Executive Assistant & Corporate Admin jobs in Israel
Dell Data Center Sales Executive Israel, Tel-Aviv District
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As a
•Build and lead relationships for highly sophisticated customer accounts
•Conduct customer needs analysis and anticipate requirements beyond existing solution’s scope
•Prepare detailed product specifications to enable the sale of our products and solutions, and deliver impact presentations at customer facilities
•Verify operability of sophisticated product and service configurations within the customer’s environment
• Perform advanced systems integration and provide technical expertise to design and implement the solution•Excellent communication, relationship and leadership skills in industry
•Ability to present to executive level and articulate the Dell Technologies solutions
•In-depth understanding of market, technologies, products and services
•8 to 12 years of related experience in a relationship selling role
•Advanced experience in a relationship selling role
•Bachelor’s degree
Application closing date:Dec. 20th 2025
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Intel Admin Student Israel, Jerusalem District, Jerusalem
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IPU Silicon Engineering is seeking an experienced and organized student to provide high quality, reliable administrative support.
You will need to perform various administrative and project-related activities in support of individuals or groups.
Typical duties may include, but are not limited to the following:
- Schedule and coordinate logistics for meetings and events,
- Manage calendar schedule,
- Coordinate and negotiate with other admins for complex meetings and international travel
- create and maintain confidential information
- Organize meetings and events
- track headcount, new employees integration and serve as an information resource
- communication channel for policies and procedures.
- Role requires to support 2 sites: Jerusalem and Petah-Tikva.
- Currently Enrolled to a B.A. or M.A. Degree
- At least 4 semesters till graduation
- Experienced with Office application: Outlook, Excel, PowerPoint, SharePoint - Advantage
- Excellent English written and Spoken
- Willingness to work one day a week from the Jerusalem office and one day a week from the Petach-Tikva office
- Available to work at least 3 to 4 days a week.
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F5 Corporate & Office Services Coordinator Israel, Tel Aviv District, Tel Aviv-Yafo
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About the Role:
We’re looking for a proactive and detail-oriented Receptionist & Office Coordinator to be the heart of our office operations. In this role, you’ll be the first point of contact for employees, guests, and partners, ensuring a warm welcome and a seamless office experience. You’ll manage day to day logistics, support cross functional teams, and help maintain a positive, well-organized, and energetic work environment.
What You’ll Do:
- Be the face of the company:greet visitors, answer inquiries, and ensure a professional and friendly first impression.
- Manage temporary and guest access cards for employees, suppliers, and visitors.
- Provide operational support to the Sales team with operational needs, including event logistics, merchandise orders, team lunches, refreshment orders, and assistance with event coordination
- Manage office supplies, kitchen inventories, and all related procurement processes.
- Coordinate catering, refreshments, and hospitality needs for meetings and internal events.
- Open and track service tickets with vendors and ensure timely issue resolution.
- Handle incoming and outgoing mail and courier deliveries for employees and departments.
- Manage parking subscriptions, including sticker distribution, quarterly audits, and subscription updates.
- Administer the BTTR meal card platform, including employee onboarding, deactivations, freezes, and monthly cost center updates in collaboration with HR.
- Support new hire onboarding - prepare welcome kits, coordinate access cards, and ensure workstations are ready on day one.
- Manage bookings and scheduling for three meeting rooms.
- Coordinate visits for clients, vendors, and international guests, including issuing security clearance letters.
- Perform daily walkthroughs to ensure all office facilities, equipment, and systems are operational and well-maintained.
- Manage the budget under your area of responsibility, including creating purchase orders and maintaining an up to date budget tracking spreadsheet in Excel
What You’ll Bring:
- Experience: 2+ years in front-desk, administrative, or office operations role, ideally in a high-tech or startup environment.
- Organizational Skills: Strong multitasking abilities with excellent attention to detail.
- Communication Skills: Outstanding interpersonal and communication skills, fluent in both Hebrew and English.
- Technology Proficiency: Tech-savvy with a strong command of Microsoft Office and other internal tools/systems.
- Service Orientation: A highly professional approach with a “can-do” attitude and strong customer service focus.
- Independence: Ability to work autonomously, manage multiple priorities, and maintain composure under pressure.
- Personality: Positive, approachable, and enthusiastic about creating a great workplace experience.
The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.
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Teva Executive Assistant & Project Coordinator Israel, Center District
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- Support multiple Cluster Leadership Team (LT) members, expertly manage complex calendars, meetings, travel, and logistics
- Prepare professional documents, presentations, and reports.
- Uphold strict confidentiality and exercise sound judgment when handling sensitive information.
- Draft, edit, and proofread LT communications.
- Maintain efficient office operations and organized work environment.
- Record meeting minutes, track and follow up on action items as required by the LT action items.
- Serve as LT contact for internal/external stakeholders.
- Oversee office supplies, vendors, and service providers by global policies.
- Monitor expenses, process reimbursements, and assist with budget tracking.
- Organize team activities, events, and workshops.
- Manage training documentation, timelines, and compliance archiving.
- Facilitate onboarding for new LT members.
- Bachelor’s degree; 5+ years as a professional assistant in a global organization.
- International experience (US/EU).
- High integrity and confidentiality.
- Advanced Microsoft 365 skills (Copilot 365; Power Automate a plus).
- Strong organizational, multitasking, and detail orientation.
- Excellent communication skills.
- Problem-solving and customer service focus.
- Project coordination experience (planning, timelines, budget).
- IT-savvy and adaptable.
- Thrive under pressure.
- Fluent in English and Hebrew.
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:
The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
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Intel Headquarters Data Analyst Technical Assistant Student Israel, South District, Kiryat Gat
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The Intel Fab28 Headquarters Data Analyst Technical Assistant will:
• Data Analysis and System Management: Execute advanced people analytics processes, perform comprehensive data analysis, and develop and maintain HC information systems, including building applications, reports, and decision support tools.
• Provide Technical Support: Collaborate closely with F28 labor analyst to deliver technical assistance and support for daily headcount (HC) activities and program management initiatives.
• Dashboard and Portal Management: Ensure seamless operation and connectivity of Fab's dashboards, homepages, and portals, maintaining optimal performance and functionality.
Qualifications:
Academic Requirements:
• 3rd year B.Sc. student in Industrial Engineering (with systems information focus) or Information Systems Engineering.
Availability:
• Minimum 20 hours per week, 2-3 days per week
Required Skills and Experience:
• Advanced data analysis and problem-solving abilities with strong analytical mindset
• Demonstrated experience in teamwork, customer service, and project management within dynamic, fast-paced environments
• Strong administrative management capabilities
• Ability to collaborate across multiple interfaces and work effectively in multidisciplinary teams
• Excellent interpersonal, communication, organizational, and prioritization skills
Technical Proficiencies:
• Experience with Power BI and SQL, and Excel-based solutions.
• Strong ability to develop and adopt AI-based solutions to enhance operational effectiveness
Personal Attributes:
• Excellent multitasking abilities with capacity to deliver under tight timelines
• Fast learner with self-directed learning capabilities and commitment to staying current with emerging technical developments
• Excellent English communication skills (written and verbal)
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Teva Sox Leader Corporate Intrenational Markets Israel, Tel-Aviv District, Tel Aviv
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This position leads and manages the SOX compliance and internal procedures of the Headquarter and International Markets Region.
Responsibilities include providing guidance and support to Teva management related to compliance with SOX requirements and collaboration with management and key owners to promote control consciousness and develop an effective & efficient internal control environment
- Lead and manage the SOX Corporate and International Markets team, provide leadership, oversight and professionalism and be a trusted advisor and strategic leader for functions in the organization, to promote leading practices and standardization
- Develop work plans for assessment of design and operating effectiveness of key SOX controls, perform and document process walkthroughs, conduct detailed control testing to conclude on the effectiveness of SOX controls, and produce written reports and/or other documents with clearly organized thoughts
- Identify gaps between risks and implemented controls, consolidate deficiencies, evaluate magnitude, and report findings to management
Assist management to identify risks in financial processes, design controls and remediation plans to mitigate these risks - Conduct regular quality assurance assessments for team members to ensure adherence to established standards and processes
Provide professional guidance and training on SOX compliance, including leading practices - Build successful relationships with finance leaders, external auditors, internal auditors, and regional SOX leaders to provide value-added consultation to influence and strengthen operational effectiveness
- Liaise between management and external auditor to ensure alignment of scope, materiality, testing requirements, and test results, as well as impact on the consolidated company
- Provide material to be presented at executive level meetings (ie. audit committee presentations)
Other projects and duties as required/assigned
Your experience and qualifications
- Bachelor’s degree from an accredited university in accounting or business-related field
- Master’s degree from an accredited university in accounting or business-related field
- Minimum 6 years of SOX compliance and/or internal audit experience
- Minimum 4 years of managerial experience of teams and projects
- Big 4 public accounting experience, working with public companies- Advantage
- Licensed CPA - Must
- Vast knowledge and strong understanding of SOX requirements, internal control framework, business process analysis and risk assessment
- Strong understanding of US-GAAP
- General understanding of the pharmaceutical industry - Advantage
- Ability to extract and synthesize information and draw conclusions
- Excellent oral and written communication skills in English and Hebrew
- Strong problem-solving skills
- Ability to manage and prioritize multiple projects in a fast-paced environment by collaborating with and influencing cross-functional personnel
- Deadline-focused, organized
- Ability to work independently and in a team environment
Sr Dir, Global SOX leader.
The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
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PayPal Executive Assistant Israel, Tel Aviv District, Tel Aviv-Yafo
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Essential Responsibilities:
- Manages calendar of the executive and daily work with some instruction from others.
- Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
- Engage and collaborate with the immediate team & internal partners.
- May act as a delegate for the executive when reviewing and approving expense reports
- Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
Expected Qualifications:
- Minimum of 3 years of relevant work experience
Responsibilities:
- Providehigh-touch executive administrativesupport to the Vice President and Tel Aviv Site Leader as well as ad hoc support to local leaders and work with their teams to support overallbusiness objectives.
- Coordinate andmanage internal and externalmeetings at the executive (C-suite) level, includingGlobal Market leadershipteam onsite meetings and events managing the budget, key stakeholders and any special requirements. Thisrole includes interaction withCEO staff Executive Assistants and C-suiteexecutives.
- Help to design and administer an operating rhythm for each team
- Support the planning and execution of executive visits the site including logistics agendas and liaising with stakeholders on site.
- Act as key point of contact for communication regarding site wide initiatives, ensuring smooth collaboration across teams
- Drive key team activities and meeting coordination (staff meetings, all-hands meetings, quarterly onsites/offsites); including agendas, track and help drive completion of key deliverables and follow up on outstanding items.
- Organise merchant events for the Tel Aviv team
- Enable the office team to operate from onboarding, IT supplies and administration.
- Work with external vendors and all other related facilities management.
- Follow up on action items on behalf of the leaders as appropriate
- Provide effective and expeditious calendar management and meeting coordination including agendas, notes and follow-up as needed
- Manage room bookings and video conference facilities on site
- Make travel arrangements expeditiously and accurately for both domestic and international travel
- Prepare and track purchase orders and expense reports
- Partner with EAs per group in order to learn, share best practices and foster cross-functional collaboration at all times
- Embody PayPal’s leadership values: Put People First, Work Customer Back and Win Together
- Organize events for the ICE teams based team to create engagement
Experience:
- 3+ years relevant work experience supporting at the VP or above levels in a complex and dynamic environment.
- Prior experience in handling a wide range ofadministrative-relatedtasks, organizing large meetings acrosstime zones andarranging travel.
- Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
- Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels.
- Demonstrated ability to take the initiative to spot problems before they arise, find solutions, andprovide timely follow-throughon projects.
- Highly organized with an abilityto demonstrate meticulousattention to details, adaptability,flexibility, resourcefulness andefficiency.
- Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities.
- High level ofintegrity required forhandling sensitiveand confidentialinformation.
- A “can-do” attitude that focuses on getting the job done
- Team player and comfortable working within executive assistant team dynamic, as well as working with other stakeholders and partners.
- Flexibility toaccommodate leaders globaltravel schedule.
- Advanced skills using MS Office applications; Outlook, Word, Excel, and PowerPoint and Teams
- Excellent communication skills (both written and oral).
- Comfortable taking direction from members of the senior leadership’s support team.
- Fluent in English
Our Benefits:
Any general requests for consideration of your skills, please
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As a
•Build and lead relationships for highly sophisticated customer accounts
•Conduct customer needs analysis and anticipate requirements beyond existing solution’s scope
•Prepare detailed product specifications to enable the sale of our products and solutions, and deliver impact presentations at customer facilities
•Verify operability of sophisticated product and service configurations within the customer’s environment
• Perform advanced systems integration and provide technical expertise to design and implement the solution•Excellent communication, relationship and leadership skills in industry
•Ability to present to executive level and articulate the Dell Technologies solutions
•In-depth understanding of market, technologies, products and services
•8 to 12 years of related experience in a relationship selling role
•Advanced experience in a relationship selling role
•Bachelor’s degree
Application closing date:Dec. 20th 2025
These jobs might be a good fit
