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Bank Of America Administrative Assistant III United States, Florida, Miami 353776054
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities:
Support several Miami-based Directors/Managing Directors and provide indirect support for their direct reports
Communicate and interact with all levels of Bank of America associates including senior executives across other business lines and support partners
May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment
Manage multiple objectives, projects or activities all at once
Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
Proactively manage executive calendar, key deadlines, delivery commitments, routines
Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
Assist in organizing and executing All Hands/Staff Meetings
Maintain email distribution groups / Update orientation slides and org chart monthly
Assists with on-boarding/off-boarding of employees and contractors as well as coordinating employee events
Required Qualifications:
Minimum of 3 years' of experience providing administrative support at the senior management level
Highly organized with strong attention to detail
Work effectively under pressure and time constraints
Interface with Senior Executives
Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio) experience
Bank of America systems including: Workday, Concur, MyTechnology, Flagscape, ACR, ARM, etc. knowledge
Concur or similar experience processing travel and expenses
BA degree or equivalent work experience
Skills:
Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Office Administration
Problem Solving
Facilities Management
Oral Communications
Recording/Organizing Information
Written Communications
Verbal Communications
Time Management Skills
Multi-tasking
Prioritization Skills
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