F5 Corporate & Office Services Coordinator 

Israel, Tel Aviv District, Tel Aviv-Yafo 

204581533

About the Role:

We’re looking for a proactive and detail-oriented Receptionist & Office Coordinator to be the heart of our office operations. In this role, you’ll be the first point of contact for employees, guests, and partners, ensuring a warm welcome and a seamless office experience. You’ll manage day to day logistics, support cross functional teams, and help maintain a positive, well-organized, and energetic work environment.

What You’ll Do:

• Be the face of the company:greet visitors, answer inquiries, and ensure a professional and friendly first impression.
• Manage temporary and guest access cards for employees, suppliers, and visitors.
• Provide operational support to the Sales team with operational needs, including event logistics, merchandise orders, team lunches, refreshment orders, and assistance with event coordination
• Manage office supplies, kitchen inventories, and all related procurement processes.
• Coordinate catering, refreshments, and hospitality needs for meetings and internal events.
• Open and track service tickets with vendors and ensure timely issue resolution.
• Handle incoming and outgoing mail and courier deliveries for employees and departments.
• Manage parking subscriptions, including sticker distribution, quarterly audits, and subscription updates.
• Administer the BTTR meal card platform, including employee onboarding, deactivations, freezes, and monthly cost center updates in collaboration with HR.
• Support new hire onboarding - prepare welcome kits, coordinate access cards, and ensure workstations are ready on day one.
• Manage bookings and scheduling for three meeting rooms.
• Coordinate visits for clients, vendors, and international guests, including issuing security clearance letters.
• Perform daily walkthroughs to ensure all office facilities, equipment, and systems are operational and well-maintained.
• Manage the budget under your area of responsibility, including creating purchase orders and maintaining an up to date budget tracking spreadsheet in Excel

What You’ll Bring:

• Experience: 2+ years in front-desk, administrative, or office operations role, ideally in a high-tech or startup environment.
• Organizational Skills: Strong multitasking abilities with excellent attention to detail.
• Communication Skills: Outstanding interpersonal and communication skills, fluent in both Hebrew and English.
• Technology Proficiency: Tech-savvy with a strong command of Microsoft Office and other internal tools/systems.
• Service Orientation: A highly professional approach with a “can-do” attitude and strong customer service focus.
• Independence: Ability to work autonomously, manage multiple priorities, and maintain composure under pressure.
• Personality: Positive, approachable, and enthusiastic about creating a great workplace experience.

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.