דרושים Executive Assistant ב-Applied Materials ב-United States, California

What We Offer

As the Executive Administrative Assistant to the General Manager, you will play a critical role in enabling our leadership team to operate at peak efficiency. This is a dynamic, fast-paced role that requires exceptional organizational skills, polished communication, and the ability to manage complex priorities with discretion and sound judgment. The Executive Assistant will serve as a trusted partner to the executive, ensuring seamless day-to-day operations and enabling them to focus on strategic leadership.

Key Responsibilities

Executive Support & Calendar Management:

• Manage a demanding and ever-changing schedule of internal and external meetings, events, and travel.
• Prioritize requests and proactively resolve scheduling conflicts.
• Ensure the executive is fully prepared for all engagements, with materials, briefings, and logistics in place.

Communication & Liaison:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Draft, edit, and manage correspondence, presentations, and communications with a high degree of professionalism.
• Represent the executive with tact, discretion, and cultural awareness.
• Quickly grasp and appropriately respond to social cues in both written and verbal communications

Operational & Project Support:

• Coordinate special projects and strategic initiatives, ensuring deadlines are met.
• Organize leadership offsites, customer demos, tours for VIP, conferences, or moves and team events
• Review and proofread documents, presentations, and communications to ensure accuracy and consistency
• Act as a bridge between GM and stakeholders, both internal and external, ensuring priorities are aligned and communicated clearly.

Travel & Event Management

• Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transport, and detailed itineraries.
• Support logistics for executive offsites, industry conferences, and internal events.

Confidentiality & Judgment

• Handle highly sensitive information with the utmost discretion and professionalism.
• Exercise excellent judgment in prioritizing competing demands and anticipating executive needs.

Qualifications

- Exceptional organizational and multitasking skills, with strong attention to detail.

- Excellent written and verbal communication skills; able to craft polished, executive-ready documents.

- Tech-savvy, with proficiency in productivity tools (Microsoft Office, Google Workspace, Slack, Zoom, Concur, etc.).

- A proactive, resourceful mindset with the ability to anticipate needs before they arise.

- High level of discretion, integrity, and professionalism.

Education: High School Diploma/GED

: 7+ years of executive administrative experience, with at least 3 years supporting C-level executives, ideally in the technology sector.

What We Offer

- Competitive compensation, comprehensive benefits, and career development opportunities.

Key Responsibilities

Provide timely support to special assignment from superior.

Establish, manage and maintain security systems including Access Control, CCTV and related systems.

Develops, implements, and manages the strategic and tactical planning for technical security systems.

Provide timely support to special assignment from superior.

Maintains liaison with security professionals, contractors, and local, state and federal law enforcement within service territories.

Functional Knowledge

• Demonstrates depth and/or breadth of expertise in own specialized discipline or field

Business Expertise

• Interprets internal/external business challenges and recommends best practices to improve products, processes or services

Leadership

• May lead functional teams or projects with moderate resource requirements, risk, and/or complexity

Problem Solving

• Leads others to solve complex problems; uses sophisticated analytical thought to exercise judgment and identify innovative solutions

Impact

• Impacts the achievement of customer, operational, project or service objectives; work is guided by functional policies

Interpersonal Skills

• Communicates difficult concepts and negotiates with others to adopt a different point of view

Key Responsibilities:

1. EP Program Oversight & Strategic Coordination

• Supportthe development and execution of executive protection protocols across travel, office, and residence settings.

• Maintainreadiness documentation, operating procedures, and response plans in coordination with the Head of EP.

• Overseemetrics reporting, event debriefs, and annual risk reviews for executive-level programs.

2. GSOC & Intelligence Integration

• Actas the primary liaison between the EP program and the Global Security Operations Center (GSOC), ensuring seamless sharing of actionable intelligence and operational updates.

•Indirectly manage the Senior Intelligence Analyst, providing guidance on threat prioritization, reporting cadence, alerting thresholds, and executive communications.

• Collaboratewith GSOC on executive-specific incident response, trip risk assessments, and daily situational awareness briefs.

3. Contractor & Vendor Oversight

• Superviseday-to-day activities of on-site executive security contractors and project-based support from vendors.

• Evaluatecontractor performance, approve timecards, and ensure contractual KPIs and service levels are being met.

• Assistwith onboarding and training of all third-party personnel supporting the EP program.

4. Emergency Preparedness & C-Level Training

• Developand manage emergency response programs tailored to C-level executives, including Active Shooter Response, Medical Emergencies, Evacuations, and Workplace Violence scenarios.

• Coordinatetable-top exercises and readiness drills in partnership with Facilities, GSOC, and local Emergency Response Teams (ERT).

• Supportincident response and escalation during real-time events involving executives or corporate leadership.

5. Global Collaboration & Event Security

• Collaboratewith regional security directors across EMEA, APAC, and the Americas to ensure consistent executive protection protocols globally.

• Participatein risk mitigation efforts for high-profile locations, international travel, or geopolitical hotspots affecting executive movements.

• Partnerwith event security leads and Insider Risk to support security planning for board meetings, global summits, product launches, and employee events involving the C-suite.

6. Cross-Functional Engagement

• Actas a liaison to Insider Risk, Human Resources, and Business Units on sensitive personnel issues, insider threat indicators, or escalated concerns involving executive leadership.

• Providestrategic input into travel policies, residence protocols, and security posture enhancements involving the CEO and other senior leaders.

Key Responsibilities

Maintains individual calendars (electronic) and with little Executive inputschedules/re-schedulespractices/procedures.

Frequently, executes special research or continuous research and data analysis tasks and preparesreports/recommendations.

Types and composes letters and memos, reports and presentation material using appropriate software.

Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department.

Makes travel arrangements, via the Corporate Travel department.

May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.

Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.

Functional Knowledge

• Has developed advanced specialized expertise within aanalytical/scientificarea to perform the most complex work

Business Expertise

• Has a good understanding of how related teams coordinate their efforts and resources to achieve objectives

Leadership

• May act as a lead for the team, may allocate work and provide subject matter guidance to more junior team members

Problem Solving

• Exercises judgment, based on previous experience, practices and precedents, to identify and solve problems that arise with little or no precedent

Impact

• Impacts the effectiveness of own team and closely related teams

Interpersonal Skills

• Exchanges ideas and information effectively; uses tact and diplomacy when dealing with others

Key Responsibilities

Maintains individual calendars (electronic) and with little Executive inputschedules/re-schedulespractices/procedures.

Frequently, executes special research or continuous research and data analysis tasks and preparesreports/recommendations.

Types and composes letters and memos, reports and presentation material using appropriate software.

Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department.

Makes travel arrangements, via the Corporate Travel department.

May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.

Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.

Functional Knowledge

• Has developed advanced specialized expertise within aanalytical/scientificarea to perform the most complex work

Business Expertise

• Has a good understanding of how related teams coordinate their efforts and resources to achieve objectives

Leadership

• May act as a lead for the team, may allocate work and provide subject matter guidance to more junior team members

Problem Solving

• Exercises judgment, based on previous experience, practices and precedents, to identify and solve problems that arise with little or no precedent

Impact

• Impacts the effectiveness of own team and closely related teams

Interpersonal Skills

• Exchanges ideas and information effectively; uses tact and diplomacy when dealing with others