Your impact
This is a hybrid position with an expectation to be in the office 2 days per week.
You will also be responsible for the following:
- Provide professional and efficient administrative support to our program manager.
- Assist with managing budgets, project schedules, and deliverables.
- Make decisions within a well-defined scope of responsibilities, involving moderately complex office support functions.
- Coordinate project support and certain regional activities.
- Manage both computer and hard copy filing systems.
- Schedule, coordinate, and maintain subcontractor relationships.
- Perform document management support, including maintaining SharePoint and MS Teams sites, ensuring adherence to document management protocols, and assisting with file uploading and sharing.
- Support all project staff with various administrative tasks, including:
- Provide support services for meetings, such as preparing agendas, meeting summaries, scheduling, setting up meeting rooms, coordinating presentation materials, and ordering meals as needed.
- Prepare and edit reports, presentations, and compile data for analysis.
- Handle confidential and sensitive information with discretion.
- Establish and maintain systems related to filing, time reporting, and training hours.
Here's what you'll need
- High school diploma or equivalent
- 3+ years of increasingly responsible administrative support experience
- Proficient in the use common office software (including Microsoft Office) to accomplish administrative work
- Proven written, typing, and verbal communication skills
- Valid driver’s license with no major infractions
Ideally, You’ll Also Have
- College education or degree
- Experience working with a team in an engineering, construction or related organization
- Proven self-starter, proactive, ability to plan, prioritize and organize workload
- Demonstrated organizational skills and ability to pay close attention to details
This position is not eligible for immigration sponsorship.
