Teva Executive Assistant - Quality 

United States, New Jersey 

785167312

Travel Requirements: Occasional local travel may be required, and the role may also require regular on-call availability during nights and weekends for scheduling, travel, and other critical needs.

• Meeting management- Prepare, align, and execute agendas. , compile reports, document decisions and issue meeting minutes. Perform follow up, as required.
• Travel management - Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations.
• Calendar, email, expense management -Administrative support to include managing MS Outlook (email, calendar management), travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations, handling mail, filing, ordering supplies.
• Logistics management - Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e., conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Recommends process improvements where applicable.
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
• Organize paperwork and files in a way that is easily retrievable.
• Maintain effective relationships with internal and external contacts.
• Maintain and update record and electronic files as needed.
• Additional tasks and projects as requested.

Required: High School Diploma or equivalent
Preferred: Bachelor’s Degree

Experience

• Minimum of 5 years of experience in an administrative role required, with at least 3 years supporting Senior C-Suite level executives within a corporate environment highly preferred.
• Experience working in a multi-national organization with calendar management responsibility across multiple time zones and frequent international travel management experience.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet and SharePoint.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Flexibility to adjust schedule according to business demands.

Experience in pharmaceutical industry or Life Science industry.

We offer a competitive benefits package, including:
• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

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