Yotpo Office Manager Event Coordinator 

Australia, New South Wales, Sydney 

584175085

As the

Event Coordination

• Coordinate logistics for events including venue selection, catering, and some event set-up/pack down.
• Manage the creation and execution of run sheets, event briefs, and checklists along with our Marketing Lead.
• Handle invoicing for event-related payments.
• Oversee AV equipment setup and ensure functionality for events.
• Select and manage swag vendors (including product selection) and signage in collaboration with the Studio team.
• Organize name tags, place tags, and manage printing requirements.
• Send calendar invites to speakers and external guests, and create event splashes for larger events.
• Capture and share content during events, posting on social media platforms.
• Send reminder communications to attendees through event platforms (e.g., Splash).
• Manage freelancers and event stakeholders (e.g., photographers, vendors).
• Create event decks and presentations for key moments during events.
• Some domestic travel required

Office Management:

• Oversee day-to-day office operations, including facility management and office supply ordering.
• Manage the office budget for logistics, supplies, and catering.
• Handle catering and snack orders for the office.
• Work with external vendors, including building maintenance, security, cleaning, HVAC, and IT, to ensure smooth operations.
• Ensure that the office environment remains welcoming, comfortable, and fully functional for all employees and visitors.
• Collaborate with the global team on initiatives related to people experience, new hire onboarding, engagement surveys, etc.

• 2-3 years of experience in office management or event coordination (or a similar role).
• A self-starter with excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Collaborative , with a positive attitude and a passion for creating smooth and impactful event experiences.
• Strong interpersonal and communication skills—both written and verbal.
• Experience using Microsoft Office and associated programs.
• Comfortable working with external vendors and freelancers to ensure event success.
• A keen eye for detail and a proactive approach to problem-solving.

Bonus points for:

• Experience in a fast-growing tech start up.

About Yotpo – Australia:

• A monthly wellness budget (minimum of $400).
• In addition to holidays, you’ll enjoy 25 days off each year to do the things you love.
• Join a growing team, as we continue to launch across Asia!
• Individualized career development, rewards and recognition.
• Wellness and philanthropic programming and events.
• We are working in a hybrid capacity, spending 3 days per week in our Sydney office.
• Meet our hiring team: , ,