Uber Executive Assistant Business Partner III Core Services Engineering 

United States, West Virginia 

615106581

• Provide high-level and proactive administrative partnership and manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leaders are properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
• May work on other tasks and projects as assigned
• May act as ELT coverage back up as needed
• May assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring

• Minimum 8+ years of administrative experience

• Minimum 10+ years of administrative experience
• Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
• Google calendar
• Experience supporting multiple leaders and complex teams
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendar with minimal instruction or supervision
• Ability to proactively identify business needs and opportunities to add value
• Experience working with executive leadership
• Proven track record of structuring calendar cadence to support long term business objectives
• Experience implementing processes and systems to optimize leaders’ time
• Experience owning complex projects from start to finish
• Strong organizational skills with a strong attention to detail
• Experience with budget management
• Ability to work with confidential information
• Experience working in a complex, matrixed and global environment
• Bachelor’s degree or equivalent practical experience

For San Francisco, CA-based roles: The base hourly rate range for this role is USD$54.33 per hour - USD$60.58 per hour.

For Sunnyvale, CA-based roles: The base hourly rate range for this role is USD$54.33 per hour - USD$60.58 per hour.