Bank Of America Administrative Assistant III 

United States, North Carolina, Charlotte 

815937688

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Required Skills:

• Minimum 2+ years administration
• Strong Word, Excel, PowerPoint & Outlook skills
• Ability to Multi-Task, self-starter requires minimum supervision
• Ability to proactively look for potential conflicts or issues and resolve
• Strong attention to detail
• Ability to prioritize and work well under pressure
• Ability to obtain information in a timely and efficient manner
• Effective comprehension, listening, verbal and written communication skills
• Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy
• Strong relationship skills and ability to work with a variety of constituent groups
• Ability to interface with Senior Executives
• Calendar management

Desired Skills:

• Visio skills a plus
• Proficiency in Concur & Ariba systems
• Proficiency in internal technology ordering systems

Skills:

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

1st shift (United States of America)