Boston Scientific Administrative Assistant III R&D 

United States, Minnesota, Maple Grove 

284994788

Key Responsibilities:

• Performs general administrative duties that include coordinating meetings/calendar management, expense reporting, purchase orders & invoice reconciliation, ordering/maintaining supplies, catering, arranging travel and organizing major functional meetings internally or externally.
• Supports and fosters a positive team culture with coordinating team building activities, social events and a collaborative office environment
• Supports broader IO&E R&D/PMO team in generation of purchase orders, myBuy activities, p-card purchases & reconciliation and other financial activities.
• Anticipates and coordinates projects/assignments, organizes own schedule, and that of others, to meet deadlines. Several times per year, will support the organization of group meetings (e.g., staff meetings, Town Halls, various recurring meetings, etc.) which will involve careful planning and organization.
• Acts as a conduit of communication internally to and from Senior Leadership.
• Serves as a point of contact for employees within the function.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
• Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
• Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the leader is informed always of scheduled commitments; resolves calendar conflicts proactively.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Responsible for maintaining onboarding documentation and supports the onboarding process for new hires.
• Responsible for maintaining organizational charts and organizing announcements for new hires and promotions.
• Responsible for coordinating franchise and business planning meetings; establishing and communicating the agenda; maintaining the meeting invite and storing and distributing meeting materials
• Collaborate with other administrative assistants on divisional wide meetings and initiatives

Required Qualifications:

• High School or equivalent
• 3-5 years administrative assistant experience supporting multiple team members
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams

Preferred Qualification:

• Experience in supporting senior level leaders
• Proficient in expense reporting software (Concur) and travel booking solutions
• Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
• Attention to detail and well organized.
• Self-starter – ability to take on new less-defined tasks
• Strong sense of responsibility and urgency as well as ability to solve problems independently.
• Strong customer-service orientation and professional demeanor.
• Strong collaboration skills
• Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.