דרושים Ecommerce ב-United States, New York, New York

As a Senior Executive Assistant in Payments, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Job responsibilities

• Partner closely with the Global Head of Corporate Sales to establish and execute a robust Client management discipline
• Manage the client agenda for Corporate clients, establishing a cadence for account plans, review client coverage, relationship status, revenue opportunities, client prioritization, and Sales & Client performance metrics
• Develop and oversee the business performance metrics that generate key insights and identifies new opportunities
• Gather Sales and Advisory feedback on client needs, existing and emerging, and help prioritize the investment spend to grow the corporate franchise globally
• Create materials for business reviews and other executive leadership presentations to articulate strategic direction, program execution and performance tracking
• Quickly build product and business knowledge to analyze datasets, derive insights and provide key recommendations to stakeholders
• Identify, escalate, and mitigate business risks that could impair our ability to do business: e.g., legal, tax, regulatory, compliance
• Partner with the Sales Success, Client Onboarding and Service, Marketing, Finance, Operations and Functional teams on key initiatives and coordinating stakeholder updates
• Support executive ad-hoc requests with a high-level of responsiveness
• Inspire and motivate the Sales business management team to maintain a positive culture
• Communicate effectively and be adept at managing a large and complex book of work requiring constant prioritization based on business needs

Required qualifications, capabilities, and skills

• 8-10+ years in a Sales Business Management capacity and experience with leading teams
• Experience with Treasury Services, Payments and Banking products
• Strong executive presence with the ability to present well to senior stakeholders
• Skilled at analyzing opportunities & problems, recommending solutions, and communicating effectively & confidently (both verbal and written)
• Strong organizational and task management skills; ability to balance multiple initiatives to completion under concurrent, rigorous, and regulatory deadlines in a fast-paced dynamic environment
• Excellent written and oral communications skills, including the ability to synthesize “the story” for executive-level audiences and adjust messages and style based on different audiences and agendas
• Excels in time management, is entrepreneurial and a self-starter, with demonstrated ability to deliver results within condensed timeframe
• Ability to forge strong internal relationships across a broad range of functions
• Disciplined approach to managing and improving processes and controls