EY In-Office Support Specialist Essential Services Crew- Toronto 

Canada, Ontario, Toronto 

357055055

As an In-Office Support Specialist, you will join our Essential Services team. You will provide day-to-day in-office support to the staff, senior and management teams in all aspects of business immigration client accounts.Skills and attributes for success

• Responsible for carrying out repetitive administrative processes in support of our clients and resolve administrative issues and concerns.
• Maintain exceptional record-keeping practices by organizing, classifying, and archiving all relevant documents and data online.
• Monitor key mailboxes, record, and update key immigration data across various internal systems. This includes diligently fact-checking each detail to ensure maximum accuracy.
• Compile documents including electronic notices, case files and other legal documents related to immigration processes.
• Track and validate detailed data and reports, highlighting issues for the teams’ further review.
• Strong administrative skills and ability to perform in a dynamic, time-sensitive environment.
• Effectively and efficiently manage multiple projects and competing deadlines with minimal supervision.
• Adapt to changing priorities and remain flexible to meet in-office support needs, take initiative and anticipate what is required to accomplish various goals.
• Assist with printing, photocopying, scanning, arranging, and monitoring correspondence.
• Prepare outgoing couriers including processing and printing courier labels using specialized courier computer terminals, and reviewing and sealing packages ensuring correct contents are enclosed.
• Comfortable with technology, specifically Adobe and Microsoft Office Suite.
• Eager to learn new technologies and further develop existing technology skills.
• Provide ad hoc support to team members when working on projects and document production.
• May be required to work extra hours during important deadlines (such as month, quarter, and year ends).
  

Qualifications

• Ability to be in the office M-F
• College diploma in Office Administration, Business or Communications is preferred.
• Experience working in an office setting, performing administrative tasks, and data entry.
• Exceptional attention to detail and ability to multitask.
• Excellent organizational, and verbal/written communication skills.
  

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism to handle sensitive and confidential information.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.