Teva Executive Assistant - 

United States, New Jersey 

52876538

• The Executive Assistant will provide comprehensive administrative support, including managing complex calendars, assisting with and resolving scheduling restraints, handling emails, ordering supplies, coordinating travel arrangements, managing expense reports and preparing spreadsheets and presentations.
• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Coordinate extensive travel with key stakeholders globally, working through different time zones and liaison with colleagues in multiple international locations.
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
• Prepare and review materials and correspondence for meetings and/or events, developing agendas, compiling reports, creating meeting minutes and presentations.
• Maintain effective relationships with internal and external contacts.
• Act as a custodian of corporate documents and records.
• Ability to provide back up support to the CIO’s assistant as needed, demonstrating flexibility, adaptability, and a comprehensive understanding of executive support functions.
• Additional tasks and projects as requested.

Required: High School Diploma or equivalent
Preferred: Bachelor’s Degree or commensurate experience

• Minimum 10 years’ experience in an administrative support role for executives in a global environment.
• A minimum of 5 years supporting c-suite level executive within a corporate environment is strongly preferred.
• Prior experience in the pharmaceutical industry preferred.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet, SharePoint, SAP, Concur, Ariba.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to manage confidential matters by taking ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a matrix and global team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
• Strong time management and calendar organization skills are required.

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible, Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

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