personal Support:

  • Household Management: Coordinate household staff, maintenance schedules, and oversee personal projects.
  • Travel Arrangements: Plan and manage personal and family travel, including accommodations, itineraries, and reservations.
  • Personal Errands: Handle daily errands and personal tasks as needed.
  • Finance Management: Assist with managing personal finances, including bill payments, expense tracking, and liaising with financial advisors.

Business Support:

  • Schedule Management: Maintain and organize the CEO’s business calendar, including scheduling meetings, appointments, and conferences.
  • Email & Communication: Manage the CEO’s inbox, respond to emails, and handle communication on behalf of the CEO when necessary.
  • Meeting Coordination: Arrange internal and external meetings, prepare agendas, and ensure the CEO is well-prepared.
  • Travel Coordination: Plan and book business travel, including flights, accommodations, and ground transportation.
  • Document Preparation: Assist in preparing reports, presentations, and other business documents.

Qualifications:

  • Experience: 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives.
  • Skills: Strong organizational skills, attention to detail, and the ability to multitask and prioritize effectively.
  • Communication: Excellent verbal and written communication skills in English.
  • Discretion: High level of confidentiality and professionalism.
  • Tech-Savvy: Proficiency in MS Office Suite, Outlook, and scheduling software.
  • Adaptability: Ability to handle a fast-paced environment and changing priorities with grace and efficiency.
  • Flexibility - Full-time job, willing to work on unordinary hours.