EY Business Support Centre Executive Assistant 

Australia, New South Wales, Sydney 

578930017

As our Business Support Centre Executive Assistant you’ll be required to work in a team environment providing high quality, consistent and efficient administrative support in line with a set scope of services. These services will be delivered in a proactive and collaborative manner, across multiple geographies and service lines in a local and virtual environment. This role is offered on a flexible full-time basis, initially as a 12-month fixed term contract.

This is a hybrid position based in either Naarm (Melbourne) or Warrang (Sydney). While our roles offer flexible work arrangements, there is an inherent requirement for regular in-person attendance at the office. We welcome a conversation about potential options in the context of this role. Please speak with us about potential options.

Your key responsibilities

• Prepare and manage expense claims for Senior Managers and Directors using the in-house processing system, ensuring compliance with the firm's policy meeting Accounts Payable deadlines.
• Coordinate and respond to emails in EY's Security shared mailbox, support baseline security applications.
• Schedule and organize internal and external meetings, manage logistics, arrange travel bookings in accordance with firm policies, prepare itineraries, and track travel costs.
• Organize client events following firm guidelines, manage catering and AV needs, coordinate group travel and accommodation, and secure venues using internal contacts .
• Conduct client/industry research, manage client database entries, provide technical coaching for new team members, process vendor payment requests, and engage in personal performance development while supporting team projects and tasks as needed.

• Proficiency in MS Office applications. Some experience in delivering technical training or coaching is preferred. Quality-focused with attention to detail, and able to interact effectively with senior management while meeting performance criteria.
• Strong prioritization, organizational, and time management skills, along with well-developed problem-solving abilities and proficiency in database systems. Proven customer service focus, and the ability to work collaboratively in a team are essential.
• Must be comfortable working virtually and independently, responding well to deadlines, and adapting to a rapidly changing environment.

Ideally, you’ll also have the skills and attributes below but don’t worry if you don’t tick all the boxes. We’re interested in your aptitude, attitude and willingness to learn.

• A minimum of 2 to 3 years of work experience is required, with at least 2 years preferred in a team environment providing secretarial services
• Candidates must be located in Sydney or Melbourne and be Australian citizens with the ability to obtain NV1 Defence Security Clearance.

• Career development: At EY, your career is yours to shape! We’ll develop you with future-focused skills and equip you with world-class experiences
• Flexible work arrangements: Our flexible work policies empower you to balance your professional and personal life, fostering a culture of trust and autonomy.
• A comprehensive benefits package : From a yearly wellness incentive, to access to additional 8 weeks of flex leave per year, and family-friendly policies, including 26 weeks of gender-neutral paid parental leave, we cater to your diverse needs to help you thrive both personally and professionally
• Salary: We offer a competitive salary which is open to negotiation pending on skills and experience.

Our preferred applicant will be required to undertake employment screening by EY or our external third-party provider.

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