Boston Scientific Administrative Assistant II 

United States, Massachusetts, Waltham 

289455359

Responsibilities include:

• Provides support to the Waltham site as needed, including general office duties, inventory of office/shipping/kitchenette supplies, ensuring office is prepared for daily tasks, managing incoming packages and mail, and supporting the execution of site events and meetings.
• Provides support to Director of Systems of Engineering and Director of Software Engineering, to schedule staff meetings and manage travel and expense reports.
• Provides high-level access control to the site by monitoring entrances/exits, notifying personnel of visitor arrival, monitoring for the presence of unauthorized persons.
• Provides high-quality customer service and assistance to employees and visitors in a courteous and professional manner.
• Assist with team meetings, events, and customer meetings by coordinating meeting rooms, scheduling catering, room configurations, and contributing to assure event success.
• Assist with outgoing domestic and international shipping requests and preparations.
• Assist with maintaining common area spaces such as lobbies, meeting rooms, wellness rooms, and the like.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational information by not disclosing confidential information.
• Works collaboratively with other support positions in and outside of EP R&D.
• Viewed as a key functional resource.

Required qualifications:

• Must be on-site five (5) days per week as support for the site
• 3+ years of administrative experience
• Must have excellent organizational and interpersonal skills
• Proficiency in Microsoft Suite such as Outlook, Teams, Word, Excel, PowerPoint, SharePoint. Bonus if familiar with Kronos and Concur.
• Comfortable working in a fast-paced, team-focused and evolving work environment
• Excellent verbal and written communication skills
• Excellent professional presence and customer service mindset

Preferred Qualifications:

• Ease in adapting to changing priorities
• Must operate with the highest level of integrity and professionalism at all times
• Ability to prioritize multiple assignments, and follow-up when appropriate
• Ability to work independently, but also partner as a team-player when needed
• Skillfully handle challenging situations while maintaining poise and a focused demeanor
• Demonstrates courage and a proactive problem solver

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.