JPMorgan Executive Administrative Assistant 

United States, New York 

461571022

As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, schedule travel, process expense repots, and plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives’ time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects.

Job Responsibilities:

Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.

Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times

Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed

Maintain confidential data, enforce internal controls, and comply with policies and procedures

Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards

Required qualifications, capabilities and skills:

3+ years of administrative support experience with background in a client facing sales and financial services environment

Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment

Effective travel planning skills and knowledge

Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented

Effective interpersonal skills and excellent communication - confident, organized, and clear

Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies

Project and event management experience

Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.

Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes

Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed