Hr Assistant jobs at Intercontinental Exchange - Ice in India, Hyderabad

Responsibilities

• Coordinate the pre-boarding and onboarding process for new hires.
• Collect and verify new hire documents, forms, and compliance requirements.
• Conducts with new hire orientation.
• Create and maintain employee personnel files and digital records.
• Coordinate with IT/Admin for workstation setup, ID cards, and system access.
• Act as a point of contact for new joiners during their initial day.
• Responding to third party verification requests.
• Providing support in the offer process including and not limited to preparing offer letters.
• Manage employee queries related to HR policies, leaves, benefits, etc
• Ensure HR processes are compliant with internal policies and labor law
• Prepare HR reports, dashboards, and audit-ready documentation as required.
• To engage with vendors & stake holders on a day-to-day basis as per the Business requirements.
• To adhere to 100 % TAT on the tasks assigned as per the agreed SLA
• Performs periodic audits of records to ensure that all required documents are collected and filed appropriately.
• Maintaining and updating candidate records.
• Serving as a point person for all new employee questions
• Liase with payroll team to provide payroll inputs and relevant employee documents.
• Maintains the integrity and confidentiality of human resource records.
• Acts as a liaison between the organization and vendors
• Support team members with various ad hoc tasks

Knowledge and Experience

• Masters in HR or Bachelors in HR with experience will be ideal and having good presentation skills will be an advantage
• A minimum of 1 Year of experience in HR shared services environments will be an advantage
• Good verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism
• Attention to details and Ability to multitask and prioritize accordingly
• Strong understanding of HR processes and employee lifecycle management
• Proficient with Microsoft Office software

Shift hours

• India Standard hours

Responsibilities

• Coordinate end-to-end background verification checks for new joiners.
• Liaise with third-party vendors and agencies to initiate and track background screening processes.
• Verify candidates’ employment history, educational documents, identity proof, address, criminal records, and other relevant credentials.
• Maintain regular follow-up with candidates for necessary documentation and clarification.
• Ensure timely completion and accuracy of background verification reports.
• Maintain proper documentation and confidential records of verification results.
• Escalate discrepancies or red flags to the HR Manager.
• Collaborate with the recruitment and HR operations to ensure smooth onboarding of verified candidates.
• Ensure all verifications are compliant with organizational policies and relevant legal guidelines.
• Generate periodic reports on verification status and closures.
• Share any feedback or gaps with the vendor.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintains the integrity and confidentiality of human resource files and records.
• Acts as a liaison between the organization and external benefits providers and vendors

Knowledge and Experience

• Masters in HR or Bachelors in HR in human resources with experiencewill be ideal.
• A minimum of 2 Year of experience in background verification process is a must.
• 1+ years of experience in HR operations, especially in background verification
• Strong attention to detail and organizational skills.
• Good verbal and written communication skills.
• Ability to manage confidential information discreetly.
• Familiarity with verification platforms and HRMS tools [Oracle, workday or SAP HCM] is an advantage
• Proficient with Microsoft Office software.

Shift Hours

• India Standard hours.
• This role is to be in office for 5 days a week.

Responsibilities

• This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.
• Be a strong partner and advisor to the business on all HR related matters
• Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations.
• Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions).
• Conducts or assists with new hire orientation.
• Analyzes trends and metrics in partnership with the HR group to develop solutions, programs and policies.
• Provides HR policy guidance and interpretation.
• Acts as change agent to business through process design and approaches that support change and transformation – striving to lead mutual processes to best practice status.
• Coordinate IC meetings with committee and external member to meet the statutory requirements.
• Responsible to have the necessary trainings and documents related to IC requirements are met.
• Acts as a back-up to the HR Generalist / HR Ops team in assisting onboarding/ offboarding activities.
• Performs other related duties as assigned.

Knowledge and Experience

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism.
• Strong leadership skills.
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
• Ability to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office software.
• Bachelor's degree in human resources or related field and/or equivalent experience.
• 5 -8 years of experience with at least 2-3 years of experience resolving complex employee relations issues.