Bank Of America Global Markets Administrative Assistant 

United States, New York, New York 

421658127

Responsibilities:

• Provide comprehensive administrative support to a select group of salespeople and/or traders
• Effectively multitask and prioritize tasks in a fast-paced environment, maintaining a high level of efficiency and accuracy
• Answer phone lines, which entails taking accurate messages and handling calls with appropriate judgment
• Proactively manage the scheduling of meetings, anticipate necessary background materials, and effectively resolve conflicts that may arise
• Create and manage travel itineraries for the team, ensuring all logistics are in place
• Prepare and submit T&Es for reimbursement for your team, ensuring that requisite documents and approvals are in order to ensure seamless processing
• Interact with clients and employees professionally, acting as a liaison and ensuring smooth communication and coordination
• Maintain an organized filing system to ensure all records (i.e., receipts, travel documents, etc.) are easily accessible
• Handle ad hoc requests from sales and/or traders as required, including other administrative tasks (e.g., client touchpoints, etc.)
• Ensure punctuality and reliability in all duties and activities, contributing to team success

Qualifications Necessary:

• Minimum of 8 years’ administrative experience with a financial institution supporting teams
• Strong professional communication skills, both verbal and written
• Excellent time management, organization, and multi-tasking skills
• Exceptional problem-solving and organizational skills
• Advanced computing knowledge: Outlook, Word, PowerPoint and Excel
• Team player with exemplary work ethic that thrives in a fast-paced environment
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Ability to work between 8am – 6pm, Monday – Friday in the New York City office

1st shift (United States of America)