דרושים Cuba

Job Description

Position Responsibilities

Primary responsibilities for this position include, but are not limited to, the following:

• Single point of contact for supplier onboarding for all stakeholders, both internal and external (suppliers)

• Be accountable for the full end-to-end Supplier onboarding process for your region

• Front gatekeeper for fraud prevention for the organization

• Ensure governance management and supplier support for existing supplier data changes (administration)

• Execute the process accordingly to the standard support Model and established tools

• Follow the fraud prevention process strictly and ensure the team will follow this process strictly as well

• Proactively evaluate cases, bring solutions, and minimize escalations with Suppliers and Procurement

• Provide proper guidance to StS or non-StS stakeholders, when needed.

• Manage a team of Analysts responsible for the timely creation & changes to vendor accounts

• Provide thought leadership and input on redesigning or updating of services, processes, and organizational structure to enhance delivery effectiveness & efficiency

• Ensuring resources are properly deployed across clusters to ensure key metrics are met and stakeholder service level agreements are achieved.

• Monitor, support and manage the projects, attend review calls on regular basis

• Liaise between the business areas and suppliers to rectify and discrepancies in the supplier data management area

• Take ownership for team performance & deliverables

• Ensure proper defects resolution: Analyze data/specific cases, identify issues/process deviation, assure root cause analysis root causes and address solutions

• Ensure the application of adequate internal controls, when needed.

• Collaborate with other Process Stewards in all our Company divisions to ensure continuity and alignment across global end-to-end processes

• Have active participation in the implementation of projects which require experience and StS technical or functional abilities; work collaboratively with other business partners (including IT) to execute approved projects in a timely manner

• Support Company merger and divestitures efforts as needed.

• Support the development of StS content to ensure accurate communication and standard training

• Help educate and support our Company employees on the StS process and tools

• Ensure alignment with our Company process policies and standards

• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices

• Ensure compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity

Education & Experience

• Bachelor’s Degree in Business, Accounting, or Finance

• Minimum of 4 years of experience in a finance or accounting department of a multinational company preferred and 2 years in current position.

• Minimum of 2 years of relevant work experience with a demonstrated record of customer focus and project delivery

• Experience in team management and leadership profile.

• Business process knowledge, together with demonstrated skills in project implementation is a plus.

• Apex supplier portal experience is a plus

• Business level of English (both written and spoken), Portuguese is a plus

Technical/Soft Skills Requirements

• SAP Experience Required

• Intermediate to Advanced PC skills (MS Excel, Word, PowerPoint) required

• Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness

• Ability to implement support around a long-term vision and milestones needed to drive the realization of that vision

• Positive, engaging disposition with high personal integrity, credibility, and energy.

• Good communication skills and ability to manage stakeholders’ requests in an efficient and assertive manner

• Advanced problem-solving and analytical skills with a proactive management style to implement new processes

• Results-oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication. Process improvement orientation, innovation and change agent. Migration experience

• Project Management skills desired

• Strong ability to coordinate and manage multiple projects

• Willingness to travel for meetings and projects (<10% of the time)

• Willingness to attend or conduct remote meetings during off hours (<5% of the time)

• Strong customer service and collaboration mind-set

Current Contingent Workers apply

Not Indicated

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.

Job Description

Position Overview

The senior specialist will be accountable and responsible for the end-to-end Supplier onboarding process, sustainment, and improvement of the Source to Settle (StS) process and sub-processes, inclusive of Vendor Master Data Management and Procurement and Local Markets support.

Position Responsibilities

Primary responsibilities for this position include, but are not limited to, the following:

• Supplier Onboarding Management and Fraud Prevention (up to 80%) :

  • Serve as the single point of contact for supplier onboarding for all stakeholders, both internal and external (suppliers).

  • Be accountable for the full end-to-end supplier onboarding process for assigned cases, ensuring governance management and support for existing supplier data changes.

  • Proactive follow-up (phone & email) with the suppliers who have not finalized their registration

  • Serve as an important front-end gatekeeper to prevent fraud cases for the organization

• Process Execution and Compliance :

  • Execute the onboarding process according to the standard support model and established tools.

  • Ensure the application of adequate internal controls as needed.

  • Follow, execute & safeguard the fraud prevention process strictly

• Issue Resolution and Escalation Management :

  • Proactively evaluate cases, identify issues, and bring solutions to minimize escalations with suppliers and procurement.

  • Handle escalations and resolve complex cases effectively.

  • Ensure proper defect resolution by analyzing data and specific cases, conducting root cause analysis, and implementing corrective actions.

• Training and Knowledge Management :

  • Participate training for new joiners and provide ongoing knowledge refreshers for the team.

• Collaboration and Communication :

  • Cooperate closely with IT, Procurement, Finance and VMD teams regarding system issues and process improvements.

  • Represent the SOA team in client visits/calls and cross-functional communications.

  • Conduct regular phone calls with vendors to foster strong partnerships, streamline operations, and proactively prevent potential fraud events.

• Senior Specialist specific tasks

  • Coordinate supplier’s and tickets assignment in the team and ensure timely follow-up

  • Audit SOA operational work to ensure compliance with SOP and SLA

  • Handle escalations and complex cases resolution

  • Facilitate new joiners’ trainings and team knowledge re-freshers

  • Cooperate closely with IT, Procurement and VMD teams in terms of system issues and other process defects and improvements

  • Represent the team for client visits/calls, cross-functional communication and SOA global communication

  • Support process improvements, automation and other GPO projects

  • Develop specific documentation and reference materials for SOA process

  • Analyze data feeds and reports which are critical to daily operations, weekly and monthly data analysis of team performance

  • Back-up activities for people management

  • Be responsible for people management activities for any direct reports

• Ensure proper defects resolution: Analyze data/specific cases, identify issues/process deviation, assure root cause analysis root causes and address solutions

• Ensure the application of adequate internal controls, when needed.

• Collaborate with other Process Stewards (Procure to Pay/Settlement, Accounting to Reporting, Master Data, and others) in all our Company divisions to ensure continuity and alignment across global end-to-end processes

• Have active participation in the implementation of projects which require experience and StS technical or functional abilities; work collaboratively with other business partners (including IT) to execute approved projects in a timely manner

• Support Company merger and divestitures efforts as needed.

• Support the development of StS content to ensure accurate communication and standard training

• Help educate and support our Company employees on the StS process and tools

• Ensure alignment with our Company process policies and standards

• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices

• Ensure compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity

Education & Experience

• Bachelor’s Degree in Business, Accounting, or Finance

• Minimum of 4 years of experience in a finance or accounting department of a multinational company preferred and 2 years in current position

• Minimum of 2 years of relevant work experience (Procurement Sourcing and Contract) with a demonstrated record of customer focus and project delivery

• Business process knowledge, together with demonstrated skills in project implementation is a plus.

• Ariba experience is a plus (including but not limited to Supplier Management / SLP)

• Apex Supplier Portal experience is a plus

• Business level of English (both written and spoken)

Technical/Soft Skills Requirements

• SAP Experience (is a plus)

• Intermediate to Advanced PC skills (MS Excel, Word, PowerPoint) required

• Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness

• Ability to implement support around a long-term vision and milestones needed to drive the realization of that vision

• Positive, engaging disposition with high personal integrity, credibility, and energy.

• Good communication skills and ability to manage stakeholders’ requests in an efficient and assertive manner

• Advanced problem-solving and analytical skills with a proactive management style to implement new processes

• Results-oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication. Process improvement orientation, innovation and change agent. Migration experience

• Project Management skills desired

• Strong ability to coordinate and manage multiple projects

• Willingness to travel for meetings and projects (<10% of the time)

• Willingness to attend or conduct remote meetings during off hours (<5% of the time)

• Strong customer service and collaboration mind-set

Current Contingent Workers apply

Not Indicated

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.

Job Description

The GRACS Operations, Process & Systems (OPS) Hub Site Lead role is responsible for (1) establishing and expanding the local GRACS OPS capabilities in coordination with OPS Functional Areas and (2) managing Regional Regulatory Operations staff located at the site execution regulatory operations activities (e.g. submissions planning & execution along with labeling and artwork coordination activities)

• OPS Site leadership is responsible for ensuring effective coordination of local site activities across all OPS functional areas. The individual will work closely with various OPS functional areas and collaborate with key stakeholders at global, region and headquarters. The Hub Site Lead is responsible for fostering a high-performing, collaborative, and inclusive environment that enables delivery excellence, innovation, and efficiency across GRACS OPS Hub functions.

• OPS Site Leadership will additionally have direct managerial responsibilities for Regional Regulatory Operations staff located at the hub site. This position will be responsible for executing regulatory operations activities. The role will be involved with assigned operational work e.g. Submission Planning as well as provide local managerial oversight on the execution of Regional Regulatory Operations hub work that encompasses submission planning and execution, and labeling and artwork coordination activities, while serving as the primary interface with internal stakeholders, site-level governance bodies, and functional leaders. The geographical scope of regional regulatory operations activities may support LATAM or other global capabilities with collaboration across local, regional & global stakeholders as needed.

Theinclude, but are not limited to:

O.P.S. Hub Site Lead: In collaboration with HQ and Regional functions, provide overall OPS direction for regulatory operations at the site, aligning local activities with GRACS global, corporate goals, and regulatory requirements.

• Serve as the primary point of contact for GRACS OPS at the Hub site. Serve as the O.P.S. escalation point for Hub-related challenges and support issue resolution within the OPS team.

• Stakeholder Communication

• General Administrative
  : Leads overall site administration by representing GRACS OPS in site-based activities and ensuring coordination across key support functions, including Facilities, IT, EHS, and Legal. Ensure adequate resource planning, office logistics, and local onboarding of new employees. Monitor organizational site metrics and assess opportunities for cross-OPS resource utilization as appropriate. Support Local HR Driven initiatives and ensure OPS practices remain consistent and aligned across different regions.

• Engagement Champion
  : Drives culture, communication, diversity & inclusion, talent development, and employee engagement initiatives to foster a strong, values-driven workplace in alignment with co-locating functions

• Training and Development
  : Implement training programs to ensure that team members are informed of current regulatory standards and best practices. Also, identify training needs across the Hub and support implementation. Promote cross-functional learning and knowledge-sharing.

Regulatory Regional Operations Manager:

• Lead and develop direct line reports at the Hub, creating an environment that fosters professional growth

• Accountable for Individual Work Tasks & Assignments, e.g., Submission Planning, ensuring these tasks are completed on time.

• Operational Execution & Delivery
  : Accountable for ensuring timely execution to high standards for quality & compliance for all RRO deliverables produced at the Hub, some of which will be worked on by the OPS Hub Lead themselves. Contribute to decision-making processes by providing insights and recommendations based on local expertise and operational needs

• Continuous Improvement
  : Drive process efficiency and operational excellence by establishing streamlined workflows for related activities, aligned with global processes and standards.

• Regulatory Compliance
  : Ensure that all regulatory activities comply with relevant laws, guidelines, and policies. This includes overseeing submissions and documentation and ensuring that appropriate inputs are provided to support audits or issue management.

• Talent Management
  : Support performance management and development plans as well as overall engagement for direct reports. Create an inclusive and collaborative work culture that supports engagement and innovation

• Support Regional Leads by providing essential site-related updates, logistical support, and insights into local country operational dynamics.

Education: Bachelor’s degree in a Life Science, Pharmacy, or Engineering-related field required.

• Advanced degree preferred

• A Project Management Professional certification (PMP) or Scrum Master certification (CSM) or a similar certification is preferred

Experience and Skills Required:

• At least 10 years' experience in the pharmaceutical industry, including 2 years in regulatory operations or regulatory affairs.

• 5+ years of experience in people management

• Excellent people management skills

• Strong written and oral communication skills in English.

• Proficient project management skills with the ability to handle multiple tasks and prioritize effectively.

• Very strong negotiation, communication, interpersonal, and reasoning skills

• Excellent presentation skills

• Growth mindset and bigger picture seeking individual

• Tech-savvy professional with Microsoft Suite and Power BI experience

• Demonstrated ability to analyze, define, and solve related problems, and advise functional area leads on managing risks

• Ability to work toward enterprise goals, using influence rather than control, and fostering a work environment based on trust, sharing, and collaboration.

• Ability to collaborate with diverse stakeholders in a variety of project environments

• Team player

• Proactive and action-oriented approach

Current Contingent Workers apply

No Travel Required

Not Indicated

Animal Vaccination, Animal Vaccination, Biopharmaceuticals, Biopharmaceutics, Common Technical Document, Cross-Functional Teamwork, Delivery Excellence, Document Control Systems, Electronic Submissions, Employee Training Programs, Management Process, Medical Device Regulations, Mentorship, Multi-Management, Operational Excellence, Operational Execution, Organization Administration, People Leadership, People Management, Project Management, Regulatory Affairs Compliance, Regulatory CMC, Regulatory Compliance, Regulatory Experience, Regulatory Strategy Development {+ 4 more}

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.