EY Executive Assistant 

Netherlands 

638449564

As an
Executive Assistant, you'll provide diversified secretarial and administrative support to a variety of client-serving and Core Business Services (CBS) professionals, including partners and directors. You will also support service line or engagement-specific teams. In this role, you'll call on your experience, skills and knowledge, and a current understanding of firm policies, procedures and practices.

In addition, you may also collect, compile and analyze moderately complex data, and coordinate projects and deadlines directly or through others. You'll work independently, with limited supervision.

Responsibilities

• Arrange and manage calendars and schedule meetings.
• Use firm travel and meeting tools to make travel/meeting arrangements, in accordance with current policies and procedures. Confirm details and create itineraries.
• Apply Ernst & Young's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage. Become knowledgeable of firm mailing/delivery processes.
• Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies.
• Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.
• Help with project plans for small project teams, in local and virtual team settings.
• With guidance, manage certain administrative aspects of client engagements.
• Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group.
• Develop and demonstrate solid knowledge of firm-wide and service line-specific tools, processes, and databases.
• Use Ernst & Young's core technology applications, including Microsoft Word, Excel and PowerPoint. Act as a knowledge resource in one or more of these programs., Be able to train others.
• Resolve straight-forward to moderately complex problems and issues, in accordance with firm policies, under supervision of your counselor.
• Use appropriate judgment and knowledge of firm policies, when sharing sensitive information.
• Handle administrative details and routine issues independently, and take responsibility for completing these on time, at a high quality level.
• Proactively notify the appropriate individual on issues of quality, confidentiality, or risk.
• Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams.
• Proactively share knowledge with colleagues.
• Anticipate and respond to changing situations. Encourage and help others to do the same.
• Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads.
• Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures.

Knowledge and skills requirements

• English, Dutch & Papiamentu language skills - excellent written and verbal communication.
• Effective interpersonal skills, with an ability to interface with personnel at all levels.
• Strong attention to detail, and a commitment to quality.
• Proficiency with automated calendar management tools.
• Excellent software programs knowledge.

Experience

• A minimum of 3+ years of related experience.

Education

• Associate's degree in a related discipline or equivalent work experience.

What we offer:

As a member of the EY family, you will have access to:

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above and are living in, please apply to the position.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.